Human Resources Specialist

Job Summary

The Human Resources Specialist is an entry-level position that supports the administration and coordination of Human Resources processes. Responsibilities include maintaining employee records and files, assisting with recruitment and onboarding processes, conducting research for Human Resources projects, and providing support for various HR initiatives.

This position provides an opportunity to develop foundational knowledge and experience across multiple areas of Human Resources.

Essential Duties and Responsibilities

• Initiates, maintains, and updates employee files and other relevant information in HRIS systems.
• Maintains employee records and supporting documentation in accordance with College policies and applicable SACSCOC requirements.
• Compiles, organizes, and prepares reports for administrative and external sources.
• Implements, tracks, and maintains databases of various employee information to include spreadsheets, key performance indicators and other electronic files.
• Processes documents on new, current, and former employees in HRIS systems.
• Processes a variety of administrative tasks, including document control, supporting continuous improvement projects, and managing employee files.
• Ensures all personnel official transcripts are properly stored electronically and maintained on file.
• Assists with the review and processing of hiring packets for new hires.
• Assist, participates and helps conduct trainings in the areas of new hire orientation, HRIS system, recruitment and in other areas as assigned.
• Provides support in reviewing and revising all job descriptions and tracks the approval process.
• Assists with accounts payable, purchasing, vendor agreements and budget projects.
• Provides people admin support to all hiring managers.
• Performs criminal background checks on new hires and TSC volunteers.
• Conducts verifications of employments and assists with unemployment claims.
• Work with and may oversees student worker and work-studies, including but not limited to creating work schedules, approve timecards, and conduct performance evaluations.
• Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite.
• Completes duties and responsibilities in compliance with college standards, policies and guidelines.
• Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community.
• Completes all required training and professional development sessions sponsored by Texas Southmost College (TSC).
• Supports the values and institutional goals as defined in the College’s Strategic Plan.
• Working hours may include evenings, holidays or weekends depending on deadline requirements and special events.
• Performs other related duties as assigned.

Required Knowledge and Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Advanced skills in Microsoft Word, Excel, and PowerPoint and an understanding of information technology and relational database applications.
• Ability to grasp concepts and procedures quickly.
• Strong detail orientation and ability to multi-task with little direct supervision.
• Strong judgment, decisiveness, interpersonal skills to work effectively with employees at all levels of the organization.
• Ability to work under pressure with multiple interruptions and meet deadlines.
• Cooperation and being a team player in a diverse working environment is required.
• Ability to thrive in a fast-paced, customer-service oriented collaborative team environment.
• Excellent customer service skills and interpersonal skills.
• Excellent oral and written communication skills.
• Ability to handle sensitive and extensive confidential data is required.
• Problem solving skills and the ability to lead, instruct, handle a large variety of details and to work with all levels of organization.
• Proficient in the use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generate reports, and communicate with others.

Required Education and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experience required.

• Associate’s degree or 60 college hours from an accredited college or university.
• Experience in customer service, clerical support, or administrative work.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to organize tasks, maintain accurate records, and follow instructions.
• Ability to work alone and in a team environment.

Preferred Education and Experience

• Bachelor’s degree from an accredited college or university.
• Completion of college-level coursework in business administration, or a related field.
• Three (3) years of Human Resources experience or related administrative functions.
• Three (3) years of customer service experience.
• Experience with data entry, filing, or recordkeeping.

Certificates and Licensures

None Required

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand.

The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock.

The noise level in the work environment is usually moderate.

Disclaimer

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Are you able to perform these essential job functions with or without reasonable accommodation?

 Yes

 With Accommodations

Texas Southmost College does not discriminate on the basis of race, color, sex, national origin, religion, gender, disability, age or military status in its programs and activities and provides equal access to services and other programs at the college.

Posting Detail Information Posting Number 2026170TSC

Open Date 11/12/2026

Close Date

Open Until Filled

Special Instructions Summary Transcripts (unofficial) are required to be attached to applications for all positions with an educational requirement (Faculty/Staff/Administrative).

Your application is not considered complete until all required documents have been attached.

Attachments must be in PDF or Microsoft Word format and must be no larger than 2 MB.

You will not be able to attach documents after your application has been submitted.

Please Note

Official transcripts are only required if recommended for hire.

Please Note

Official transcripts are only required if recommended for hire.

Official transcripts shall be sent directly from the issuing institution to the College District’s Office of Human Resources and must include documentation of all credit earned, including the education requirements that specifically qualifies the applicant for the position.

The address to send all transcripts is

Texas Southmost College

Office of Human Resources

80 Fort Brown, Tandy 105

Brownsville, Texas 78520

For eTranscripts please use email address: [email protected]

The College District recognizes equivalent credits and degrees earned from foreign universities. The equivalency shall be determined by translation and evaluation from a member of the National Association of Credential Evaluation Services (NACES). For more information please visit: www.naces.org.