Human Resources Coordinator

JOB SUMMARY:

The Human Resources Coordinator provides administrative support for talent development, onboarding, training, performance management and employee engagement. This role works under the direction of the Human Resource Generalist to support employee development initiatives, maintain HR records, coordinate onboarding activities, and ensure a positive employee experience.

Guided by the company's HEART values of Honesty, Engagement, Accountability, Respectfulness, and Teamwork, this position helps support HR programs, onboarding, employee development, and organizational effectiveness. This position is located at 10543 Fisher Road Houston, TX 77041 and is onsite Monday-Friday.

Duties and Responsibilities

Talent Development & Training

Support

• Assist with employee and leadership development programs.
• Coordinate training sessions, materials, and schedules.
• Maintain training records and track completion requirements.
• Support employee development initiatives.
• Assist with development plans and performance review administration.

Recruitment & Onboarding

• Assist with the preparation of offer letters and onboarding communications.
• Coordinate background checks and pre-employment requirements.
• Support onboarding activities from offer acceptance through orientation.
• Complete I-9 verification and E-Verify processing.
• Support the Human Resource Generalist in coordinating onboarding activities and fostering a positive new hire experience.

HR Administration

• Maintain employee files and HR records.
• Create and update employee records in HRIS.
• Process personnel changes, transfers, and promotions.
• Audit HR data for accuracy and completeness.
• Generate reports and assist with HR projects and process improvements.

Employee Engagement & Culture

• Support employee engagement, recognition, and retention initiatives.
• Assist with employee events, surveys, and culture programs.
• Promote HEART values through HR programs and communications.

Compliance

• Maintain I-9 files and onboarding records.
• Track required employment and training documentation.
• Ensure compliance with company policies and employment requirements.
• Support HR audits and recordkeeping activities.
• Provide FMLA support and tracking assistance, including maintaining leave records and documentation.
• Run weekly attendance reports to identify employees who may be eligible for FMLA.
• Calculate employee hours worked to confirm FMLA eligibility requirements are met.

MINIMUM JOB REQUIREMENTS:

• High school diploma or equivalent.
• Three or more years of administrative support experience.
• Proficiency with Microsoft Office applications.
• Strong organizational, customer service, and communication skills.
• High attention to detail and ability to maintain confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.
• Human Resources experience preferred.
• Experience with HRIS systems preferred.

CONDITIONS OF EMPLOYMENT:

• Successful candidate must submit to a post-offer, pre-employment physical examination and medical-history check.

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Prolonged periods of sitting and working at a computer.
• Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Ability to communicate effectively in person, by phone, and through electronic communications.
• Occasionally required to stand, walk, bend, or reach while organizing files, training materials, or onboarding supplies.
• May occasionally lift and carry materials weighing up to 20 pounds, such as training materials, office supplies, or new hire welcome kits.

CORE COMPETENCIES:

• HR Administration & Record Accuracy:

Maintains complete, accurate, and timely employee records, HRIS data, personnel changes, and supporting documentation.

• Training & Development Coordination:

Organizes training schedules, materials, attendance, completion tracking, and development-plan support with consistent follow-through.

• Onboarding Excellence:

Coordinates pre-employment requirements, communications, orientation activities, I-9 verification, and E-Verify processing to deliver an organized and positive new-hire experience.

• Confidentiality & Professional Judgment:

Protects sensitive employee and company information and applies sound judgment when handling HR matters.

• Attention to Detail:

Reviews data and documents carefully, identifies discrepancies, and completes work accurately and thoroughly.

• Organization & Priority Management

: Manages multiple deadlines, tasks, records, and stakeholder needs effectively in a fast-paced environment.

• Communication & Customer Service:

Communicates clearly, professionally, and responsively with employees, candidates, leaders, and external partners.

• Compliance & Process Discipline:

Follows employment requirements, company policies, documentation standards, and audit-ready recordkeeping practices.

• Employee Engagement & Culture Support:

Contributes to recognition, retention, survey, event, and culture initiatives that strengthen the employee experience.

• Collaboration & Teamwork:

Builds productive working relationships and partners across functions to support HR programs and organizational goals.

• Accountability & Initiative:

Takes ownership of assigned work, anticipates needs, communicates progress, and follows tasks through to completion.

• Adaptability & Continuous Improvement:

Adjusts to changing priorities, learns new systems and processes, and identifies practical opportunities to improve HR service delivery.

• HEART Values:

Demonstrates Honesty, Engagement, Accountability, Respectfulness, and Teamwork in daily decisions, interactions, and service.