Fiscal/Operations Manager (State Program Manager)

The Connecticut State Library (CSL) is currently accepting applications for a Fiscal/Operations Manager (State Program Manager) in Hartford.

WHAT WE CAN OFFER YOU

• Visit our State Employee Benefits Overview page!
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

POSITION HIGHLIGHTS

• Hybrid.
• Monday - Friday.
• Location: Hartford.
• Full Time, 40 hours per week.
• First Shift, 8:00 AM to 4:30 PM.
• Occasional travel required to State Library facilities in Hartford and Middlesex counties.

THE ROLE

The State Library is seeking a Fiscal/Operations Manager to oversee the day-to-day financial and operational activities of the State Library. This exciting opportunity will allow the detail-oriented incumbent to craft and implement fiscal policy, maintain multiple facilities, and support the agency’s unique role in state government and service to Connecticut’s citizens.

Excellent written, verbal, and interpersonal communication skills, along with sound judgment, discretion, and professionalism in handling sensitive issues, are paramount. Serving as a senior advisor to the State Librarian, the Fiscal/Operations Manager will:

• Advise the agency head on fiscal and administrative matters and implement short- and long-term initiatives to strengthen and sustain agency operations;
• Oversee fiscal management functions, including budget preparation and management, as well as financial reporting and analysis for state and federal funds;
• Serve as the agency’s fiscal officer, independently performing professional-level duties including purchasing, accounting, and grant administration, while acting as liaison to Department of Administrative Services fiscal and payroll staff;
• Manage multiple agency facilities, including inspections, preventative maintenance, emergency response, and capital improvement projects, to preserve and protect the state’s unique historical objects and documents;
• Liaise with agency staff, other agencies and branches of government, local officials, vendors, and members of the public;
• Supervise support services staff responsible for stores, inventory, and mailroom functions.

ABOUT US

CSL is an independent Executive Branch agency founded in 1854, and is home to the State Archives, Office of the Public Records Administrator, Museum of Connecticut History, the Division of Library Development and the Connecticut Library for Accessible Books, and three reference departments (history and genealogy; law and legislation; and government information).

Through these units, CSL provides a variety of archival, public records, museum, library, information, and administrative services to the employees and officials of all three branches of State government as well as citizens of Connecticut, students, libraries, researchers, and town governments.

Watch the video below to see what it's like to be a State of CT employee!

Selection Plan

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FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Artificial Intelligence (AI) Policy: Refer to General Letter No. 195 - Candidate Use of Artificial Intelligence in the Vacancy Filling Process.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Some email providers may experience delays or issues delivering messages. To avoid missing important updates— such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information”.
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay Connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
• This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.

QUESTIONS?

WE’RE HERE TO HELP

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brittney Woodley at [email protected].

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

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In a state agency this class is accountable for planning, organizing and directing an agency program and/or project or directing the development and administration of programs within a division.

SUPERVISION RECEIVED

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Receives administrative direction from an administrative official of higher grade.

SUPERVISION EXERCISED

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Directs staff as assigned.

EXAMPLES OF DUTIES

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• Directs staff and/or operations of an agency program and/or project or division;
• Coordinates, plans and manages program and/or project activities;
• Formulates goals and objectives;
• Develops or assists in development of related policy;
• Interprets and administers pertinent laws;
• Provides input or evaluates staff;
• Prepares or assists in preparation of budget;
• Maintains contact with individuals within and outside of agency who might impact on program and/or project activities;
• Serves on committees and/or task forces as required;
• Speaks before professional and lay groups on subjects related to the agency mission;
• Leads the recruitment and hiring of staff, including outreach, interview and selection;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

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• Considerable knowledge of

+ and ability to apply management principles and practices;

+ relevant state and federal laws, statutes and regulations;

+ project management;

+ principles and practices of business and public administration with emphasis on effective organization, administration and management

• Considerable

+ interpersonal skills;

+ oral and written communication skills;

• Considerable ability to analyze organizational problems and determine effective solutions.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

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Nine (9) years of professional experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

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One (1) year of the General Experience must have been in the specific area of assignment.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

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• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in business administration, public administration or a closely related field may be substituted for one (1) additional year of the General Experience.
• Department of Labor: Two (2) years of experience as an Apprenticeship and Training Program Manager may be substituted for the General and Special Experience.

PREFERRED QUALIFICATIONS

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• Experience advising agency head or organizational leadership regarding fiscal and administrative matters.
• Experience with all phases of the budget process including creation and tracking of expenditures, budget development, financial reporting, and fiscal analysis.
• Experience with the administration of complex agreements or contracts.
• Experience managing the operation and maintenance of a large organization or facility consisting of multiple sites and buildings.
• Experience developing, implementing, and evaluating fiscal or administrative policies, procedures, and operational improvements.
• Experience acting as liaison with other operating units, agencies or other officials, and the public.
• Experience supervising staff.