Executive Assistant - AI Labs

Department Description: Our Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep executives and their teams focused on company goals while embracing the Salesforce Ohana.

Role Description

We're looking for an Executive Assistant / Sr. Executive Assistant to support a multi-hat executive within Salesforce AI Labs. This is a fast-moving, high-volume environment where operations increasingly run through AI-native tools and workflows.

Your Impact

You'll be a true strategic partner — not just managing logistics, but helping your executive scale across a demanding, multi-faceted portfolio while protecting sensitive and significant information with care and judgment.

Core Responsibilities:

• Manage complex, fast-shifting calendars across multiple distinct workstreams, keeping each clearly delineated.
• Coordinate internal and external meetings with careful attention detail.
• Monitor and triage information across different channels, synthesizing it into a coherent, actionable picture.
• Use agentic AI assistants and chatbots (e.g. Slackbot, Cloud Code, Codex) as core working tools.
• Book domestic/international travel, accounting for visas, cost, and documentation.
• Handle highly confidential and sensitive material with absolute discretion and trustworthiness.
• Assist with meeting logistics, food orders, and other business planning as needed.
• Other administrative and project duties as requested.

Minimum Requirements:

• Based in a central-US time zone (CT or ET preferred) to overlap with collaborators primarily in those zones.
• Hybrid in-office 3x/week in an approved location.
• 5+ years of applicable administrative experience, ideally supporting senior/executive leadership in a fast-paced, global software or tech organization.
• Demonstrated comfort being "AI-native": fluent or eager to become fluent with agentic assistants/chatbots, understands trade-offs across different AI tool surfaces, and can connect data sources to build durable, queryable context rather than one-off summaries.
• Exceptional attention to detail, discretion, and judgment.
• Strong organizational awareness — ability to map people, relationships, and moving pieces across a complex org structure.
• Experience managing competing calendars/priorities across genuinely distinct functional areas.
• Strong verbal/written communication skills with senior leaders and external partners.
• Working proficiency in Google Suite; experience with Slack, Zoom/Webex/GMeet, Quip, Salesforce, and Tableau a plus.