Executive Administrative Partner

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a resourceful problem-solver and an organizational force given complex calendaring and heavy travel planning.

Additionally, the ideal candidate will have experience communicating effectively with stakeholders at all levels, including executives, cross-functional partners, and external contacts, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Responsibilities

• Manage complex scheduling and logistics movements
• Manage reactive and proactive scheduling
• Coordinate internal and external meetings
• Prepare expense reports and purchase requisitions
• Travel to support large off-sites as needed
• Support onsite team needs
• Coordinate both domestic and international travel arrangements
• Build cross-functional relationships between departments
• Partner closely with org lead admins
• Communicate key org and company updates to admins and Cross Functional Partner

Qualifications

• 5+ years of relevant experience providing administrative support to 1 or more executives
• 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 5+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office and Google Suite Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
• Experience producing accurate, detail-oriented work such as expense reports, travel itineraries, and event logistics, and proactively following through on tasks to completion
• Experience independently managing projects, prioritizing competing tasks based on impact and deadlines, and adapting to shifting priorities as needed
• Experience building and maintaining trust with leadership and partners
• Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
• BA/BS Degree
• Experience building, managing and influencing cross-functional business stakeholder relationships
• Prior or current experience supporting VPs at large scale tech company
• Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
• Experience driving events and fostering team environment
• Consistent track record of ensuring confidentiality and discretion in all partnerships
• Experience managing logistics across multiple teams
• Project management experience
• Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
• Experience in a multi-staffed office environment