Human Resources Specialist

About Party Reflections

Party Reflections is a leading event rental provider serving the Carolinas and surrounding markets. Founded in 1958, we have built a longstanding reputation for quality, creativity, service, and innovation within the events industry.

From weddings and corporate events to galas, university events, private celebrations, and large-scale productions, we help bring our clients' visions to life through thoughtfully curated rental products and exceptional service.

But our greatest strength has always been our people.

At Party Reflections, we believe great work happens when talented people are given the opportunity to take ownership, build meaningful relationships, and make an impact. We are looking for team members who are motivated by results, energized by working with clients, and excited to be part of an evolving company and industry.

Job Overview

We are looking for a bilingual, detail-oriented, and proactive HR Specialist to join our Human Resources team.

The HR Specialist plays an important role in supporting employees and helping maintain effective, consistent, and compliant HR practices across the organization. Working closely with the Director of Human Resources, this individual will support key areas of the employee lifecycle, including recruitment, onboarding, employee relations, benefits administration, HR compliance, and recordkeeping.

The ideal candidate is a resourceful and approachable HR professional who enjoys working with people, solving problems, and keeping processes organized. As a bilingual team member, you will also help bridge communication between English- and Spanish-speaking employees to ensure information, policies, and resources are clearly understood.

This is an in-office based role.

Responsibilities

Recruitment & Onboarding

• Coordinate recruitment activities, including posting job openings, reviewing applications, screening candidates, scheduling interviews, and communicating with applicants throughout the hiring process.
• Partner with hiring managers and the Director of Human Resources to identify staffing needs and support effective hiring decisions.
• Help maintain an organized and efficient recruitment process, ensuring candidates receive timely communication and a positive experience.
• Coordinate new hire onboarding, including employment documentation, orientation scheduling, policy acknowledgments, and required training.
• Ensure new hire records and employment documentation are completed accurately and maintained in accordance with company procedures.
• Assist with the development and improvement of onboarding processes to help new employees feel welcomed, informed, and prepared for their roles.

Employee Relations & Communication

• Serve as an accessible resource for employees seeking guidance on HR policies, procedures, benefits, and general workplace questions.
• Provide bilingual communication and translation support in English and Spanish, both verbally and in writing, to help ensure employees understand important information.
• Assist the Director of Human Resources with employee relations matters, documenting concerns and escalating sensitive or complex issues appropriately.
• Help communicate company policies, employee resources, workplace updates, and other HR-related information clearly and consistently.
• Handle employee questions and concerns with professionalism, discretion, and appropriate follow-through.

Benefits

Administration

• Assist with the administration of employee benefits programs, including medical, dental, vision, retirement plans, and other company-sponsored benefits.
• Support employees with benefits enrollment, qualifying life events, plan changes, and general benefits questions.
• Coordinate benefits-related documentation and maintain accurate records of employee elections and changes.
• Communicate benefits information, enrollment deadlines, and program updates to employees.
• Support annual open enrollment and other benefits-related initiatives.

HR Policies & Compliance

• Assist in maintaining, updating, and communicating company HR policies, procedures, and employee documentation.
• Stay informed about applicable employment laws, regulations, and HR best practices, bringing relevant updates to the attention of the Director of Human Resources.
• Support compliance efforts by tracking required documentation, monitoring deadlines, and helping ensure established processes are followed.
• Help identify potential gaps in HR processes and recommend practical improvements to support consistency, compliance, and employee understanding.

Team Collaboration & Continuous Improvement

• Partner with the Director of Human Resources and other departments to support organizational needs and employee initiatives.
• Provide dependable administrative and operational support for HR projects and company-wide initiatives.
• Manage assigned responsibilities independently while maintaining clear communication with the HR team.
• Prioritize competing deadlines and follow through on tasks with accuracy and attention to detail.
• Identify opportunities to streamline workflows, improve communication, and make HR processes more efficient.
• Assist with additional HR responsibilities and special projects as business needs evolve.

Education & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• At least 2 years of experience in human resources, HR administration, recruiting, benefits coordination, or a related area.
• Bilingual proficiency in English and Spanish is required.
• Experience with employee onboarding, benefits administration, HR documentation, and employee relations is preferred.
• Familiarity with employment regulations, HR compliance practices, and personnel recordkeeping is beneficial.

Equivalent combinations of education and relevant professional experience may be considered.

Skills

Required:

• General proficiency with Microsoft Office
• Strong written and verbal communication skills in English and Spanish.
• Strong organizational, time management, and recordkeeping skills.
• Ability to manage confidential information securely and appropriately.

Preferred:

• Familiarity with Adobe Acrobat Pro or similar document management tools.
• Experience with benefits administration platforms and employee records systems.

Qualifications

• Employee is regularly required to sit for long periods of time.
• Must have sufficient clarity of speech and hearing.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, ability to adjust focus, and ability to read from a computer screen for extended periods of time with or without corrective lenses.
• The employee is required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard for extended periods of time.
• The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.
• Must be able to lift 20 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Benefits

• Comprehensive Benefits Plan
• 401(k) with company match
• Paid Time Off