IT Project Manager

Position Details --------------------

Position Information Recruitment/Posting Title IT Project Manager

Job Category

Staff & Executive - Information Technology

Department Scheduling Office - Newark

Overview

Posting Summary

Rutgers University–Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, a city of promise, is seeking an IT Project Manager.

Reporting to the Associate Director of Innovation & Technology Strategy within Technology & Learning Spaces (TLS), the IT Project Manager plans, coordinates, and tracks information technology project initiatives and leads technical solution implementations for the Rutgers–Newark campus.

This is a hands-on role with campus-wide reach and room to grow. The IT Project Manager owns projects end to end, partners directly with the schools and administrative units that depend on them, and helps shape how Rutgers–Newark evaluates and adopts emerging technology, including artificial intelligence (AI) and automation capabilities.

The position responsibilities include and are not limited to the following:

• Ensures cohesiveness between Rutgers–Newark Technology and Learning Spaces (TLS), Rutgers–Newark IT (RUN-IT), and other Rutgers–Newark campus stakeholders in technical solution design, technical implementation, and overall project delivery for infrastructure, system, and application initiatives across the campus.
• Serves as primary client liaison and provides the “bridge” between client needs and the technical solutions that support those needs.
• Plans and delivers projects that introduce AI-enabled and automation capabilities into campus systems and services — including requirements definition, vendor and platform evaluation, pilot design, and adoption support — in alignment with university data governance, accessibility, security, and responsible-use standards.
• Responsible for financial/budget management of assigned projects.
• Applies best practices in project management and technical implementation in order to deliver value-added solutions in a cost-effective manner.
• Applies university-approved AI tools within the project management practice to improve the speed and quality of documentation, status reporting, and risk identification.

FLSA Nonexempt

Grade 05

Salary Details

Minimum Salary 81778.000

Mid Range Salary 103450.000

Maximum Salary 125121.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure.

We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours 37.5

Standard Hours 37.50

Daily Work Shift Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

Union Description Admin Assembly (MPSC)

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree in information technology, computer science, business administration, or a related field, or an equivalent combination of education and experience.
• A minimum of three (3) years of experience managing information technology projects through the full project lifecycle.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated experience coordinating technical implementation work with technical staff, vendors, or consultants.
• Demonstrated ability to develop and maintain project plans, schedules, budgets, and status reporting.
• Working familiarity with artificial intelligence tools and their practical application to project delivery or IT service improvement, including awareness of the data privacy, accessibility, and security considerations they raise.
• Willingness and curiosity to evaluate unfamiliar technology, run structured pilots, and help colleagues adopt new tools.
• Strong written and verbal communication skills, including the ability to explain technical concepts to non-technical audiences.
• Demonstrated ability to manage multiple concurrent projects and competing priorities.

Preferred Qualifications

• Five (5) or more years of IT project management experience.
• Project Management Professional (PMP) certification, Certified Associate in Project Management (CAPM), an Agile/Scrum certification, or completion of a recognized project management curriculum.
• Lean Six Sigma training or certification.
• Experience working in higher education, the public sector, or a similarly complex organization.
• Experience delivering projects that implement AI-enabled or automation capabilities (e.g., virtual agents, AI features within enterprise platforms, workflow automation).
• Experience running technology pilots or proofs of concept and translating the results into adoption or implementation recommendations.
• Experience building training materials or leading enablement sessions for non-technical users.
• Experience with enterprise IT service management and project/portfolio management platforms (e.g., ServiceNow, Wrike).
• Experience with data visualization or reporting tools (e.g., Tableau).

Equipment Utilized

• Microsoft 365 (Word, Excel, PowerPoint, Visio, Teams)
• Microsoft 365 Copilot and other university-approved AI assistants
• Wrike
• ServiceNow
• Zoom
• Slack
• Qualtrics
• Tableau

Physical Demands and Work Environment

• Climbing stairs and walking up to several blocks for campus meetings; commuting to off-campus locations (e.g., other Rutgers campuses) as needed.
• A valid driver’s license is required.

Special Conditions

Posting Details

Posting Number 26ST2077

Posting Open Date 10/30/2026

Special Instructions to Applicants

Regional Campus Rutgers University-Newark

Home Location Campus Rutgers University-Newark

City Newark

State NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply.

Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity

Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law.

As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

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Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?
• High School Diploma/GED
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Ph.D.
• Do you have a minimum of three (3) years of experience managing information technology projects through the full project lifecycle?
• Yes
• No
• Have you been in your current position for 6 months?
• Yes
• No

Applicant Documents

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Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents