Staff Accountant (PART-TIME)

Job Summary

The Staff Accountant is responsible for supporting the financial operations of the Clinic by maintaining accurate financial records, managing accounts payable and receivable, reconciling accounts, and assisting with financial reporting and budgeting activities.

This position ensures the accuracy and integrity of financial transactions while maintaining compliance with Generally Accepted Accounting Principles (GAAP) and applicable nonprofit accounting standards.

Working collaboratively with Clinic leadership, the Staff Accountant supports sound financial management, operational efficiency, and responsible stewardship of the Clinic’s financial resources in furtherance of its mission to serve the community.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Record daily transactions and journal entries in accounting software such as QuickBooks or NetSuite
• Process invoices and ensure accurate billing and payment records
• Reconcile bank statements, credit card accounts and expense reports
• Organize and maintain financial documents for audits and reviews
• Track employee timesheets and prepare to enter data into payroll system such as Paychex Flex
• Communicate with vendors and internal teams to resolve billing or payment discrepancies
• Assist in preparing balance sheets, income statements and budget summaries
• Support month-end and year-end closing procedures
• Monitor budgets and track departmental expenses
• Maintain detailed records of all transactions with precision and confidentiality
• Complete additional duties, as necessary.

Education/Experience

• High school diploma or equivalent and associate’s degree in finance, accounting, or related field required; bachelor's degree from an accredited four-year college or university preferred.
• A minimum of three (3) years of Accounting experience is required.
• Fund accounting experience with federal grants is preferred.

Technology Proficiency

Working knowledge of Microsoft Office suite required. Proficiency in accounting software including QuickBooks, and other financial tools is required. Knowledge of governmental accounting standards is preferred.

Communication Skills

• Demonstrate excellent verbal and written communication skills, with the ability to communicate clearly, professionally, and effectively with patients, employees, providers, volunteers, organizational leadership, and members of the public.
• Ability to read, understand, interpret, and communicate policies, procedures, correspondence, reports, and other business and healthcare-related information.
• Ability to prepare clear, accurate, and professional written communications, including emails, notices, reports, instructions, and other clinic correspondence.
• Ability to effectively communicate sensitive, confidential, or complex information while exercising professionalism, discretion, and sound judgment.
• Ability to adapt communication style and approach based on the audience and situation, including interactions with individuals from varying educational, professional, and socioeconomic backgrounds.

Work Environment

This position primarily operates in a professional office environment. The position routinely uses standard office and healthcare equipment, including computers, telephones, printers, and other electronic systems. This position may interact with organizational leadership, staff, vendors, and external accounting professionals.

This role may involve occasional exposure to individuals with communicable illnesses and other conditions commonly encountered in an outpatient healthcare setting. Employees are expected to follow all applicable safety, infection prevention, confidentiality, and workplace policies and procedures.

Pay: From $25.00 per hour

Application Question(s):

• Do you have experience with Fund Accounting with Federal Grants?

Education:

• Associate (Required)

Experience:

• Accounting: 3 years (Required)

Work Location: In person