Contract-SharePoint Online Migration Business Analyst

Position: Contract-SharePoint Online Migration Business Analyst

Client: Global investment firm

Engagement Type: Contract

Location: [Remote / Hybrid]

Schedule & Duration: [Full-time, 40 hrs/week] | [Initial 6-month term, with potential extensions up

to 2 years]

This role supports an enterprise-wide consolidation of content into SharePoint Online. You will join a 20-person migration program as a business analyst embedded with the firm's business units, owning discovery, requirements, and information architecture decisions from initial intake through business sign-off.

Using a structured requirements workbook, you will establish where each business unit's content lives today, across Box, on-premises file shares, and legacy repositories, and define how that content should be structured, secured, and governed in SharePoint Online. Your validated requirements become the build specification for the technical migration team.

This is a business analysis role, not an engineering role. Success depends on facilitation, structured

thinking, and clear, confident communication with stakeholders ranging from department heads to

enterprise technology leads.

Key Responsibilities

• Discovery & Source Inventory: Partner with business units and their enterprise technology leads

to inventory and validate top-level content sources, including volume, ownership, activity, and

business criticality.

• Requirements Elicitation: Lead workbook-driven working sessions to document content types,

columns and metadata, versioning needs, workflows and automation, and integrations that must

be preserved or redesigned.

• Governance & Compliance: Capture retention, sensitivity labeling, and data loss prevention

requirements aligned to Microsoft Purview, and flag regulated or confidential content for

appropriate handling with compliance stakeholders.

• Access & Permissions Analysis: Review existing folder structures and access models, identify top

document contributors and cross-functional consumers, and translate legacy permissions into a

least-privilege SharePoint Online model built on Microsoft 365 and SharePoint groups.

• Information Architecture & Site Design: Guide business units through the firm's standard site

templates; recommend hub association, site and library structure, navigation, and metadata-versus-folder strategy; and confirm accountable site owners before go-live.

• Validation, Reporting & Sign-Off: Produce clear current-state and future-state findings, reconcile

gaps with the program team, and secure formal business sign-off before migration.

• Business–Technical Liaison: Serve as the primary point of contact between business units and the

technical migration team through cutover, coordinating schedules, user communications, post-migration validation, and issue resolution. Required Qualifications

• 3+ years of business analysis experience, including at least one end-to-end SharePoint or Microsoft 365 content migration, whether as the analyst, consultant, or a member of the migration team.
• Solid working knowledge of SharePoint Online information architecture: hub, team, and

communication sites; document libraries; content types and site columns; and permission

inheritance.

• Understanding of Microsoft 365 governance and compliance, including sensitivity labels, retention

policies, and Microsoft Purview.

• Proven ability to facilitate requirements workshops and translate business needs into clear,

structured, testable requirements.

• Exceptional written and verbal communication skills, with the confidence to manage expectations

and drive decisions with senior stakeholders.

• Strong analytical and problem-solving skills; highly organized and able to support multiple business units concurrently against program deadlines.
• Advanced Excel skills for content inventories, requirements tracking, and status reporting

Preferred Qualifications

• Experience with enterprise migration platforms such as DryvIQ or ShareGate, including

interpreting pre-migration scans and permission reports.

• Experience migrating content from Box or on-premises file shares, including identifying

redundant, obsolete, and trivial (ROT) content.

• Experience in financial services or another regulated industry
• Familiarity with Power Automate, Teams-connected sites, and SharePoint Advanced Management
• Relevant certifications, such as:

– Microsoft 365 Certified: Administrator Expert (MS-102), or its successor, Microsoft 365 and AI Services Administrator Associate (AB-650)

– Microsoft Certified: Information Security Administrator Associate (SC-401)

– IIBA Certification of Capability in Business Analysis (CCBA) or Certified Business Analysis

Professional (CBAP)