Accountant/Billing Specialist

POSITION OVERVIEW

Reporting to the Director of Finance, the Staff Accountant + Billing Specialist handles day-to-day bookkeeping, operational accounting, and Medicaid billing procedures for Visionaries + Voices. This role is responsible for ensuring financial accuracy, maintaining organized records, and executing specialized billing for state, county, and private accounts.

We are seeking a deeply trustworthy, highly motivated, and proactive professional who can work independently with integrity. The ideal candidate takes initiative, works hard, and thrives in an energetic, mission-driven environment.

Visionaries + Voices is a vibrant, creative nonprofit dedicated to providing artistic opportunities, resources, and support for artists with disabilities. Joining our team means becoming part of a passionate, creative community where your work directly contributes to empowering artists and making a meaningful impact.

Job Type

Part-Time

Schedule: Flexible hours, with hybrid work flexibility (combination of remote work and in-office presence as needed)

KEY RESPONSIBILITIES

Bookkeeping & Core Accounting

• Maintain internal accounting records using Generally Accepted Accounting Principles (GAAP).
• Process sales, issue checks, pay bills, and manage accounts payable/receivable with accuracy and confidentiality.
• Perform timely month-end closing procedures, including bank reconciliations, credit card statement reconciliations, sales tax calculations, and AR aging reviews.
• Manage, update, and reconcile online transactional accounts, including PayPal and SquareUp.
• Deposit incoming funds into appropriate bank accounts and maintain secure, confidential financial filing systems.
• Administer unemployment payments and related routine filings.

Billing & Compliance

• Execute billing for the State of Ohio, various counties, Department of Developmental Disabilities (DDS) services, private pay artists, and other entity accounts.
• Maintain working knowledge of relevant DDS and Medicaid billing workflows, proactively notifying leadership of significant updates or changes.

Operational & Event

Support

• Provide audit support by collecting requested forms, financial schedules, and operational data for outside auditors.
• Assist the Development Committee with financial and tracking tasks during the annual auction event.
• Work collaboratively with internal staff to ensure operational adherence to established budget guidelines.

QUALIFICATIONS

• 1–3 years of experience in bookkeeping, general accounting, or billing.
• High level of trustworthiness, discretion, and financial integrity handling confidential data.
• Demonstrated ability to take initiative, work hard, and operate independently with minimal day-to-day oversight.
• Previous experience with Medicaid, county/state billing, or non-profit accounting preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to build positive relationships and work cooperatively within a diverse, high-energy environment.

Pay: $24.00 - $32.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• Employee discount
• Flexible schedule
• Work from home

Work Location: Hybrid remote in Cincinnati, OH 45223