Executive Administrative Partner
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About this role
Employer-provided description, formatted for easier reading.
Meta is seeking an experienced Executive Administrative Partner to join the administrative team supporting the President and Vice Chairman’s office. The person in this role will need to be a problem-solver with consistent attention to detail as well as highly organized given complex needs, heavy volume, and a significant diversity of projects and tasks across the office.
This person will manage a complex calendar alongside project and task-based work.
Additionally, the ideal candidate will be support-minded, adaptable, have experience communicating effectively with internal teams and external stakeholders, including coordinating across multiple projects and conveying updates clearly in writing and verbally, experience building relationships and collaborating across teams and with external stakeholders, and be proactive and resourceful in executing projects and tasks across the team and company.
Responsibilities
- Manage complex scheduling and logistics movements
- Manage reactive and proactive scheduling
- Coordinate internal and external meetings
- Prepare expense reports and purchase requisitions
- Travel to support large off-sites as needed
- Support onsite team needs
- Coordinate both domestic and international travel arrangements
- Build cross-functional relationships between departments
- Partner closely with org lead admins
- Communicate key org and company updates to admins and cross-functional partners
Qualifications
- 5+ years of relevant experience providing administrative support to 1 or more executives
- 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
- 5+ years of relevant calendar management and expense report management experience for 1 or more executives
- Experience prioritizing multiple projects
- Experience with Microsoft Office and Google Suite Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
- Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
- Experience in a multi-staffed office environment
- Prior or current experience supporting VPs at large-scale tech company
- Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies
- Experience independently managing projects, prioritizing competing tasks based on impact and deadlines, and changing direction quickly if needed
- Experience driving events and fostering team environment
- Project management experience
- BA/BS degree
- Consistent track record of ensuring confidentiality and discretion in all partnerships
- Experience collaborating and partnering closely with other administrative professionals and key cross-functional partners
- Experience managing logistics across multiple teams
- Experience demonstrating attention to detail, taking ownership of tasks, and driving them to completion proactively
- Experience building, managing and influencing cross-functional business stakeholder relationships
- Experience building and maintaining trust with leadership and partners