Private Assets Operations Analyst

AVP, Private Assets Operations Analyst

Houston, Texas (On-site, 5 days in office; one remote day possible after one year)

Industry : Trust and Estate Administration / Financial Services

Salary Range : $70,000 to $105,000 base DOE, plus bonus, plus tracking stock

About the Role

Our client is a privately owned, independent trust company in Texas with over $10 billion in assets under management, serving high net worth individuals, multigenerational families, foundations, and family offices. This new role provides operational and administrative support for private assets held in client accounts, keeping investment records accurate, complete, and audit ready.

The position reports to the Director of Investments and is managed day to day by the Private Assets Specialist, freeing the Specialist to focus on investment evaluation. The investments team is tight-knit and collaborative, and the firm is known for a strong fiduciary reputation, long-tenured culture, and employee ownership incentives.

Key Responsibilities

• Perform operational processing for private and non-marketable assets in the GWES trust accounting system
• Maintain private investment records, including units, cost basis, market values, and ownership data
• Prepare draft subscription agreements, investor questionnaires, tax forms, and related documentation
• Prepare capital calls and distributions and track unfunded commitments
• Obtain and process periodic valuations and capital account statements, flagging stale or missing data
• Maintain K-1 records and reconcile ownership information to account records
• Run and review the position reconciliation and exceptions report, escalating discrepancies
• Assist with new asset onboarding and maintain a tickler system for capital calls, K-1s, and meeting dates
• Maintain due diligence files and contact and wiring documentation for managers and fund administrators
• Support compliance review against investment policy checklists, governing documents, and the Texas Trust Code

Qualifications

• 1 to 4 years of relevant operations experience in financial services
• Familiarity with private equity, private credit, real estate, investment partnerships, or closely held securities
• Hands-on experience supporting these asset classes, including capital calls, distributions, valuations, and K-1s, a plus
• BBA and/or MBA in business administration, accounting, finance, or a related field
• Proficiency in Microsoft Office, including Word, Excel, and Outlook
• Experience with trust accounting software such as GWES, SEI, FIS AddVantage, Innovest, or Infovisa a plus
• Exceptional attention to detail with strong problem-solving and organizational skills
• Discreet and reliable in handling highly confidential financial and personal information

What They Offer

• Join a respected, privately held wealth management firm with a strong reputation for client service and work with sophisticated high-net-worth and ultra-high-net-worth families
• Collaborative, team-oriented culture that invests in your development
• Competitive compensation with long-term incentive program including employee tracking stock grants that vest over five years and provide dividend participation during the vesting period
• Comprehensive benefits including medical, dental, and vision insurance, with the company covering a significant portion of employee coverage
• 401(k) plan with company contribution based on total cash compensation after one year of service
• Generous vacation policy based on title and tenure
• Free parking at the office location and access to the building fitness center, with optional training sessions during the work week
• Opportunity to work within an amazing team and join a highly respected organization known for its long-tenured team, collaborative culture, and commitment to professional development