Office Manager / Human Resources Manager

Office Manager / Human Resources Manager

Location: Ontario, CA Job Type: Full-Time Compensation: Competitive salary based on experience

Position Summary

We are seeking an experienced, highly organized, and self-motivated Office Manager / Human Resources Manager to oversee daily administrative operations and lead all human resources functions within our growing company. As we approach 50 employees, the ideal candidate will possess a strong understanding of California employment laws and compliance requirements applicable to employers with 50+ employees.

This is a hands-on position that requires an independent professional capable of managing multiple responsibilities across Human Resources, Accounting, Payroll, Safety, and Office Administration.

Key Responsibilities

Human Resources

• Manage all HR functions including employee onboarding, offboarding, personnel records, and policy administration.
• Ensure compliance with California labor laws and regulations applicable to employers with 50+ employees.
• Administer employee benefits programs and assist employees with benefits-related questions.
• Coordinate employee training and required workplace postings.
• Support performance management, employee relations, disciplinary actions, and documentation.
• Maintain confidential employee records and HR documentation.
• Assist management with recruiting, interviewing, and hiring activities.

Accounting & Payroll

• Process Accounts Payable and Accounts Receivable transactions.
• Manage vendor payments, customer invoicing, and collections activities.
• Prepare and process payroll accurately and on time.
• Reconcile bank accounts and maintain financial records.
• Assist with month-end and year-end accounting activities.
• Generate and maintain accounting reports as needed.

Office Management

• Oversee daily office operations and administrative processes.
• Manage office supplies, equipment, and vendor relationships.
• Develop and improve office procedures and workflows.
• Serve as a primary point of contact for employees and management regarding office-related matters.

Employee Engagement

• Plan and coordinate employee morale and recognition programs.
• Organize company events including:
• Holiday Parties
• Summer Picnics
• Employee Giveaways
• Employee Appreciation Activities

Safety & Compliance

• Manage and maintain the company OSHA Safety Program.
• Coordinate required safety training and documentation.
• Maintain OSHA logs and workplace safety records.
• Assist with workplace inspections and compliance initiatives.

QualificationsRequired

• Minimum 5 years of direct experience in Human Resources, Office Management, Payroll, and General Accounting.
• Strong knowledge of California employment law and HR compliance requirements.
• Experience managing payroll and employee benefits administration.
• Experience with Accounts Payable and Accounts Receivable.
• Knowledge of OSHA workplace safety requirements.
• Excellent organizational, communication, and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to work independently with minimal supervision.

Preferred

• Experience supporting a manufacturing, distribution, or industrial business.
• HR certification (PHR, SPHR, SHRM-CP, or SHRM-SCP).
• Experience with payroll and accounting software systems.

Benefits

We offer an excellent benefits package, including:

• Health Insurance
• 401(k) with Company Matching
• Paid Time Off (PTO)
• Paid Holidays
• Professional and supportive work environment
• Long-term career growth opportunities

Why Join Our Team?

We are a growing company committed to creating a positive work environment where employees are valued and supported. This is an opportunity to make a meaningful impact by helping shape our culture, support our employees, and contribute to the continued success of our organization.

Qualified candidates are encouraged to apply with a resume detailing their relevant experience.

Pay: $70,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have direct experience administering California HR compliance requirements?
• Have you independently processed payroll for 25 or more employees?

Experience:

• Human Resources Management: 5 years (Required)
• Accounts Payable and Accounts Receivable: 3 years (Required)

Work Location: In person