Human Resources Assistant

Job Summary

I am not looking to train anyone, If you do not directly work in HR or have HR knowledge, do not apply.

BILINGUAL ENGISH/SPANISH IS REQUIRED

HR person only, not customer service, not office manager, not painter, not circleK employee, HR only.

Unlike traditional corporate HR roles, this position sits at the heartbeat of our field operations. Working on highly secure, high-tech commercial and industrial manufacturing projects, our workforce must be rapidly onboarded, highly trained, and flawlessly credentialed.

While our corporate HQ handles major HR and financial functions, this role manages critical on-the-ground compliance, badging, and local time tracking to keep our crews cleared and operating without delay.

DO NOT APPLY IF THIS ISNT YOUR FIELD

Responsibilities

• High-Security Badge Processing: Manage the strict Red Badge application process for secure client facilities, guiding field personnel through background checks, identity verification, and client security protocols.
• Light Payroll Administration: Review, verify, and track daily field hours using ClockShark; resolve minor timecard discrepancies before routing data to corporate HQ for final processing.
• Certification & Ticket Tracking: Monitor and audit expiration dates for safety credentials, including OSHA 10/30, specialized equipment licenses, and site-specific certifications.
• LMS & Training Coordination: Oversee the Learning Management System (LMS), ensuring all field workers complete mandatory safety modules and facility orientations before arriving on-site.
• Onboarding & I-9 Compliance: Execute high-volume, fast-tracked onboarding for field personnel, ensuring absolute accuracy with Form I-9 verification and E-Verify documentation.
• Field Liaison & Proactive Follow-up: Maintain aggressive, daily follow-up with field superintendents, foremen, and new hires to collect missing paperwork, timecard corrections, and resolve badging bottlenecks.

Experience

• Industry Experience: Minimum 1–3 years of HR, onboarding, or administrative experience within construction, engineering, or industrial trades.
• Time Tracking Software: Direct experience using ClockShark (or similar construction time-tracking apps like TSheets/QuickBooks Time, Exaktime) is highly preferred.
• High-Security Clearances: Prior experience managing secure site badging, vendor access portals, or multi-layered corporate security clearances.
• Work Style: Exceptional "grit" and communication skills; comfortable chasing down busy field personnel for missing paperwork or unsubmitted hours.
• Attention to Detail: Flawless record-keeping habits, recognizing that a missing document or payroll error directly impacts field operations.

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person