Human Resources Specialist

Recruiting & Hiring

• Prepare and send offer letters.
• Schedule candidate interviews.
• Coordinate background checks and pre-employment drug screens.
• Communicate with candidates regarding required pre-employment steps.
• Enter and maintain new-hire information in Paylocity.
• Support the overall recruiting and hiring process.

New-Hire Onboarding & Orientation

• Facilitate new-hire orientations virtually and in Broussard.
• Complete I-9 forms and file them accordingly.
• Complete and file W-4 forms.
• Assist new hires with benefit enrollment.
• Coordinate new-hire onboarding requirements and deadlines.
• Coordinate hotel accommodations for employees requiring lodging for orientation.
• Partner with Safety dept regarding hotel arrangements.
• Send appropriate hotel booking/stay emails when hotel accommodations apply.
• Communicate with new hires regarding orientation and travel/lodging information.

Employee Relations & Current Employee

Support

• Serve as an HR resource for current employees.
• Assist employees with HR-related questions and concerns.
• Document employee complaints, concerns, and resolutions.
• Provide guidance regarding company policies and HR processes.
• Handle sensitive and confidential employee matters.
• Address and follow up on employee concerns.
• Maintain communication with employees regarding HR matters.
• Escalate matters to leadership when appropriate.

Employee Records & HR Documentation

• Complete I-9 forms and ensure they are properly filed.

Company Events & Employee Engagement

• Partner with leadership in planning company events.
• Assist with planning and coordination of company huddles.
• Partner with leadership on planning the annual Christmas party.
• Coordinate HR-related needs, employee information, materials, and communications for company events.
• Support employee engagement and recognition initiatives.

Newsletter

• Create and compile the company newsletter.
• Gather and organize newsletter content.
• Coordinate with leadership and departments for newsletter submissions.
• Ensure the newsletter is completed and distributed on schedule.
• Train and oversee the HR Assistant as she learns to assist with newsletter preparation.

Qualifications & Skills:

· 2-4 years of experience in human resources or a related HR role.

· Strong knowledge of labor laws and HR best practices.

· Excellent communication and interpersonal skills.

· Strong problem-solving skills and the ability to work under pressure.

· Proficiency in MS Office and HR software (e.g., HRIS, Payroll systems).

Preferred Skills:

• Experience in employee relations and conflict resolution.
• Experience with employee benefits administration.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Work Environment:

• Office-based role with occasional errands outside the office.
• Requires flexibility and adaptability to handle multiple responsibilities.
• Occasional overtime may be required during peak recruitment or payroll periods.

Pay: $20.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person