Human Resources Generalist

Psychiatric hospital in Orange County is looking to hire a full-time Human Resources Generalist

• Required: HR Experience in Benefits, Leave of Absence, and HR Database
• Day Shift
• Monday through Friday, 8:30am to 5:00pm

Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for CHCM/CSU roles, including but not limited to shift differential and other special pay practices, etc.

The posted compensation for the position is a reasonable estimate that extends from the lowest to the highest pay at CHCM/CSU in good faith believes it might pay for this particular job, based on the circumstances at the time of posting.

**** After applying through Indeed, please visit our website at chcm.us to download our application. Send your completed application and resume to our HR email address. Thank you ****

Listed below is the job description:

STATEMENT OF PURPOSE

Under minimal supervision, performs administrative and general offices duties involved in records processing, computer input and maintenance, benefits processing, employee activities, recruitment, producing and distributing reports. Runs the day to day operations of the Human Resources department. Manages the Human Resources department during the Director’s absence making sound decisions as necessary.

The Human Resources Generalist originates and leads HR practices and objectives that will provide an employee-oriented, high-performance culturethat emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

The Human Resources Generalist coordinates implementation of services, policies, and programs through Human Resources staff; reports to the Human Resources Director, and assists and advises department managers about Human Resources issues.

QUALIFICATIONS

· Minimum of a Bachelor's degree or equivalent in Human Resources, Business, or Organization Development or equivalent preferred. Master’s degree preferred.

· Three to five plus years of progressive experience in Human Resources positions.

· Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations, preferred.

· Effective oral and written communication skills. Effective interpersonal and coaching skills. Effective organizational skills.

Ability to practice high level of confidentiality.

· Preferred experience in the administration of benefits and compensation programs and other Human Resources programs.

· Specialized computer skills in a Microsoft Windows environment preferred including Excel and demonstrated skills in database management and record keeping.

PHYSICAL DEMANDS

Frequent sitting for long periods of time. Occasional walking, standing, bending and reaching. Occasional lifting up to 10 pounds.

Occasional pulling and pushing up to 20 pounds. Corrected vision and hearing to a normal range. Finger dexterity.

Occasional exposure to stressful situations.

________________________________________________________________________________________________________

WORKING CONDITIONS

Office environment. Occasional exposure to noise, cold, and heat. Occasional stressful situations to manage.

________________________________________________________________________________________________________

MAJOR TASKS, DUTIES AND RESPONSIBILITIES

(All duties listed below are essential to the job.)

General Staff Accountabilities

· Employee’s conduct conforms to the Mission, Vision, Values, and Code of Conduct of College Hospital.

· Values individual differences and demonstrates sensitivity to the cultural needs of others.

· Respects the rights, privacy and property of others, and maintains strict confidentiality.

· Effectively protects all health information from unauthorized access per HIPAA regulations and all applicable local and state laws.

· Maintains required certification/license in a timely fashion when applicable.

· Exhibits good attendance and punctuality.

· Provides appropriate notice prior to vacation/time off, and notifies supervisor a minimum of two hours prior to shift when unable to come to work.

· Observes allotted break and meal periods as prescribed by Hospital Policy and follows time card procedures.

· Attends to personal affairs to avoid any interference with productivity.

· Adheres to the Dress Code.

· Demonstrates an understanding of their personal role in the case of a fire/disaster, and participates in Performance Improvement activities.

· Functions with an awareness of patient safety issues and applies basic principles of safety as identified within the facility.

· Follows the occurrence reporting policy and procedure in reporting any potential safety issues.

Job Specific Duties

· Effectively runs the day to day operation of the Human Resources department ensuring department paper flow is operating efficiently by maintaining the HRIS database and produce high quality documents and reports.

· Assists with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.

· Participates in developing department goals, objectives, and systems.

· Assists to establish departmental measurements that support the accomplishment of the company's strategic goals via performance improvement quality measures.

· Handles multiple tasks timely and accurately while receiving incoming telephone calls and answering inquiries.

· Initiates all needed tracking documentation for all employees to prepare for accreditation and licensing surveys. Maintains employee-related databases. Prepares and analyzes reports that are necessary to carry out the functions of the department and company.

Prepares periodic reports for management, as necessary or requested.

· Fully utilizes Human Resources software to the company's advantage.

· Performs primary source verification on all renewals prior to expiration date.

· Assists with the establishment of employee training that addresses the company's training needs including training needs assessment, new employee orientation or onboarding, annual reorientation and other training needs for employees.

· Provides necessary education and materials to managers and employees including manuals, employee handbooks, and standardized reports.

· Maintains employee training records accurately.

· Assists with the development of Human Resources policies for the company with regard to employee relations.

· Assists the Director of Human Resources to communicate Human Resources policies, procedures, programs, and laws.

· Assists the Director of Human Resources communicate employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.

· Participates in the conduct of investigations when employee complaints or concerns are brought forth.

· Advises managers and supervisors about the steps in the progressive discipline system of the company.

· Assists with the implementation of company safety and health programs and assists the Human Resources Assistant track and posts OSHA-required data and reports.

· Assists with the monitoring of the company wage and salary structure and the variable pay systems within the company.

· Provides payroll processing backup support. Partners with accounting and payroll to maintain the payroll database.

· Participates in surveys (compensation, turnover/vacancy and benefits, etc.) annually in a timely manner.

· Provides day-to-day benefits administration services. Assist employees with any claim issues.

· Effectively interacts with insurance providers, accurately reconciles monthly insurance bills and ensures all are paid in a timely manner.

· Helps employees request and interacts with TPA to ensure 401(k) loans and distributions are processed accurately and timely.

· Assist in developing and scheduling benefits orientations and other benefits training for employees.

· Assist the Human Resources Assistant administers worker's compensation claims.

· Complies with all existing governmental and labor legal and government reporting requirements including any related to the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA), and so forth.

Maintains minimal company exposure to lawsuits.

· Protects the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations.

· Assists the Director of Human Resources in effectively preparing annual AQMD Transportation Plan and helps with budget for plan and transportation related items

· Assists with employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, one-on-one meetings, and Intranet use.

· Helps ​to monitor the organization's culture so that it supports the attainment of the company's goals and promotes employee satisfaction.

· Assists with the company-wide committees including the wellness, training, environmental health and safety, activity, and culture and other committees.

· Effectively handles EOM and EOY procedures in a timely manner.

· Manages all leaves of absence, ensures all requirements are met, letters and information is sent timely and accurate records are kept for return to work. Effectively works with Payroll to ensure that employees on various leaves of absence are paid appropriately and PTO/SSL is also paid correctly over the leave of absence period.

· Answers employee’s questions with outstanding customer service and reports back to them timely anything that relates appropriately to their question.

· The Human Resources Generalist assumes other responsibilities as assigned by the Human Resources Director.

· Effectively performs additional duties and responsibilities as position requires.

Customer Service

· Exhibits behavior that is courteous, compassionate, polite, friendly, and respectful towards patients, visitors, physicians, and co-workers and extends self to make patients, visitors, clinical staff, and peers feel welcome and respected.

Reports to

Chief People Officer

Pay: $34.46 - $48.22 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Experience:

• Benefits, Leave of Absence, and HR Database: 3 years (Preferred)

Work Location: In person