HR Operations Coordinator

COMPANY

Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy.

Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer.

With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!

HR OPERATIONS COORDINATOR

Location: Minnetonka, MN | Hybrid

Schedule: Full-Time

Salary: $50,000 – $65,000 (based on experience)

The HR Operations Coordinator supports day-to-day human resources operations across the employee lifecycle for both U. S. and India employees.

This role works closely with HR leadership, employees, payroll, finance, benefits providers, and other internal stakeholders to ensure HR processes are handled accurately, efficiently, and with a high level of professionalism and confidentiality.

The HR Operations Coordinator will support employee onboarding and offboarding, HR systems and records, benefits and payroll coordination, compliance activities, employee relations processes, and immigration administration. This is a hands-on role suited for someone who is organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.

WHAT YOU’LL DO

• Support day-to-day HR operations for employees in both the U.S. and India throughout the employee lifecycle.
• Respond to employee HR questions and requests, providing timely support and escalating complex matters to HR leadership as appropriate.
• Coordinate employee onboarding and offboarding activities to ensure a smooth and positive experience.
• Support India HR operations, including onboarding, employee documentation, and exit processes in partnership with HR leadership.
• Administer HR transactions and processes in Workday, including employee updates, job changes, documentation, and reporting.
• Maintain accurate and confidential employee records and assist with routine documentation audits and compliance readiness.
• Support employee relations and performance management processes, including performance improvement plan documentation and coordination, under the guidance of HR leadership.
• Assist with payroll and benefits administration by responding to employee inquiries, gathering documentation, and coordinating with internal teams and external vendors.
• Partner with Finance and Payroll to ensure employee changes are accurately reflected in payroll and benefits.
• Support leave administration, including employee communications, documentation, and coordination.
• Assist with HR compliance reporting and audit preparation.
• Support the development and maintenance of HR policies, employee handbook updates, forms, and other HR documentation.
• Assist with immigration administration, including tracking documentation, deadlines, renewals, and required compliance activities.
• Coordinate with internal stakeholders and external immigration partners to ensure timely completion of required actions.
• Maintain accurate immigration records and follow up on outstanding documentation and renewals.
• Prepare HR reports, documentation, and data as needed to support HR leadership and business needs.
• Assist with a variety of administrative and operational activities across the HR function.
• Identify opportunities to improve HR processes, documentation, and employee support workflows.
• Maintain a high level of confidentiality and professionalism when handling sensitive employee information.

WHAT YOU’LL BRING

• Three or more years of experience in human resources, with experience supporting HR operations, employee relations, compliance, or related functions.
• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• Experience working with HR information systems; Workday experience is a plus.
• Experience supporting HR operations for employees in India is a plus.
• Working knowledge of HR compliance requirements and employment regulations.
• Experience with benefits administration and payroll coordination is preferred.
• Familiarity with immigration processes and documentation is preferred.
• Strong documentation, reporting, and organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong communication skills with the ability to interact effectively with employees and leaders at all levels of the organization.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Proactive and resourceful approach to identifying issues and finding solutions.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently while also collaborating effectively as part of a team.
• Positive, professional, and service-oriented attitude.
• Willingness to take on a variety of administrative and operational responsibilities within the HR function.

WHY EVS

• Join a growing multidisciplinary engineering firm with decades of industry experience.
• Work alongside experienced professionals across engineering, technology, and business operations.
• Support employees across both U.S. and India operations and gain exposure to a broad range of HR functions.
• Gain hands-on experience across HR operations, employee relations, benefits, payroll, compliance, immigration, and HR systems.
• Be part of a collaborative team where your organization, communication, and contributions make a meaningful impact.
• Have opportunities to continue developing your HR expertise and growing your career with EVS.

BENEFITS

FOR FULL TIME EMPLOYEES

• Health Insurance (Medical through United Healthcare/UMR)
• Dental and Vision Insurance
• STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
• Life Insurance
• EAP (Employee Assistance Program)
• Paid Time Off
• 401k Match
• Choice Benefit
• Flexible Work Time
• Performance-Based Bonus
• Point-Based Recognition
• Parental Benefits
• Referral Bonus
• Certification Bonus
• Hybrid / Remote Culture

These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction, and nurturing a positive company culture that values its employees' well-being and contributions.

EEO STATEMENT

EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.