Accounting Manager

JOB TITLE: Accounting Manager

DIVISION: Administration

REPORTS TO: Director of Finance

FLSA STATUS: Exempt

WORK HOURS: Varies

NATURE OF WORK: The Accounting Manager serves as Valley’s accounting leader, reporting to the Director of Finance and working closely with the Chief Financial Officer.

This position owns the integrity of the organization’s financial records, accounting and financial reporting systems, and internal controls; manages the monthly and year-end close; oversees program and grant accounting, cost allocation, and budget monitoring; and manages the annual financial statement, single, and funder audits.

The Accounting Manager supervises and develops the accounting staff, performs final review of accounting work product, and is accountable for timely, accurate, and compliant financial data used for management, board, funder, and regulatory reporting.

ESSENTIAL DUTIES:

• Supervises and directs all accounting staff (Senior Staff Accountants, Staff Accountants, and Accounting Assistants), including assigning and reviewing work product, serving as the final point of escalation within the accounting function for accounting and grant compliance questions, conducting performance evaluations, and directing training and professional development.
• Owns and manages the monthly, quarterly, and year-end close process, including maintaining the close calendar and performing final review and approval of journal entries, account reconciliations, and supporting schedules prepared by accounting staff.
• Reviews and approves monthly reconciliations of all asset and liability accounts and personally prepares reconciliations of complex or higher-risk accounts to ensure validity and completeness.
• Reviews and approves all monthly general ledger entries prior to posting, covering standard, recurring, and non-standard entries, including accruals, adjustments, and closing entries. Prepares complex and non-routine entries as needed.
• Oversees the agency’s fixed asset schedule and reviews entries to reflect the addition, retirement, transfer, or sale of property or equipment. Establishes and maintains the fixed asset capitalization policy.
• Oversees the agency’s prepaid expense schedule and amortization schedules, and reviews necessary adjustments for all agency notes payable and other long-term obligations.
• Reviews and analyzes revenue and expense accounts on a monthly basis, identifying and directing necessary allocations, reclassifications, or adjustments. Prepares monthly financial statements with variance analysis and management commentary for the Director of Finance and CFO.
• Owns Valley’s personnel cost allocation process, reviewing and approving schedules that allocate salaries, wages, and fringe benefits across programs, grants, and funding sources in accordance with Valley’s cost allocation plan, approved indirect cost rate, and applicable funder time-and-effort documentation requirements. Recommends updates to the cost allocation plan and supports development of indirect cost rate proposals.
• Reviews and approves monthly and periodic grant reconciliations, comparing grant revenue and expenditures recorded in the general ledger to award budgets, grant agreements, and funder reporting requirements; ensures discrepancies are researched and resolved timely.
• Leads the development, monitoring, and revision of grant and program budgets; tracks actual spending against approved budgets and communicates variances, projected over- or under-spending, and budget modification needs to the Director of Finance, CFO, and program leadership. Supports the Director of Finance and CFO in developing the annual organizational budget.
• Reviews and approves grant billings, drawdowns, and reimbursement requests to federal, state, local, and private funders, ensuring compliance with grant agreement terms and submission deadlines.
• Manages the annual financial statement audit, single audit (Uniform Guidance), and program-specific or funder-required audits and monitoring reviews, serving as the primary liaison to external auditors and funder monitors, coordinating the PBC list and supporting schedules, preparing or reviewing draft financial statements and footnotes, and developing and implementing corrective action plans for any findings.
• Owns the preparation, accuracy, and timeliness of internal and external financial reports, including funder-required financial reports, board reports, and program-level financial statements.
• Oversees cash application and the recording of daily cash receipts, and reviews and approves monthly bank reconciliations.
• Reviews and approves check runs and electronic payments prior to release through the banking online portal. Maintains appropriate segregation of duties over cash disbursements.
• Oversees and reviews accounts for clients for whom Valley serves as representative payee.
• Performs special projects and financial analyses as requested by the Director of Finance and CFO.
• Owns Valley’s accounting and financial reporting systems, including the general ledger/ERP and related subsystems; maintains the chart of accounts, system configuration, and data integrity; and leads system improvements, integrations, and implementations.
• Designs, documents, implements, and monitors internal controls over financial reporting; develops and maintains written accounting policies and procedures; and ensures compliance with GAAP, Uniform Guidance, and funder requirements.
• Coordinates preparation of the annual Form 990 and other regulatory and tax filings with external preparers.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or a related field, AND a minimum of seven (7) years of progressively responsible accounting experience, including at least three (3) years in a supervisory or management role.
• CPA, CMA, or master’s degree in Accounting or Finance preferred.
• Experience in nonprofit, healthcare, or governmental accounting, including grant accounting, Uniform Guidance (2 CFR 200), and single audits, strongly preferred.
• Thorough knowledge of Generally Accepted Accounting Principles (GAAP) and nonprofit financial reporting standards (FASB ASC 958), with demonstrated experience designing and monitoring internal controls over financial reporting.
• Advanced proficiency in Microsoft Excel and accounting/ERP software. Experience administering, implementing, or improving accounting systems.
• Ability to read, write, understand, and speak the English language.
• Ability to communicate effectively, verbally and in writing, with individuals across the organization and with departments of state and federal government and outside funders.
• Must demonstrate integrity and respect for confidentiality.
• Must possess outstanding organizational, critical thinking, and analytical skills, with the ability to prioritize and manage multiple concurrent deadlines.
• Ability to work independently with minimal supervision, exercising sound professional judgment, while also leading, developing, and evaluating accounting staff.
• Current CPR certification or the ability to be trained.
• Ability to comply with Client’s Rights.
• Ability to comply with Valley’s and division/departmental safety procedures.