Deputy Finance Director (Internal & External)

The Town of Taos is seeking qualified applicants for the following full-time position which includes an excellent benefit package; 100% major medical premium paid for employee with a choice of State of New Mexico Blue Cross Blue Shield, Gold HMO & PPO, Presbyterian, Gold HMO & PPO, United Health Care, Gold HMO & PPO.

State of New Mexico Public Employee Retirement Association (PERA) Retirement, personal leave and holiday pay, employee development and training programs and much more!

VA#26-27-17

Finance Department

FLSA Classification: Exempt

Annual Salary: $65,416.00 Biweekly: $2,516.00

Opening Date: November 6, 2026

Closing Date: Open Until Filled

GENERAL PURPOSE

Performs a variety of administrative and technical financial management duties as needed to assist the Finance Director in the day-to-day operations of the Finance Department, including planning, directing, organizing, and coordinating various specialty functions of the department as assigned.

May perform a variety of first-line supervisory and advanced accounting duties related to general fund accounting, budget development, accounts receivable, accounts payable, purchasing, grants accounting, fixed asset tracking, payroll processing and customer service.

SUPERVISION RECEIVED

Works under the general supervision of the Finance Director.

SUPERVISION EXERCISED

May provide close to general supervision to the Procurement Office staff, and general guidance to Payroll/Accounts Payable Administrator and to less experienced accounting staff while in training or on a project-by-project basis.

ESSENTIAL FUNCTIONS - ACCOUNTING

Records and maintains general ledger accounts of the town; keeps general ledger in a timely and accurate manner in order to reflect actual financial activity and position of the town; records and posts journal entries; balances and reconciles general ledger accounts to subsidiary ledgers or accounts; reconciles bank statements; adjusts and makes corrections to general ledger accounts as needed to remedy errors or omissions; updates general ledger information monthly or as needed; performs month-end closing, prepares monthly and quarterly reports; complete with year-end reports and close-out procedures.

Assists with the preparation of the annual town budget including revenue estimates; manages municipal cash accounts; assists department heads with individual budget development; performs general budget analysis related to revenues, expenditures, capital improvement projects, grant related projects, ending balances, etc.; performs various monthly tasks, i.e., processing budget adjustment requests (BAR’s), investment reports, financial statements, gross revenue report (NMGRT), judicial reports, etc.

Sets up, operates, and maintains the Town financial computer system; develops procedures for receipt of money, investing funds, making voucher payments, capital procurement issues, petty cash, and other financial control requirements; enhances internal controls by correcting audit citations, reconstructing transaction journals, writing and updating procedures; ensures the Town is abiding by all bond issues and grants; understands all grants and bond issues.

Oversees and coordinates the efforts of clerks and staff assisting to record data and maintain subsidiary ledger system; assures accuracy and timeliness of recorded information; performs reconciliation of subsidiary information to the general ledger as needed; reviews work performed by staff which affects ledger and account balances, assures accuracy and makes corrections or adjustments in subsidiary ledger systems.

Receives and posts various vendor and account payments into town accounting system; assures proper credit and deposit into established fund and bank accounts; receives and logs vouchers on an as needed basis.

Performs various clerical and general office maintenance duties and assists with record keeping, filing, typing, etc.; assists to greet the public and provide customer service; performs general research on accounts to resolve problems and discrepancies.

Provides training to clerical staff making data entry and maintenance of subsidiary ledgers; reviews and assures quality of final data and financial records.

Provide guidance and consultation to other Finance employees and other employees of the Town of Taos while in training or on a project–by-project basis.

Prepares regular and special financial reports (such as consolidated annual financial report, annual budget document and various monthly financial reports) to aid Town Manager and Department Directors in decision making; researches and assembles financial information; conducts surveys or utilizes similar information instruments to locate comparative information; prepare text, graphic and similar representations of financial information to assure common interpretation and understanding of the information; offers interpretations as needed.

Assists Finance Director with internal audit functions; gathers information, interviews, inspects, counts, etc. as assigned or delegated; coordinates with external financial auditors, providing working papers, schedules and information as requested; coordinates field testing of financial records.

Assists with town-wide internal auditing functions; assists to conduct project, program and performance audits within various town departments; assures the integrity of town-wide accounting and financial management processes.

Provides general support/guidance to Procurement/Assets staff on processing; availability of funds; problem solving and communication of policy and procedure changes.

Provides general support/guidance to Payroll/Accounts Payable Administrator on payroll processing; inputs and records employee work hours, performs computer entries and operates computer program to complete payroll process; oversees in providing proper documentation and authorization of periodical reports due to various agencies.

Provides general support/guidance to Payroll/Accounts Payable Administrator on accounts payable processing, receives and processes invoices and claims for payment, prepares checks, files paper checks and invoices processes related bank transfer and proper documentation.

Investigates discrepancies by examining check registers, general journals, cash receipts, disbursement journals and related documentation; prepare correcting journal entries.

Oversees towns procurement card program including problem solving with Bank of America, providing training and ongoing support to clerical staff, balancing monthly transactions, and review of expenditures.

Process travel request in accordance to mileage and per diem act and town policy.

Assists with the review, verify and process of daily deposits received from Utility Billing ensuring that transactions are posted correctly.

ESSENTIAL FUNCTIONS – ASSISTANT FINANCE DIRECTOR

Assists in the general supervision of the department; performs quality and performance reviews; makes recommendations affecting employee retention, advancement, discipline and termination; participates in recruitments and selection processes to fill new and vacant positions.

Assists in revenue forecasting and in the preparation of the town-wide budget; coordinates budget development process with assigned town department heads; assists to forecast revenues and expenditures; provides the Finance Director and department heads with information and recommendations for efficient fiscal administration; recommends rules, regulations, policies and procedures and implements the same upon approval.

Recommends internal controls; acts as internal auditor; assists with annual audits; participates in year-end closing functions; posts fund transfers, posts auditors entries, posts adjusting journal entries; prints year end reports; prepares annual financial report and historical reports; may perform various internal audit functions as assigned, examines and verifies the accuracy of reports, bonds, papers, vouchers and accounts including various federal funding accounts; monitoring billing and collection procedures and assures town-wide compliance to established budgets.

Creates and recommends procedures and practices to ensure internal controls and monitor compliance with the same; participates in internal audits; may assist to coordinate external audit reviews.

Monitors revenues and expenditures and apprises Finance Director of revenue shortfalls, expenditure overruns and related non-compliance situations; accounts for the proper administration of purchasing department including purchase orders, requisitions, vouchers and contracts.

Participates in the ongoing town cash management process; monitors cash collections to assure proper posting to general ledger; monitors and participates in financial data processing related to payroll, accounts payable, grants administration and accounts receivable; assists in coordinating the timely distribution of customer billings and effective account collections.

Assists to monitor accounts payable and receivable processes; participates in the process for receiving and disbursing town Finances as well as maintaining complete and accurate records of all financial transactions; recommends accounts and sub-accounts as needed to monitor fund allocations and disbursements; monitors and reviews fund balances.

Monitors procedures and assists with payroll processing and accounting; assures proper withholding and payment of state and federal payroll taxes; assures all payroll actions are supported by proper documentation and authorization; monitors the creation of various payroll reports and reviews for quality and accuracy.

Assists or coordinates the preparation of regular and special financial reports (such as consolidated annual financial report, annual budget document and various monthly financial reports) to aid Finance Director and Town Manager and Department Directors in decision making; researches and assembles financial information; conducts surveys or utilizes similar information instruments to locate comparative information; prepare text, graphic and similar representations of financial information to assure common interpretation and understanding of the information; offers interpretations as requested.

Performs a compilation of parking meter revenue collection duties. Reconciles daily revenue by comparing kiosk report(s) to bank statement report(s), reconciling mobile payments, physical credit card transactions and cash payments while identifying the location of the transaction.

May be required to download reports from T-2 IRIS and UPSafety or similar revenue tracking system and reconcile to credit card merchant services reports and daily bank deposits in process.

Participates in the development of a town-wide asset management system; coordinates and monitors town asset control program; assures that all equipment and assets are properly identified and assigned to proper departments; assures integrity of asset accountability by performing periodic asset audits and updates related records as needed.

MINIMUM QUALIFICATIONS

Education and Experience: Equivalent to graduation from an accredited four-year college or university with major coursework in Finance, economics, budget, accounting or related field; AND Five (5) years of progressively responsible experience in Finance, budgeting, forecasting, analysis driven reports, of which two (2) years’ experience in governmental accounting is preferred; OR An equivalent combination of education or experience.

Knowledge, Skills, and Abilities

Considerable knowledge of generally accepted government accounting principles practices and procedures (GAAFR, GAAP and GASB); New Mexico fiscal management laws and regulations; legal issues related to town fiscal operations; public Finance and fiscal planning; New Mexico State and town procurement policies and practices; town organizations and department operations including applicable laws and regulations; internal control principles and methods of application; budgeting, accounting and related statistical procedures; various revenue sources available to the town including state and federal sources; general office maintenance and practices; computer accounting applications and various software financial programs (MS Word, Excel, Power Point); operation of standard office equipment; mathematics and advanced accounting; interpersonal communication skills and telephone etiquette; public relations.

Working knowledge of principles of management, supervision and employee motivation.

Skill in the art of diplomacy and cooperative problem solving; establishing and maintaining effective working relationships with State, Federal, and other local officials, elected officials, subordinate staff, and Town residents; the operation of PC Computer, calculator, fax machine, copy machine, telephone.

Ability to analyze a variety of financial problems and make recommendations and estimate revenues; analyze complex accounting problems and make standard adjustments; prepare and analyze complex financial reports; operate various types of standard office equipment such as typewriter, 10 key calculators, keyboard, etc.; operate personal computer (windows) in utilizing various programs to produce or compose formal documents, reports and records; communicate effectively verbally and in writing; develop effective working relationships with executive management, elected officials, supervisors, fellow employees, and the public.

Special Qualifications

• Preference in hiring may be given to applicants possessing accreditation through the New Mexico Public Procurement Association or NIGP – The Institute for Public Procurement.
• Must be able to obtain all certification requirements under the State Statue provision within one year of employment.
• Must be bondable.

Work Environment

Typical office setting with typical climate controls. Tasks require a variety of physical activities such as walking, standing, stooping, sitting, reaching, which do not generally require muscular strain. Job functions normally require talking, hearing and seeing.

Common eye, hand, finger dexterity required for most essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving.

APPLICATION STANDARDS AND REQUIREMENTS- If you feel you meet the minimum qualifications for the position and you have the necessary drive and ambition to be part of the Finance Department for the Town of Taos, please submit a complete Town of Taos employment application to: Town of Taos Human Resources Department, 400 Camino de la Placita, Taos, NM 87571 or via e-mail: [email protected].

Your application must be complete, clear, and include the correct job title and announcement number. Applications and any attachments become the official property of the Town of Taos and cannot be returned or reused after being submitted. Applications will be accepted until 5:00 P.M. on the closing date listed above.

Drug Free Workplace

EEO/ADA Compliance