Payroll and Human Resources Assistant

The Payroll & Human Resources Assistant at Rocket Air provides essential administrative support across payroll and human resources operations. This role is responsible for maintaining accurate and confidential employee records, supporting timely and accurate payroll processing, coordinating key HR processes, and providing responsive administrative support to employees and managers in all company departments.

The Payroll & HR Assistant is organized, dependable, detail-oriented, and professional, with the ability to handle confidential information with discretion while effectively managing multiple priorities in a fast-paced environment. 5 Main Roles and Responsibilities

• Payroll Processing & Reconciliation
• HRIS Administration
• Recruiting & Onboarding Support
• Employee Programs, Badging & Company Assets
• Administrative & Departmental Support

Duties and Responsibilities

• Maintain accurate, organized, and confidential employee payroll and human resources records.
• Process and enter employee changes in HRIS including position changes and salary increases.
• Ensure timely and accurate entry and review of bi-weekly payroll data and employee payroll changes.
• Act as back-up for bi-weekly payroll processing.
• Assist with payroll reconciliation and reporting, and monthly benefits invoice reconciliation.
• Track and monitor employee performance reviews in coordination with department managers.
• Support recruiting activities including candidate communications, interview confirmations, and preparation of offer letters and pre-employment documentation processes.
• Act as back-up for new employee onboarding activities.
• Administer and track airport badging applications, renewals, and compliance requirements.
• Manage company equipment and property assignments including laptops, uniforms, keys, and other equipment.
• Manage Core Values Recognition and Aircraft Technician Referral Bonus Programs.
• Respond to unsolicited Flight Instructor resumes and maintain appropriate applicant records.
• Assist with audits and year-end payroll and human resources activities, including preparation of required documentation and reports.
• Support Finance department projects, reporting, and administrative functions as needed.

Support compliance with company policies and applicable federal, state, and local employment and payroll requirements.

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Qualifications

• High school diploma required.
• At least one year of previous administrative, human resources, or payroll experience required.
• Prior payroll and human resources software systems experience required, ADP Workforce Now preferred.
• Proficient in Microsoft Office Suite, including Word, Outlook, and Teams, with advanced proficiency in Microsoft Excel.
• Strong mathematical and data-entry skills with a high degree of payroll accuracy.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential employee information professionally and maintain strict confidentiality.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.

Experience working in aviation or airport environments is a plus.

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Physical Requirements

• Ability to sit at a desk and work at a computer for extended periods.
• Ability to stand and walk throughout the workplace periodically to interact with employees, managers, and other departments.
• Frequent use of a computer, keyboard, mouse, telephone, and other standard office equipment.
• Ability to reach for supplies, equipment, and materials located at or around the workstation.
• Ability to occasionally lift and carry office materials, packages, or supplies weighing up to approximately 20–25 pounds.
• Ability to occasionally bend, stoop, or reach to access supplies, equipment, or other materials.
• Ability to read and review computer screens, payroll records, personnel documents, spreadsheets, and other written materials for extended periods.
• Ability to communicate effectively in person, by telephone, and through virtual communication platforms.
• Ability to safely navigate varied work environments, including office, airport, hangar, and outdoor areas, when required by business needs.