Accountant III Space Allocation & Operations

Job no: 541985

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support

Department:64901000 - FA-CA-ADMINISTRATION

Classification Title:

Accountant III

Classification Minimum Requirements:

Bachelor's degree in an appropriate area and four years of relevant experience.

Job Description

Space Allocation and Operational Management

• Coordinates university-wide space allocation and assignment activities, including reviewing requests for new, reassigned, expanded, or repurposed space.
• Evaluates departmental space needs, facilitates approved allocation changes, and monitors occupancy, vacancies, and relocations.
• Collaborates with the Auxiliary team regarding Fee-for-Service Educational Activities (FSEA) and university departments on the use of institutional space for rental and revenue-generating activities, providing analysis and guidance on space utilization and related institutional considerations.

Space Inventory and Data Management

• Oversees the accuracy, completeness, and integrity of the university’s centralized space inventory and related data systems, including building and room information, square footage, departmental assignments, designated uses, and occupancy.
• Coordinates periodic space inventory reviews
• Establishes standardized data maintenance procedures

Space Utilization, Financial and Institutional Analysis

• Conducts financial and operational analyses of space utilization, occupancy, and allocation to identify opportunities for improved resource stewardship and cost recovery.
• Analyzes space-related costs and operational information to support institutional costing, cost allocation, financial reporting, and applicable facilities and administrative cost studies.
• Collaborates with the Auxiliary department to evaluate the institutional costing implications of rental and revenue-generating space use, while performing broader financial and operational analysis in support of the Costing & Analysis function.

Space Governance, Strategic Planning, and Process Improvement

• Develops and maintains standardized policies, procedures, guidelines, and administrative controls for space allocation, inventory, and reporting activities.
• Collaborates with campus stakeholders, including Business Affairs, Provost’s Office, and Enrollment Management, to ensure that space governance, policies and strategy is consistent and aligned across the institution.
• Serves as an advocate for financial implications to space operations across the university.
• Supports university-wide space planning by making recommendations to leadership and governance groups, based on data-driven insights resulting from various analyses.

Special Projects

• Performs special projects and other assignments supporting the university’s financial, operational and institutional priorities, as assigned by the Associate Director – Costing, Deputy CFO, CFO, or other CFO Division leadership.
• Participates in cross-functional initiatives, research, implementation activities, and process improvement efforts as needed.

Expected Salary

Commensurate with experience

Preferred:

EDUCATION & TRAINING:

• Degree in finance, accounting, or another relevant field.
• College/unit-level financial operations experience at the University of Florida.
• Knowledge of accounting principles and best practices. Ability to understand impacts of operations on financial statements
• Strong analytical skills. Must be proficient in Excel
• Ability to work and maintain effective working relationships with others;
• Ability to understand, interpret, and apply applicable rules, regulations, policies and procedures
• Effective communication skills, both written and oral;
• Complete work according to scheduled deadlines
• Work with limited supervision
• Utilize problem solving techniques and work independently.

Special Instructions to Applicants

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required

No

Advertised: 10 Nov 2026 Eastern Standard Time

Applications close: 17 Nov 2026 Eastern Standard Time