Human Resources Assistant

Job no: 541923

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Human Resources, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department:63100200 - FS-DIRECTORS OFC-HUMAN RES

Classification Title:

Human Resources Assistant

Classification Minimum Requirements:

High school diploma or equivalent and three years of relevant experience.

Job Description

Facilitates and supports departmental human resources processes: Enters Electronic Personnel Action Form (ePAF) for position description updates, reclassifications with and without pay changes, (temporary and permanent) special pay increases (SPI), additional payments, and reassignments. Assists with entering ePAFs for termination and Person of Interest (POI).

Submits Personal Action Requests (PAR) for postings, reclassifications, special pay increases, and reassignments. Creates and sends out letters regarding executed actions for signatures from department heads and distribution to employees. Creates SPI Request Forms and works with Classification & Compensation on processing pay increases.

Creates Job Correction Forms and works with Classification & Compensation on correcting errors reflected on PeopleSoft. Is responsible for record retention of employee records; including uploading, scanning, and processing documents timely and in accordance with proper records management. Assists with posting positions to PageUp.

Serves as backup for new hire/transfers/promotional paperwork, Family Medical Leave Act (FMLA), Leave and UF Engaged for the (BA | CFRE) HR office. Assists employees with completion of hiring packet, explanation and summary benefits, assistance with locating employee insurance information and insurance cards, and self-service requests through MyUFL.

Advises employees and managers on proper university policies and procedures and regulations and state and federal laws.

Provides administrative support to the BA | CFRE HR, Associate Director by coordinating meetings, assisting with preparing documents, preparing and sorting files, and preparing mail.

Cross-trains for all travel duties, including requests and reimbursement, as well as PCard reconciliations related to travel. Keeps inventory of office supplies and makes of list of items to be ordered along with placing order and verifying receipts. Works with Facilities Services Accounting on reconciling purchases.

Delivers and pickups mail and retirement plaques at various areas across campus and surrounding vendor locations.

Other duties as assigned.

Drives state vehicle. Must possess and maintain a valid Florida Driver License.

NORMAL WORK SCHEDULE:

8:00am – 4:30pm; Monday – Friday; With a one-half (1/2) hour meal period

Expected Salary:

$22.00 Hourly based on experience

Required Qualifications:

High school diploma or equivalent and three years of relevant experience.

Preferred

Knowledge of personnel policies and procedures is preferred.

Ability to work in a workplace.

KNOWLEDGE:

• Knowledge of PeopleSoft

Knowledge of PeopleFirst

Knowledge of GatorJobs

Knowledge of Microsoft Outlook

Knowledge of Excel

Knowledge of Word Spanish translation

Special Instructions to Applicants:

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required

No

Advertised: 05 Nov 2026 Eastern Standard Time

Applications close: 12 Nov 2026 Eastern Standard Time