Accounting Manager

Overview

We are seeking a dynamic and detail-oriented Accounting Manager to oversee aspects of financial management within our organization. This pivotal role involves ownership of payroll and client invoicing, the two most time-sensitive functions in our accounting operation. This is a hands-on role for someone with deep, direct experience running payroll cycles and managing a high-volume invoicing process.

The right candidate will also have room to grow into the broader accounting responsibilities below as they settle into the role.

Core Responsibilities (Required)

• Own the month-end and year-end close process, ensuring accurate and timely financial statements
• Prepare and deliver financial reporting and analysis to the President, Chief Business Officer, and VP of Operations
• Oversee accounts payable and accounts receivable functions, including client billing and collections
• Own all monthly, quarterly, and annual client invoicing
• Manage project-based revenue recognition specific to agency client engagements and retainers
• Serve as the primary payroll liaison, ensuring accurate and compliant payroll processing
• Handle filing and day-to-day bookkeeping
• Reconcile and audit company financial accounts on a monthly basis
• Review employee expense reports and route to Operations or the CEO for approval
• Handle benefits billing and coordination
• Maintain all monthly and annual paid subscriptions
• Work directly with the company's outside CPA and tax accountant
• Set up new states in QuickBooks as remote employees are hired in new locations
• Set up and onboard new employees in QuickBooks and Workforce
• Support external audits, tax preparation, and compliance requirements
• Maintain and strengthen internal controls, accounting policies, and procedures
• Identify opportunities to improve accounting workflows and reporting efficiency
• Represent the accounting function in client-facing conversations as needed

Qualifications

• Significant hands-on experience running payroll cycles (semi-monthly preferred), including multi-type payroll such as employee, freelance, and contractor payments
• Significant hands-on experience with high-volume client or customer invoicing and accounts receivable
• Proficiency in QuickBooks online required
• Bachelor's degree in Accounting, Finance, or a related field preferred, not required
• CPA not required
• Prior experience in a marketing, advertising, or professional services agency a plus
• Familiarity with HubSpot a plus
• Proficient in Microsoft 365 applications (Excel, Outlook, Teams, SharePoint)
• Comfortable using Zoom for regular team and leadership communication
• Strong organizational skills and comfort with recurring, date-driven deadlines
• High degree of integrity and discretion when handling sensitive financial and payroll information

Our benefits include:

• 401(k) with employer match
• Company pays up to 100% of Health Insurance Coverage
• Company pays 100% of Dental Coverage
• Company pays 100% of Vision Coverage
• Company pays 100% of Life Coverage
• Company pays parking/transit stipend for those who wish to work in-office
• 10 Paid Holidays per year
• Paid Vacation (PTO)
• 2 floating holidays off

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Ability to Commute:

• Dallas, TX 75201 (Required)

Work Location: In person