Accountant

JOB SUMMARY

Under the supervision of the Finance Director, performs professional accounting and financial-processing duties for the Town. Responsibilities include accounts payable and payroll processing, purchasing support, general-ledger maintenance, account reconciliations, journal entries, monthly and annual closing, financial reporting, and audit support.

The position requires demonstrated accounting experience and the ability to investigate discrepancies, evaluate supporting records, understand relationships among financial systems, and recommend supported corrections. The employee processes assigned transactions and prepares reconciliations within established internal controls, with independent review and authorization by designated Town personnel.

ESSENTIAL DUTIES

Accounts Payable and Purchasing

• Process vendor invoices, verify required approvals, match invoices with purchase orders and receiving documentation, and confirm appropriate fund, department, project, and account coding.
• Identify duplicate invoices, missing documentation, disputed charges, and purchasing exceptions; coordinate resolution before payment.
• Prepare check and electronic-payment batches for independent review, approval, and release.
• Maintain vendor records, W-9 documentation, and payment information under approved authorization and independent-verification procedures.
• Reconcile vendor statements, investigate unpaid invoices and credits, and respond to vendor inquiries.
• Prepare and monitor purchase orders under Town purchasing policies; maintain open-PO schedules and coordinate resolution with departments.
• Reconcile AP subsidiary-ledger balances to the general ledger by fund and liability account.
• Review aging, debit balances, outstanding credits, and unposted transactions; prepare supported corrections for approval.
• Identify unpaid obligations and prepare month-end and year-end cutoff schedules.
• Prepare assigned vendor tax-reporting schedules and filings, including applicable Forms 1099, for review.

Payroll Processing and Accounting

• Process payroll according to the approved calendar using authorized timesheets, leave records, compensation changes, and personnel documentation.
• Review hours, overtime, pay rates, deductions, employer contributions, and net pay; resolve discrepancies with the appropriate supervisor or HR.
• Process authorized employee and direct-deposit changes under established verification controls.
• Compare preliminary payroll with prior periods and investigate unusual changes, duplicate payments, and other exceptions.
• Prepare payroll registers, change reports, variance explanations, payment totals, and funding schedules for independent review and approval before release.
• Prepare payroll journal entries with accurate allocation among funds, departments, and accounts.
• Reconcile wages, taxes, benefits, retirement contributions, garnishments, and other deductions to payroll reports, liability accounts, remittance records, and related bank activity.
• Distinguish employee deductions from employer costs and investigate timing differences, missing transactions, duplicate entries, and unresolved liabilities.
• Prepare and coordinate authorized payroll remittances and assigned quarterly and annual reports, including applicable tax and W-2 reporting.
• Maintain complete payroll files supporting calculations, approvals, payments, corrections, and general-ledger entries.
• Maintain documented payroll procedures and participate in backup coverage and cross-training.

General Ledger, Reconciliations, and Closing

• Maintain and reconcile general-ledger accounts to supporting records and subsidiary ledgers.
• Prepare journal entries, accruals, adjustments, and correcting entries for approval; post authorized entries.
• Trace transactions, investigate unusual activity, and document outstanding items identified in the bank and cash reconciliation
• Reconcile accounts receivable, customer deposits, prepaid expenses, payroll liabilities, interfund balances, and other assigned balance-sheet accounts.
• Maintain prepaid schedules and calculate periodic expense recognition.
• Identify and support accruals for goods and services received but not yet recorded; track settlement or reversal to prevent duplicate recognition.
• Prepare reconciliation schedules showing beginning balances, activity, ending balances, and explanations of differences.
• Complete monthly and annual closing assignments according to established deadlines and track unresolved items through resolution.

Reporting, Budget, and Audit Support

• Process assigned miscellaneous receivables and receipts and maintain supporting documentation.
• Review assigned Utilities and Building Department collection records, check-deposit batches, and credit-card settlements against bank activity and general-ledger postings.
• Investigate rejected deposits, returned payments, fees, refunds, chargebacks, and settlement differences.
• Maintain separate accounting support for restricted revenues, impact-fee categories, and amounts collected for other government funds
• Assist with monthly, quarterly, and annual financial statements, management reports, and supporting schedules.
• Analyze account balances, trends, and budget-to-actual variances; provide supported explanations.
• Assist with annual budget preparation, departmental expenditure inquiries, and financial forecasts.
• Prepare audit schedules, assemble supporting records, and coordinate assigned auditor requests through the Finance Director.
• Assist with regulatory, grant, and governmental financial reporting.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Accounting, Finance, or Government Administration, plus three years of accounting experience, preferably in a governmental environment; or an equivalent combination of education, training, and experience providing the required knowledge, skills, and abilities.

Qualifying experience must demonstrate the ability to prepare journal entries, reconcile general-ledger accounts, investigate discrepancies, and support month-end closing and financial reporting. Hands-on accounts payable and payroll-processing experience is required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of accounting principles, governmental fund accounting, financial reporting, and internal controls.
• Knowledge of AP, purchasing, payroll, receivables, and supporting documentation.
• Understanding of relationships among payroll processing, liability accounts, remittances, and bank activity.
• Ability to independently prepare supported reconciliations and proposed entries within established policies.
• Ability to identify errors, analyze underlying causes, and recommend appropriate corrections.
• Proficiency with computerized accounting and payroll systems and Excel; Edmunds experience preferred.
• Ability to maintain audit trails, prioritize assignments, and meet recurring deadlines.
• Ability to communicate clearly, exercise sound judgment, maintain confidentiality, and coordinate effectively with others.

EQUAL OPPORTUNITY

The Town of Dundee is an equal opportunity employer committed to a drug-free workplace. Employment decisions are made without unlawful discrimination. Reasonable accommodation is available to qualified applicants and employees in accordance with applicable law.

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid sick time
• Vision insurance

Work Location: In person