Accounting Associate

Position Summary

The Accounting Associate provides general support to the Accounting Department and assists with the accurate and timely completion of Accounts Receivable, Accounts Payable, Collections, Payroll, and general accounting activities. The position requires attention to detail, organization, confidentiality, and consistent follow-through.

Essential Duties and Responsibilities

Accounts Receivable and Collections

· Post and apply customer payments accurately and timely.

· Research payment discrepancies, unapplied payments, short payments, and customer account questions.

· Review accounts receivable aging reports and identify past-due balances requiring follow-up.

· Contact customers by phone and email regarding outstanding balances and payment status.

· Document collection activity, customer correspondence, commitments, and payment arrangements.

· Assist with customer account reconciliations and the resolution of billing discrepancies.

Accounts Payable

· Enter vendor invoices accurately and timely into the accounting system.

· Review invoices for appropriate documentation, coding, and approval before processing.

· Maintain accurate vendor records and assist with vendor setup and account updates.

· Review vendor statements and research missing, duplicate, or incorrectly applied invoices and payments.

· Assist with preparing approved invoices for payment and maintaining payment support.

Payroll

· Assist with the preparation and processing of payroll.

· Review employee time, deductions, reimbursements, and payroll adjustments for accuracy and completeness.

· Enter and verify payroll-related information in accordance with established procedures.

· Research payroll discrepancies and assist with timely resolution.

General Accounting and Administrative Support

· Assist with account reconciliations and month-end accounting activities.

· Maintain complete and organized accounting records and supporting documentation.

· Respond to internal and external accounting inquiries professionally and promptly.

· Follow established internal controls, accounting procedures, and company policies.

· Provide support for audits, reporting, special projects, and other duties as assigned.

Qualifications

· Five (5) or more years of experience in accounting, bookkeeping, accounts receivable, accounts payable, payroll, or a related financial role required.

· Working knowledge of basic accounting principles and practices.

· Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.

· Experience with QuickBooks Online, Microsoft Dynamics GP (Great Plains), MoveSuite, and/or Supermove preferred.

· Strong written and verbal communication skills.

· Strong organizational skills and attention to detail.

· Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.

· Ability to handle confidential financial and employee information with professionalism and discretion.

Education

· High school diploma or equivalent required.

· Associate degree in Accounting, Finance, Business Administration, or a related field is preferred; equivalent relevant experience may be considered.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: Hybrid remote in Jessup, MD 20794