Procurement Operations Manager

Finance - San Francisco

About the Team

OpenAI’s Procurement team makes working with the world easy, fast, and safe. We connect supplier readiness, purchasing, invoicing, and payment so teams can move with confidence as OpenAI scales.

About the Role

We’re looking for a Procurement Operations Manager to support subcontracting and intercompany purchasing and payment coordination for a growing deployment business. You will keep agreements, staffing changes and purchase order (PO) funding aligned, and own the research, supplier communication and follow-through needed to resolve issues.

Accounts Payable (AP) handles invoice processing and payments; Accounting owns accounting decisions.

You will also manage subcontracting workflows in our deployment operations platform and use OpenAI technology to automate repeatable steps. This combines hands-on operations with building and testing practical AI workflows that improve speed, accuracy and service as the business grows.

Location

San Francisco, CA. This role follows a hybrid work model, with three days per week in the office (Monday–Wednesday).

In this role, you will:

• Coordinate subcontracting and purchasing from intake through completion: prepare agreement and amendment inputs, track reviews and signatures, and execute approved PO requests and changes.
• Translate staffing, scope, term and engagement-value changes into coordinated updates to agreements, PO funding and billing schedules. Keep the source documents and transaction records connected.
• Lead research and supplier issue remediation across contractsed and give AP complete supporting evidence. Follow each issue through resolution.
• Serve as the primary contact for intercompany invoice and payment status. Follow up with approversed of progress and next steps.
• Own subcontracting workflow requirements for the deployment operations platform. Build practical AI support for intake, extracting terms, preparing drafts, comparing records and researching exceptions. Test outputs against current sources and validate calculations.
• Partner with Procurement Enablement and Finance Systems to improve workflows and integrations. Measure cycle time, rework, issue aging and time saved, then use the results to prioritize improvements.

You might thrive in this role if you:

• Bring hands-on experience in procurement, procure-to-pay, finance operations or a related field, with a record of independently following work through to completion.
• Understand how agreements, approvals, PO funding, invoices and payments connect. You can investigate discrepancies, explain findings to suppliers and coordinate a supported resolution with AP and Accounting.
• Bring practical AI fluency and experience improving workflows with automation. You can show what you built, how you validated results and what improved.
• Work confidently with spreadsheets and procurement or ERP systems, investigate transaction and workflow issues, and coordinate fixes with system owners.
• Build trust through responsive serviceation and urgent requests, and follow through to resolution.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core the full spectrum of humanity.

We are an equal opportunity employeration, or other applicable legally protected characteristic.

Background checks for applicants will be administered in accordance with applicable lawation technology systems and related data security obligations.

To notify OpenAI that you believe this job posting is non-compliant. No response will be provided to inquiries unrelated to job posting compliance.

We are committed to providing reasonable accommodations to applicants with disabilities.

At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.

Compensation

$162K – $180K + Offers Equity

The base pay offered may vary depending on multiple individualized factorsance-related bonus(es) for eligible employees, and the following benefits.

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)
• 401(k) retirement plan with employer match
• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)
• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees
• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)
• Mental health and wellness support
• Employer-paid basic life and disability coverage
• Annual learning and development stipend to fuel your professional growth
• Daily meals in our offices, and meal delivery credits as eligible
• Relocation support for eligible employees
• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

More details about our benefits are available to candidates during the hiring process.

This role is at-will and OpenAI reserves the right to modify base pay and other compensation components at any time based on individual performance, team or company results, or market conditions.