Fiscal Operations Manager – Government Grants & Financial Administration

Job Overview

We are seeking a detail-oriented and analytical Fiscal Operations Manager to support the Rural Health Transformation Program (RHTP) for the Tennessee Department of Health (TN DOH). This position will provide fiscal and financial administration support to project leads and program staff, ensuring that accounting, budgeting, contracting, reimbursement, invoicing, and payment processes are followed consistently.

The successful candidate will serve as a liaison between the Accounts Management Office and the RHTP project team, coordinate with General Ledger and Accounts Payable teams, monitor fiscal activities, review financial documentation, and help communicate complex financial requirements in a clear and practical manner.

Key Responsibilities

• Provide fiscal guidance to RHTP project leads and program staff regarding accounting, contracting, reimbursement, invoicing, payment, and documentation procedures.
• Serve as a liaison between the Accounts Management Office and the RHTP project team to communicate upcoming initiatives, anticipated expenditures, budget estimates, and fiscal concerns.
• Collaborate with General Ledger and Accounts Payable teams to support accurate accounting, project budgeting, invoice processing, and payment procedures.
• Review contract budgets, proposed activities, deliverables, payment terms, reimbursement requirements, and supporting documentation to identify potential fiscal issues.
• Assist program staff in understanding contract timelines, state fiscal years, federal budget periods, expenditure deadlines, obligation requirements, and liquidation periods.
• Support the review of invoices, reimbursement requests, advance payment requests, and related financial documentation.
• Assist with expenditure forecasting, budget monitoring, use-of-funds classification, financial reconciliations, and reporting.
• Support financial drawdown activities and program closeout processes as assigned.
• Maintain current knowledge of RHTP guidance, Notices of Award, approved applications, CMS FAQs, applicable federal requirements, and executed agreements.
• Communicate relevant changes in fiscal guidance and requirements to project and financial staff.
• Develop and maintain fiscal guidance materials, checklists, templates, desk guides, and presentations to promote consistent financial processes.
• Maintain organized financial records and assist with resolving documentation gaps, monitoring requests, and other fiscal issues affecting program implementation.
• Manage multiple priorities while maintaining accuracy, compliance, and effective communication across teams.

Qualifications and Requirements

• Bachelor's degree in Accounting, Finance, Public Administration, Business Administration, or a related field preferred.
• Knowledge of governmental accounting, federal grants management, budgeting, contract administration, reimbursement processes, payment procedures, and financial reporting.
• Experience in federal or state grant programs, governmental accounting, contract management, financial reporting, or state accounting and procurement systems preferred.
• Strong analytical, problem-solving, and financial review skills.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills, including the ability to explain complex financial requirements clearly.
• Ability to collaborate effectively with accounting teams, program managers, project leads, and other stakeholders.
• Ability to manage multiple assignments, deadlines, and competing priorities.
• CPA, CGFM, or another relevant professional certification preferred.

Preferred Skills

• Government and public-sector financial administration
• Federal grant and award management
• Budget monitoring and expenditure forecasting
• Contract and subrecipient administration
• Accounts payable and general ledger coordination
• Invoice review and reimbursement processing
• Financial reconciliation and reporting
• Fiscal compliance and documentation management
• Process improvement and development of financial procedures

Expected hours: 40.0 per week

Work Location: Hybrid remote in Nashville, TN 37243