Staff Accountant

Tennessee Wildlife Federation is one of the state’s oldest and most influential organizations dedicated to conserving Tennessee’s wildlife and natural resources. Founded in 1946 and headquartered in Nashville, the Federation has spent 80 years championing conservation, sound resource management, and the responsible stewardship of Tennessee’s great outdoors.

We serve as a trusted voice for sportsmen, outdoor enthusiasts, and conservation advocates across the state.

We are seeking an experienced Staff Accountant to support the Federation’s financial operations through a broad range of accounting, reporting, and analytical responsibilities. Reporting to the Controller, this position is responsible for supporting month-end and period-end close processes, maintaining the integrity of general ledger activity, and producing accurate and timely financial reports in accordance with GAAP.

The Staff Accountant performs in-depth financial analysis, reviews and validates source data, explains budget-to-actual variances, and identifies opportunities to strengthen accounting processes and internal controls.

This role requires strong problem-solving skills to address complex, multi-faceted accounting issues and provides ongoing financial support to the Finance department and related teams in support of the Federation’s mission-driven work.

Location

Nashville (No relocation assistance provided)

To Apply

Submit a resume and cover letter to [email protected]

Key Responsibilities

Core Accounting Operations

• Manage accounts payable workflows, ensuring invoices are accurately coded, supported, and recorded in accordance with organizational policies and accounting standards, while collaborating with the Grant Accountant to ensure expenses are appropriately allocated and comply with grant restrictions and funding requirements.
• Support accounts receivable functions, including customer invoicing, cash application, collections tracking, and account reconciliations.
• Prepare payroll allocations and related journal entries to ensure labor costs are accurately recorded and allocated across departments, programs, grants, and entities, as applicable.
• Assist with maintaining accurate accounting records by ensuring transactions are properly recorded and supported in accordance with GAAP and organizational policies.
• Reconcile vendor, customer, and payroll-related accounts and investigate discrepancies as needed.
• Support cash management activities, including bank transactions, deposits, and cash account reconciliations.
• Maintain organized accounting records and supporting documentation to ensure audit readiness and compliance with internal controls.
• Identify process improvement opportunities and assist in implementing enhancements to accounting workflows and procedures.

Month-End and General Ledger Maintenance

• Collaborate with Grants Accountant to complete timely and accurate monthly accounting close procedures, including journal entries, reconciliations, and reporting in compliance with GAAP.
• Maintain multiple general ledgers, ensuring accuracy and integrity of all entries.
• Create, record, and balance intercompany entries.
• Support the end-to-end general ledger close process, ensuring completeness of close checklists, performing post-close reviews, and distributing monthly report packages.
• Prepare monthly reconciliations for all balance sheet accounts and document support for all balances.
• Perform full-cycle month-end activities, including expense accruals, payroll allocations, fixed asset reviews, and reconciliations of bank, accounts receivable, accounts payable, and intercompany accounts.

Financial Analysis and Reporting

• Review monthly actual-to-budget variance reports and provide explanations to support the review of monthly operating performance.
• Produce and analyze monthly consolidated P&L and balance sheet reports for management and designated entities.
• Assist with preparation of quarterly financials for Board of Directors review, including roll-forward schedules for fixed assets, investments, and cash accounting.
• Provide insights on financial results, trends, performance metrics, and benchmarks.
• Support Controller with post-close analysis, review, and reporting.

Compliance and Internal Controls

• Implement, maintain, and enforce internal controls and accounting procedures in alignment with GAAP.
• Contribute to the development, documentation, and implementation of departmental accounting standards.
• Oversee the integrity of accounting information through accurate recording, reconciliation, and consolidation of all transactions.
• Maintain a controlled and compliant close process and safeguard confidential information.

Tax, Payroll, and Regulatory Responsibilities

• Prepare sales & use tax returns, payroll tax returns, and other required filings.
• Process semi-monthly payroll, annual W-2s, and annual 1099s.
• Support Grants Accountant in preparing invoices and performing related tracking and reconciliations.

Additional Duties

• Respond to requests from Organizational Leadership, Internal Audit, and internal management.
• Coordinate ad-hoc projects as needed.
• Willingness to travel as needed.
• A valid TN driver’s license, including a good motor vehicle record, and appropriate automobile insurance.
• Other duties as assigned.

Skills & Abilities

• Strong communication (written and verbal) and interpersonal skills.
• Strong knowledge of accrual accounting and general ledger account analysis.
• Ability to reconcile month end balance sheet accounts and identify variances.
• Excellent organization and time management skills.
• Strong analytical and problem-solving abilities with high attention to detail.
• Self-motivated and proactive professional with the ability to take initiative and resolve complex challenges independently.
• Ability to articulate the benefits and values of mission-driven work.
• Proven ability to be flexible, work cooperatively, and build productive relationships at all organizational levels.
• Professional and friendly. Able to handle the day-to-day ups and downs with efficiency, attention to detail, and a sense of humor.
• Ability to work independently and within a collaborative, team environment.
• Ability to manage multiple priorities and deadlines simultaneously and shift priorities quickly and unexpectedly.
• Strong work ethic with the ability to reject setbacks and enthusiastically persist until goals are achieved.
• Resourceful and innovative at tackling challenges in a timely manner.
• Approaches work from the Federation’s point of view rather than personal point of view.
• Must have a passion for the Federation’s mission.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• 3-5+ years of accounting experience; nonprofit experience is a plus.
• Experience with Generally Accepted Accounting Principles (GAAP); experience with Uniform Guidance and Single Audit a plus.
• Proficient in Microsoft Suite, Google Suite, Dropbox, and the ability to learn other online platforms used by the Federation.

Benefits

• Medical, Dental, Vision, HSA, Short- and Long-Term Disability, Life, AD&D, Critical Illness, Accident
• Employee Assistance Program
• 401(k) match up to 6%
• 13 company paid holidays plus the week between Christmas and New Year’s
• PTO (Vacation and Sick Time)
• Fridays off July through mid-August

EEO Statement

Tennessee Wildlife Federation is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, creed, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, genetic information or any other status protected by applicable federal, state, or local law.

Tennessee Wildlife Federation is committed to workplace diversity.

Ethical Hunting, Angling and Outdoor Recreation Practices

Federation staff know and respect the game and fish pursued in the field and follow all related laws, familiarize themselves with wildlife in the area and behave accordingly. This likewise applies to hiking, camping and other outdoor activities that require responsible use of public resources.

As an employee of the Federation, all employees are expected to follow all state and federal hunting and fishing guidelines and practice ethical and fair chase practices while executing or assisting with program events or in your personal outings afield.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience with GAAP and Uniform Guidance?
• Do you have experience in nonprofit accounting?
• Do you have experience in Grant Accounting?

Education:

• Bachelor's (Required)

Experience:

• Accounting: 3 years (Preferred)

Work Location: In person