Associate Facilities Coordinator (R6005)
What you'll need to apply
Fields this application requires
Company-specific questions
- This position may require access to information and technology that is subject to export controls, such as EAR. Are you any of the following?
- Shield AI provides technology, services, and support to the United States military and allied forces with their various missions. If selected for employment with Shield AI, your contributions will directly relate to and/or support these missions. Are there any reasons why you would not be able to fully contribute in support of the U.S. military and allied forces?
- Please state your full legal name:
- Are you a transitioning service member?
- What full time job(s) are you applying for?essay
About this role
Employer-provided description, formatted for easier reading.
Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.
S. , Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.
shield. ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.
The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs. Please note this role is within a SCIF.
Work Environment
This role is Monday to Friday from 8am-5pm, based on-site in Arlington, VA and requires consistent presence during posted hours.
Key Responsibilities
Greet and assist visitors, ensuring a positive and professional first impression Manage emails and general inquiries, routing as appropriate Coordinate visitor access, badging, and check-in processes Maintain office organization, cleanliness, and readiness at all times Schedule meetings and manage conference room bookings Support office operations including mail distribution, deliveries, and supply inventory Coordinate with vendors and service providers as needed Partner with Facilities, IT, and Security teams to support workplace needs Maintain accurate records and handle sensitive information with discretion