HR Specialist

We are seeking a dedicated and proactive HR Specialist to join our team. The ideal candidate will have a strong understanding of various HR functions, including recruitment, employee relations, performance management, compliance, and benefits administration.

As an HR Specialist, you will work closely with all levels of the organization to support the HR department's daily operations and contribute to a positive work environment.

Recruiting & Hiring

• Prepare and send offer letters.
• Schedule candidate interviews.
• Coordinate background checks and pre-employment drug screens.
• Communicate with candidates regarding required pre-employment steps.
• Enter and maintain new-hire information in Paylocity.
• Support the overall recruiting and hiring process.

New-Hire Onboarding & Orientation

• Facilitate new-hire orientations virtually and in Broussard.
• Complete I-9 forms and file them accordingly.
• Complete and file W-4 forms.
• Assist new hires with benefit enrollment.
• Coordinate new-hire onboarding requirements and deadlines.
• Coordinate hotel accommodations for employees requiring lodging for orientation.
• Partner with Safety dept regarding hotel arrangements.
• Send appropriate hotel booking/stay emails when hotel accommodations apply.
• Communicate with new hires regarding orientation and travel/lodging information.

Employee Relations & Current Employee

Support

• Serve as an HR resource for current employees.
• Assist employees with HR-related questions and concerns.
• Document employee complaints, concerns, and resolutions.
• Provide guidance regarding company policies and HR processes.
• Handle sensitive and confidential employee matters.
• Address and follow up on employee concerns.
• Maintain communication with employees regarding HR matters.
• Escalate matters to leadership when appropriate.

Employee Records & HR Documentation

• Complete I-9 forms and ensure they are properly filed.

Company Events & Employee Engagement

• Partner with leadership in planning company events.
• Assist with planning and coordination of company huddles.
• Partner with leadership on planning the annual Christmas party.
• Coordinate HR-related needs, employee information, materials, and communications for company events.
• Support employee engagement and recognition initiatives.

Newsletter

• Create and compile the company newsletter.
• Gather and organize newsletter content.
• Coordinate with leadership and departments for newsletter submissions.
• Ensure the newsletter is completed and distributed on schedule.
• Train and oversee the HR Assistant as she learns to assist with newsletter preparation.

Qualifications & Skills:

· 2-4 years of experience in human resources or a related HR role.

· Strong knowledge of labor laws and HR best practices.

· Excellent communication and interpersonal skills.

· Strong problem-solving skills and the ability to work under pressure.

· Proficiency in MS Office and HR software (e.g., HRIS, Payroll systems).

Preferred Skills:

• Experience in employee relations and conflict resolution.
• Experience with employee benefits administration.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Work Environment:

• Office-based role with occasional errands outside the office.
• Requires flexibility and adaptability to handle multiple responsibilities.
• Occasional overtime may be required during peak recruitment or payroll periods.

Pay: $19.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Vision insurance

Work Location: In person