Financial Analyst - ICTS Coordinator Core

The Financial Analyst serves as the primary resource for clinical trial budget development, negotiation, and financial implementation within the Institute for Clinical and Translational Science (ICTS) Research Coordinator Core.

This position is responsible for reviewing complex clinical research protocols, developing and negotiating clinical trial budgets, coordinating institutional cost assessments, and supporting financial management activities throughout the study lifecycle.

The role collaborates extensively with investigators, study teams, ancillary departments, billing compliance personnel, University administration, and external sponsors to ensure accurate budget development, appropriate cost recovery, compliance with institutional requirements, and timely study activation.

The position manages a high-volume portfolio of clinical trials and amendments in varying stages of budget development, negotiation, activation, maintenance, and closeout.

Duties to include but not limited to

Financial Oversight and Budgeting

• Review complex clinical trial protocols and schedules of events to identify protocol-required procedures, research-related activities, billing considerations, sponsor obligations, and institutional resource requirements.Monitor and reconcile account expenditures, irregularities, answer inquiries regarding usage and status of accounts; advise in usage and status of account; provide recommendations and implement corrective action.
• Manage a high-volume portfolio of concurrent clinical trial budgets and amendments, including new study start-up budgets, protocol revisions, maintenance updates, and ongoing sponsor negotiations.
• Coordinate and submit internal cost assessments to ancillary departments, research service centers, pharmacies, laboratories, imaging services, clinical units, and other institutional partners to obtain protocol-specific pricing and feasibility information.
• Apply established cost-assessment procedures to compile protocol-specific pricing, document assumptions, and identify items requiring additional review or approval.
• Analyze and audit account statements and reports to verify compliance with source of funding guidelines.
• Maintain account balances and reconcile differences between various account balances and external sources.
• Respond to financial inquiries from key stakeholders.
• Participate on assigned workgroups and committees charged with reviewing ICTS clinical research administrative level finances and practices; obtain and analyze information; provide recommendations; implement change as appropriate.
• May contribute to implementation of policies and procedures. May perform external reporting requiring compliance with reporting standards.

Financial Reporting

• Complete routine recurring account reconciliations pertaining to patients on clinical trials.
• Complete basic and complex recurring reconciliations and financial reports using established procedures; research discrepancies and escalate exceptions outside established guidelines.
• Collaborate with Research Billing Compliance, study teams, and departmental personnel to identify, resolve, and document account discrepancies and reimbursement issues.
• Answer questions; obtain and input information; assure information is current and accurate.
• Assist Research Billing Compliance (RBC) Office with filtering and assigning patient expenses to insurance or industry sponsor in accordance with the budget and using EPIC, Tableau, and Oncore. Serve as liaison with the Joint Office of Compliance regarding billing compliance issues.

Financial Analysis and Planning

• Consult stakeholders and administrators on budget analysis and submissions for clinical trials with external financial support.
• Analyze and negotiate clinical trials budgets with industry sponsors and/or consortiums and cooperative groups.
• Perform routine and limited complex financial analyses using established budget templates and financial systems; assist with non-routine analysis and financial proformas as assigned.
• Serve as lead liaison to University Counsel, accounting offices, faculty, staff, and industry representatives.
• Prepare documentation; submit routing forms and obtain contract approvals as required; monitor and follow up as appropriate.

Compliance with Policies, Regulations and Laws and Operational Oversight

• Responsible for learning and maintaining knowledge on current policies and regulations on clinical trial finances.
• Apply established University and clinical research financial policies to assigned work; identify potential compliance concerns and coordinate with the appropriate office for interpretation or resolution.

Transaction Processing

• Transaction processing is limited and generally occurs as a result of budget analysis, reconciliation, or related financial work.

Leadership and Training

• May provide task-specific guidance or training to colleagues on established clinical trial budgeting, documentation, and reconciliation processes.

About ICTS

The Institute for Clinical and Translational Science (ICTS) at the University of Iowa was approved by the Iowa Board of Regents in 2007 to support the work of investigators involved in clinical and translational science.

Our mission is to accelerate translational science through programs to develop the translational workforce, to promote engagement of community members and other stakeholders, to promote research integration across the lifespan, and to catalyze innovative clinical and translational research.

These efforts will lead to the development of novel therapies and healthcare delivery strategies, the integration of translational research and clinical practice, and, ultimately to measurable improvements in the health of Iowa and the nation.

Percent of Time: 100%

Pay Grade: 3B

https://hr.uiowa.edu/pay/guide-pay-plans

Benefits Highlights:

• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
• For more information about Why Iowa?, click here

Required Qualifications

• Bachelor’s degree in Business Administration or Accounting or an equivalent combination of education and experience.
• 1+ years accounting and/or financial experience.
• General knowledge of accounting practices.
• Excellent written, verbal and interpersonal communication skills.
• Demonstrated proficiency in computer software applications, including Microsoft Word, Excel and various databases.

Desirable Qualifications

• Experience with financial contracts.
• Experience with University insurance and/or billing process.
• Experience with or knowledge of clinical trials/human subject research
• Experience preparing and negotiating budgets.
• Medical Terminology
• Experience with University of Iowa accounting financial systems
• Knowledge of University of Iowa business policies, procedures and regulations.

Application Process

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

Resume

Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from positing and filled any time after the original posting period has ended.

Successful candidates will be required to self -disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.Hybrid within Iowa: This position is eligible for a combination of on-campus and remote work.

Remote work must be performed at a location within the state of Iowa and comply with the remote work program and related policies.

For additional questions, please contact Amy Stewart at [email protected]

This position is not eligible for University sponsorship for employment authorization.

Additional Information

• Classification Title: Financial Analyst
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 3B

Contact Information

• Organization: Healthcare
• Contact Name: Amy Stewart
• Contact Email: [email protected]