Staff Accountant / AR & Revenue Specialist

Staff Accountant / AR & Revenue Specialist

Position Summary

We are seeking a detail-oriented and proactive Staff Accountant / AR & Revenue Specialist to support the day-to-day accounting operations of the company. This role is responsible for cash management, accounts receivable, customer collections, invoicing, project billing, revenue recognition, month-end close processes, and general accounting activities.

The ideal candidate will have strong accounting knowledge, excellent analytical skills, and the ability to work independently in a fast-paced environment.

Essential Duties and Responsibilities

Revenue Accounting & Project Billing

• Prepare and manage project-based billings in accordance with customer contracts.
• Review contracts for billing terms and revenue recognition requirements.
• Record sales transactions and related accounts receivable entries.
• Maintain deferred revenue schedules and prepare monthly reconciliation entries.
• Assist with revenue recognition in accordance with company policies and accounting standards.
• Analyze project profitability and billing status.

Accounts Receivable & Collections

• Manage the accounts receivable aging and collections process.
• Follow up with customers regarding overdue invoices and payment issues.
• Resolve billing disputes and collaborate with internal teams to ensure timely collections.
• Monitor customer credit limits and payment trends.
• Prepare AR aging reports and provide collection updates to management.
• Record customer payments and apply cash receipts to customer accounts.

Cash Management & Treasury

• Monitor and manage daily cash balances and banking activities.
• Reconcile bank accounts and investigate discrepancies.
• Initiate and monitor electronic payments, wire transfers, and ACH transactions.
• Set up credit card accounts for company employees and assist them with cc issues.
• Monitor corporate credit card account balances and activities.
• Maintain positive banking relationships and support treasury-related activities.

Month-End & Financial Close

• Perform month-end and year-end closing activities.
• Prepare and post journal entries.
• Reconcile balance sheet accounts.
• Analyze general ledger accounts and investigate variances.
• Prepare supporting schedules and account reconciliations.
• Assist in the preparation of monthly financial statements and management reports.

Staff Accountant Responsibilities

• Maintain the general ledger and ensure accurate accounting records.
• Assist with budgeting and forecasting activities.
• Support annual audits and tax filings.
• Prepare sales tax and other compliance-related reports.
• Develop and improve accounting processes and internal controls.
• Assist with special projects and financial analysis as needed.
• Ensure compliance with company policies and accounting standards.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 3-7+ years of accounting, accounts receivable, or revenue accounting experience.
• Strong understanding of GAAP and revenue recognition principles.
• Experience with project billing, deferred revenue, asset deposits, Fixed Assets, Prepaid expenses and month-end close.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, and formulas.
• Experience with ERP/accounting systems.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication skills and ability to work with customers and internal departments.

Preferred Qualifications

• Experience in service, project-based, construction, engineering, software, or professional services environments.
• Experience managing collections and customer billing functions.

Key Success Metrics

• Timely and accurate month-end close.
• Reduction of past-due receivables.
• Improved cash collections and DSO.
• Accurate project billing and revenue recognition.
• Clean account reconciliations and audit support.
• Strong internal customer service and process efficiency.

Job Overview

As a Staff Accountant / AR & Revenue Specialist, you’ll support accurate revenue processing, accounts receivable, and financial reporting. You’ll maintain general ledger records, reconcile accounts, and help ensure transactions follow applicable accounting standards and controls.

This role suits someone who brings strong accounting and finance experience, careful attention to detail, and confidence working with financial software and spreadsheets.

Duties

• Process and review accounts receivable and revenue transactions; prepare journal entries using accrual accounting and double-entry bookkeeping principles.
• Perform bank, balance sheet, account, and general ledger reconciliations; investigate discrepancies involving debits and credits.
• Prepare financial statements and reports, interpret results, and support financial analysis, cash flow analysis, budgeting, and forecasting.
• Apply generally accepted accounting principles (GAAP), Sarbanes-Oxley (SOX) controls, and relevant financial compliance requirements.
• Your impact: Accurate reconciliations and reporting help colleagues make informed decisions and support reliable financial records.

Skills

• Essential: Accounting, financial accounting, corporate accounting, general ledger accounting, technical accounting, financial reporting, financial statement preparation, and regulatory compliance accounting.
• Essential: Microsoft Office, Microsoft Excel, spreadsheet skills, Excel data analysis, and the VLOOKUP function; experience with accounting or financial software.
• Preferred: QuickBooks, Quicken, PeopleSoft, public accounting, non-profit or governmental accounting, private equity, and Low-Income Housing Tax Credit (LIHTC) knowledge.
• Preferred: Securities law and wills, trusts, and estate law familiarity; mentoring experience.
• Bring financial acumen and knowledge of financial concepts, financial management, financial report writing, and financial compliance.

Pay: $75,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) 5% Match
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person