Finance/Human Resources Director

Position Summary

The Finance / Human Resources Director provides strategic leadership and operational oversight for the financial management and human resources functions of the Sanford-Springvale YMCA.

This position ensures the organization’s financial integrity, regulatory compliance, effective internal controls, and responsible stewardship of resources while supporting a mission-driven, inclusive, and high-performing workplace within a values based, compassionate leadership culture.

As a key member of the senior leadership team, the Director works closely with the CEO, Board of Directors, Finance Committee, department leaders, employees, and external professional partners to advance the YMCA’s strategic priorities and long-term financial sustainability.

The position oversees budgeting, financial reporting, cash management, payroll, accounts payable and receivable, audit coordination, employee benefits, compensation administration, recruitment, employee relations, and HR compliance.

The Director also supports organizational planning, risk management, policy development, and continuous improvement to ensure that the YMCA’s financial and human resources practices align with its mission, values, and business objectives.

Essential Responsibilities

1. Financial Management and Oversight

· Provide leadership and oversight of all daily financial operations, ensuring accurate, timely, and reliable financial records.

· Develop, coordinate, and monitor the annual operating budget in collaboration with the CEO and department directors.

· Prepare monthly financial statements, management reports, budget-to-actual analyses, cash flow projections, and financial forecasts for leadership and Board review.

· Monitor revenue, expenses, cash flow, and financial performance; identify emerging trends, risks, and opportunities for improvement.

· Oversee accounts payable, accounts receivable, billing, deposits, reconciliations, and general ledger activities.

· Maintain effective internal controls, appropriate segregation of duties, and financial procedures that protect the YMCA’s assets.

· Oversee banking relationships, cash management, investment reporting, and financial documentation in accordance with Board-approved policies.

· Monitor restricted funds, grants, scholarship-related financial activity, and other designated resources to ensure appropriate use and reporting.

· Support long-term financial planning, capital planning, and the development of strategies that strengthen the YMCA’s financial sustainability.

· Review and improve financial systems, processes, and procedures to promote accuracy, efficiency, and accountability.

2. Accounting, Audit, and Regulatory Compliance

· Coordinate the annual independent financial audit, including preparation of supporting schedules, documentation, and responses to auditor requests.

· Serve as the primary staff liaison to the external accounting firm and assist the Executive Committee and Board in reviewing audit findings and recommendations.

· Coordinate preparation and review of the annual IRS Form 990 and related financial filings with appropriate professional support.

· Ensure compliance with applicable federal, state, and local financial reporting, employment, payroll, and tax requirements.

· Maintain accurate financial records, supporting documentation, and organized systems for record retention.

· Monitor compliance with grant agreements, donor restrictions, contractual obligations, and other financial requirements.

· Implement and monitor corrective actions related to audit recommendations, internal control concerns, and compliance findings.

· Maintain appropriate confidentiality and security of financial, employee, donor, and organizational information.

3. Human Resources Management

· Provide leadership and oversight of the YMCA’s human resources policies, practices, and procedures.

· Coordinate recruitment, hiring, onboarding, employee documentation, background checks, and required registry checks in collaboration with department leaders.

· Advise supervisors and managers on employee relations, performance management, corrective action, documentation, and workplace concerns.

· Oversee compensation administration, salary and wage records, employee classification, and periodic review of compensation practices.

· Administer employee benefits, including health insurance, dental coverage, retirement plan participation, supplemental insurance, paid time off, and applicable leave programs.

· Oversee payroll processing and ensure accurate employee records, wage calculations, deductions, tax reporting, and timely payment.

· Maintain personnel files and ensure appropriate handling of confidential employee information.

· Monitor compliance with applicable employment laws and regulations, including wage and hour requirements, leave programs, workplace safety requirements, and required employment notices.

· Support employee training, professional development, performance reviews, staff recognition, and employee retention initiatives.

· Assist leadership in workforce planning, succession planning, organizational development, and the development of a positive employee culture.

· Help ensure consistent application of policies while promoting fairness, accountability, dignity, and respect throughout the organization.

4. Payroll, Benefits, and Employee Administration

· Establish and maintain reliable payroll and benefits administration procedures.

· Reconcile payroll-related accounts and coordinate required payroll tax filings, benefit deductions, employer contributions, and related reporting.

· Manage employee benefit renewals, enrollment periods, eligibility changes, and communications regarding benefit options.

· Coordinate administration of Maine Paid Family and Medical Leave and other applicable state and federal leave requirements.

· Monitor paid time off accruals and usage, ensuring accurate records and consistent application of the YMCA’s policies.

· Work with benefit providers, insurance representatives, retirement plan administrators, and payroll service providers to resolve issues and maintain effective service.

· Evaluate benefit costs and recommend sustainable, competitive options that support employee well-being and the YMCA’s financial capacity.

5. Board, Committee, and Leadership Support

· Provide financial information, analysis, and recommendations to the CEO, Board of Directors, Executive Committee, and other authorized committees.

· Prepare financial reports and supporting materials for Board and committee meetings.

· Assist with the development, review, and implementation of financial policies, investment policies, purchasing procedures, and internal controls.

· Support the Board’s fiduciary responsibilities by providing clear, accurate, and understandable financial information.

· Collaborate with the Finance Committee on annual budget development, financial forecasting, audit review, investment oversight, and financial risk management.

· Assist in evaluating financial implications of new programs, staffing decisions, facility improvements, and strategic initiatives.

· Maintain appropriate documentation of financial decisions, approvals, and delegated authority.

6. Risk Management and Organizational Operations

· Identify and communicate financial, employment, operational, and compliance risks to the CEO.

· Coordinate with insurance providers, brokers, auditors, legal counsel, and other professional advisors as appropriate.

· Support the administration of organizational insurance coverage, claims documentation, and risk mitigation practices.

· Ensure financial and personnel procedures are documented, maintained, and reviewed periodically.

· Support the development of emergency procedures and business continuity plans related to financial records, payroll, employee information, and essential business operations.

· Identify opportunities to improve administrative systems, technology, workflow, and resource utilization.

· Promote responsible stewardship of the YMCA’s facilities, equipment, funds, and other organizational assets.

Qualifications

Education and Experience

· Bachelor’s degree in accounting, finance, business administration, human resources, or a related field preferred.

· A combination of relevant education and progressively responsible experience may be considered in place of a degree.

· Minimum of five years of relevant experience in accounting, financial management, human resources, or business operations, preferably with supervisory or leadership responsibilities.

· Experience with budgeting, financial statements, payroll, employee benefits, and regulatory compliance.

· Experience coordinating an independent audit and working with external accounting professionals.

· Nonprofit, charitable organization, or YMCA experience preferred.

· Familiarity with nonprofit accounting, restricted funds, grant reporting, and Form 990 requirements is desirable.

· Experience administering employee benefits and interpreting employment policies and regulations preferred.

Knowledge, Skills, and Abilities

· Strong knowledge of accounting principles, budgeting, financial reporting, and internal controls.

· Ability to analyze financial information and communicate results clearly to individuals without a financial background.

· Working knowledge of human resources administration, payroll, employee benefits, and employment compliance.

· Strong organizational skills and attention to detail, with the ability to manage competing priorities and deadlines.

· Proficiency with accounting software, payroll systems, spreadsheets, and standard business applications.

· Ability to develop, document, and improve financial and administrative procedures.

· Strong interpersonal, communication, problem-solving, and decision-making skills.

· Ability to handle confidential information with discretion, integrity, and sound judgment.

· Ability to work collaboratively with the CEO, Board members, employees, volunteers, and external partners.

· Commitment to ethical conduct, accountability, equity, inclusion, and the mission of the YMCA.

Leadership Competencies

The successful candidate will demonstrate:

· Strategic Thinking: Connects financial and HR decisions to organizational priorities and long-term sustainability.

· Financial Stewardship: Protects organizational resources through sound planning, accurate reporting, and responsible decision-making.

· Collaborative Leadership: Builds effective working relationships across departments and supports organizational goals.

· Accountability: Establishes clear procedures, meets deadlines, and follows through on commitments.

· Confidentiality and Integrity: Handles sensitive financial and employee matters professionally and ethically.

· Continuous Improvement: Identifies opportunities to improve systems, strengthen internal controls, and increase operational efficiency.

· Mission Alignment: Understands that sound financial management and effective HR practices enable the YMCA to serve individuals and families throughout the community.

Working Relationships

The Finance / Human Resources Director works closely with:

· CEO

· Board of Directors and Executive Committee

· Department directors and supervisors

· Employees and prospective employees

· External auditors and accounting professionals

· Banking and investment representatives

· Payroll, insurance, retirement, and employee benefit providers

· Government agencies, grant administrators, and other professional partners

Work Environment and Physical Requirements

This position primarily operates in a professional office environment within the YMCA. The role requires extended periods of computer use, attention to detailed financial and personnel records, and regular interaction with staff and leadership.

Occasional movement throughout YMCA facilities and attendance at meetings outside normal business hours may be required. Reasonable accommodations will be made for qualified individuals with disabilities in accordance with applicable law.

Performance Expectations

Performance will be evaluated based on the individual's ability to:

· Produce accurate and timely financial reports and reconciliations.

· Coordinate successful completion of the annual audit and required financial filings.

· Develop and monitor budgets that support financial stability and organizational priorities.

· Maintain effective internal controls and compliance procedures.

· Ensure accurate and timely payroll and benefits administration.

· Maintain compliant, organized, and confidential personnel records.

· Provide responsive and effective HR support to supervisors and employees.

· Identify financial and operational risks and recommend practical solutions.

· Improve the efficiency and effectiveness of financial and administrative systems.

· Demonstrate collaborative leadership and commitment to the YMCA’s mission.

Acknowledgment

This job description is intended to describe the general nature and level of work performed in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities may be adjusted as organizational needs evolve.

To be considered please submit a cover letter with your resume.

The Sanford-Springvale YMCA is an equal opportunity employer

Pay: $70,000.00 - $83,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person