Staff Accountant

About Our Companies

The Todd Group Inc., Peters Todd’s Inc., and Landbox LLC are established and growing companies providing landscape design, construction, maintenance, tree care, plant health care, irrigation, lighting, and related professional services throughout New Jersey. Our teams rely on accurate financial information, disciplined processes, and strong communication to support sound decisions and continued growth.

Position Summary

We are seeking a Staff Accountant to support the Controller and strengthen the day to day accounting operations across our group of companies. This role will have broad exposure to general accounting, job costing, accounts payable, reconciliations, payroll support, financial reporting, and month end close.

The right candidate will be highly organized, analytical, dependable, and comfortable working across multiple companies and accounting systems. This position is well suited for someone who enjoys both detailed accounting work and understanding how financial information connects to project performance and business operations.

This is an on site position based out of our Far Hills location.

Key Responsibilities

1) General Accounting and Month End Close

· Assist with monthly, quarterly, and annual closing processes.

· Prepare and post journal entries and maintain supporting schedules.

· Perform balance sheet, bank, credit card, and general ledger account reconciliations.

· Research and resolve accounting discrepancies in a timely manner.

· Review transactions for proper company, account, department, job, and cost code allocation.

· Assist the Controller with financial statement preparation and management reporting.

2) Job Cost Accounting and Operational Reporting

· Review job cost activity for accuracy and completeness across projects and service divisions.

· Ensure labor, materials, subcontractors, equipment, and other direct costs are properly assigned to jobs and cost codes.

· Work with project managers, department managers, and operations personnel to research job cost discrepancies.

· Assist with estimated versus actual cost reporting, gross profit analysis, and project profitability reviews.

· Support work in progress reporting and review of open jobs as required.

· Help provide management with accurate visibility into labor performance, production efficiency, and job results.

3) Accounts Payable and Vendor Accounting

· Review vendor invoices for appropriate approvals, documentation, coding, and job allocation.

· Assist with accounts payable processing and payment preparation.

· Reconcile vendor statements and investigate discrepancies.

· Support company credit card reconciliation and documentation processes.

· Maintain organized vendor records and assist with year end 1099 reporting.

4) Accounts Receivable and Billing Support

· Assist with customer billing, payment application, and account reconciliation as needed.

· Assist with deposits, account adjustments, and supporting documentation.

· Coordinate with operations and customer care when billing information requires clarification.

5) Payroll and Labor Accounting Support

· Support payroll processing and payroll related accounting reconciliations.

· Review employee time entries for proper job, department, and cost code allocation.

· Assist with payroll journal entries and general ledger reconciliation.

· Identify coding or timekeeping discrepancies and coordinate with management to resolve them.

· Support accurate labor reporting for job costing and departmental analysis.

6) Financial Controls, Reporting and Process Improvement

· Assist with monthly reporting related to revenue, gross profit, labor cost, overhead, and departmental performance.

· Prepare schedules and reports requested by the Controller and company leadership.

· Help maintain consistent accounting procedures and internal controls across multiple companies.

· Identify opportunities to improve accounting workflows, documentation, and reporting accuracy.

· Support year end schedules, outside accountant requests, insurance audits, and other financial reporting requirements.

Qualifications

· Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent practical experience will be considered.

· Two or more years of accounting experience preferred.

· Strong understanding of general accounting principles, reconciliations, and financial controls.

· Experience with job costing, construction accounting, service accounting, or project based accounting strongly preferred.

· Experience with Sage 300 CRE, QuickBooks, or similar accounting systems preferred.

· Strong attention to detail, organization, and follow through.

· Ability to manage multiple priorities and deadlines in a fast moving environment.

· Strong communication skills and ability to maintain confidentiality with financial and employee information.

Work Style / Fit

This role requires someone who takes ownership, follows through, and questions information when something does not look right. The successful candidate will be comfortable moving between detailed accounting work and financial analysis while collaborating with accounting, operations, project management, and leadership.

Pay: $70,000.00 - $82,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance

Education:

• Bachelor's (Preferred)

Experience:

• Construction administrative: 2 years (Preferred)
• Accounting: 2 years (Preferred)

Location:

• Far Hills, NJ 07931 (Preferred)

Work Location: In person