Accountant/Bookkeeper

Job Title: Accountant/Bookkeeper

Department: Administrative

Wage Range: $78,000 - $98,000 DOE

Classification: Full-time- Exempt

Reports To: Executive Director

About El Jardín Recovery Centers

Rooted in culture. Driven by recovery. Powered by community.

Founded in 2001, El Jardín Recovery Centers provides culturally and linguistically specific, low-barrier recovery and harm reduction services for Latino communities. From pioneering Spanish-language addiction and recovery training in Oregon to operating community-based recovery centers, El Jardín is committed to creating meaningful pathways to recovery, connection, and lasting change.

About This Role

Put your accounting expertise behind a mission that strengthens lives. As El Jardín’s Accountant, you help build the financial stability that keeps culturally specific, low-barrier recovery and harm reduction services accessible to Latino communities.

Your work connects accurate accounting with community impact—helping safeguard resources, meet funding commitments, and support informed decisions that sustain essential services.

As the organization’s primary accounting staff member, you will work closely with the Executive Director to manage daily accounting, reconcile accounts, coordinate payroll with Human Resources, track grant and program expenses, and prepare timely financial reports. You will also support budgeting, cash flow forecasting, and audit preparation while identifying practical improvements to accounting processes.

This hybrid position combines independent responsibility with close collaboration, operating within established financial controls and under the Executive Director's and Board's approval and oversight. Attention to detail, sound judgment, and clear communication will help turn financial information into reliable support for El Jardín’s mission.

Meaningful Work.

Benefits

That Put You First.

At El Jardín, caring for our community starts with caring for our team. Explore the benefits that support your health, help you recharge, and invest in your future.

• Big Support for Your Total Health: El Jardín pays 95% of employee medical premiums and 50% of dependent medical premiums, with multiple plan options. We also cover 100% of employee premiums for MODA Dental, which includes Principal VSP vision coverage.
• Build Your Future from Day One: A 403(b) retirement plan with a current 7% employer match, first-day eligibility, immediate 100% vesting, and Roth and pre-tax options.
• Time to Rest and Recharge: 3.5 weeks of paid time off annually, plus 10 paid holidays, including 4 floating holidays.
• Time for Your Growing Family: Paid parental leave.
• A Boost for Your Well-Being: $300 in annual wellness reimbursement after six months of employment.
• Support When You Need It: Employer-paid, confidential assistance for eligible employees and their families, including 24/7 access and three free counseling sessions.
• Grow Your Skills with Us: Professional development opportunities and funding, including in-house PWS training and select training conferences with approved per diem expenses.
• Going the Extra Mile: Mileage reimbursement for approved work-related travel.
• Stay, Grow, and Earn More: Eligible direct service staff may earn up to $2,000 annually in retention bonuses, plus $250 per qualifying referral, up to four per year. Bonus eligibility begins after six months of employment. Bonuses are subject to available funding, program requirements, and tax withholding.
• Flexibility in Your Workday: Life Happens. We offer flexibility and understanding to honor your personal responsibilities with consideration of job duties and execution.
• More Ways to Plan and Protect: Healthcare and dependent care flexible spending accounts, plus employee-paid life, AD&D, and short- and long-term disability insurance.

Duties And Responsibilities

Make An Impact Every Day —Keep Finances Accurate, Payments Timely & Services Moving

Daily operations and recurring accounting responsibilities, including semimonthly payroll and monthly close.

General Ledger and Monthly Close

• Record and classify revenue, expenses, payroll, and other transactions by account, program, location, grant, and reporting period. Maintain an accurate chart of accounts and supporting schedules.
• Reconcile bank, credit card, payroll, accounts receivable, accounts payable, and other balance sheet accounts monthly. Research discrepancies, document corrections, and prepare adjusting journal entries.
• Complete the monthly close checklist and organize accounting records to provide timely, reliable financial information for Executive Director review.

Accounts Payable and Purchasing

• Review invoices, employee reimbursements, and vendor statements for accuracy, supporting receipts, required authorization, and alignment with budgets and funding restrictions. Assign expenses to the appropriate accounts and grants.
• Enter bills, prepare payments for approval, monitor payment deadlines, and respond to vendor inquiries. Maintain vendor and contractor records, including tax forms and payment histories.
• Reconcile organizational credit card transactions and follow up on missing receipts. Maintain schedules for leases, utilities, insurance, prepaid expenses, and fixed assets.

Accounts Receivable and Cash Receipts

• Prepare and issue invoices for grants, contracts, sponsorships, and other amounts due. Record incoming payments and maintain accurate deposit and cash logs.
• Review receivable aging, coordinate follow-up on outstanding balances, and reconcile deposits and revenue records with bank activity and the general ledger.
• Collaborate with Development and program staff to ensure restricted contributions, contract revenue, and other receipts are recorded consistently with supporting documentation.

Payroll Accounting

• Coordinate semimonthly payroll with Human Resources. Review approved timecards and personnel changes to verify gross pay, deductions, reimbursements, adjustments, and payroll reports before submission or final approval.
• Prepare payroll journal entries, reconcile payroll liabilities and cash activity, and allocate payroll expenses to programs and grants using approved methods.
• Assist with payroll corrections and employee payroll inquiries in coordination with Human Resources.
• Maintain confidential payroll accounting records and assist with retirement, garnishment, and other payroll-related financial reports as assigned. Human Resources retains responsibility for employee records and personnel decisions.

Grant Accounting and Budget Support

• Track expenditures and available balances for restricted grants and contracts, apply approved allocation methods for shared costs and payroll, and maintain supporting records.
• Identify and flag expenses that may not meet funding requirements, and coordinate clarification or correction with appropriate staff.

Financial Reporting and Audit Support

• Monitor cash flow, upcoming obligations, and reporting deadlines; promptly notify the Executive Director of potential shortfalls, unusual transactions, or compliance concerns.
• Follow established approval limits and separation of duties, explain financial procedures to staff and vendors, and protect confidential employee, donor, client, and organizational information.

Extend Your Impact — Strengthen Financial Planning, Accountability & Long-Term Stability

Schedule reporting, develop budgets, prepare for audits, and implement improvements that support organizational sustainability.

Grant Accounting and Budget Support

• Prepare financial grant reports and reimbursement requests in collaboration with Development and program staff. Monitor submission deadlines and help resolve questions about allowable costs and supporting documentation.
• Work with the Executive Director to develop annual operating and program budgets and cash flow forecasts.
• Update approved budgets, analyze actual results against budget, and explain significant variances to support planning and resource decisions.

Financial Reporting and Audit Support

• Prepare monthly financial statements and management reports, including the statement of financial position, statement of activities, cash position, and budget-to-actual reports.
• Summarize significant financial changes, trends, and concerns for the Executive Director and Board.
• Coordinate annual third-party audit. Prepare schedules and supporting records for the annual audit or financial review, Form 990 preparation, funder monitoring, and other required reporting.
• Coordinate with outside accountants and respond to requests for financial records and supporting documentation.
• Document routine accounting processes, maintain secure and accessible records, and recommend improvements to accounting software, forms, and workflows.

Other Duties

• Perform other duties as assigned to support financial operations and organizational priorities.

FINANCIAL AUTHORITY AND CONTROLS

The Accountant does not independently approve their own reimbursements, authorize unbudgeted spending, sign off on payroll changes, or release payments without the approvals required by El Jardín policy. The Executive Director reviews financial reports and bank reconciliations, approves payments and payroll within delegated authority, and escalates matters reserved to the Board or Treasurer.

Access to bank accounts, accounting software, and credit cards is assigned according to written controls.

What You Bring — Accounting Expertise with a Purpose

• Language and cultural connection: Bilingual proficiency in Spanish and English, along with bicultural knowledge of Latinx communities, is required.
• Accounting experience and education: Four years of progressively responsible accounting experience. A degree in accounting or a related field may substitute for some experience when paired with demonstrated practical skills.
• Core accounting knowledge: Experience maintaining a general ledger, reconciling accounts, managing accounts payable and receivable, and preparing financial reports.
• Financial principles: Working knowledge of accrual accounting, internal controls, budgets, and financial statements.
• Payroll experience: Experience processing or reviewing payroll.
• Nonprofit and grant accounting: Experience with nonprofit fund accounting, restricted grants, cost allocations, funder reporting, and audit preparation is preferred. Ability to learn applicable nonprofit and grant accounting requirements is required.
• Accounting technology: Proficiency with QuickBooks Online or comparable accounting software, Microsoft Excel, and Google Workspace, including spreadsheet formulas and financial schedules. Experience with Paylocity or the ability to learn the system and El Jardín’s other platforms.

Professional Skills &

Work Readiness

• Accuracy and attention to detail: Ability to maintain reliable financial records, identify discrepancies, and prepare detailed, accurate reports.
• Organization and follow-through: Strong time management skills and the ability to balance competing priorities while meeting payroll, monthly close, and financial reporting deadlines.
• Sound judgment and problem-solving: Ability to evaluate financial concerns, investigate discrepancies, and develop practical solutions and process improvements.
• Clear, accessible communication: Ability to explain financial information clearly, concisely, and effectively, both verbally and in writing, to people with varied cultural, linguistic, and educational backgrounds.
• Independent and collaborative work: Ability to manage assigned responsibilities independently and work effectively with leadership, Human Resources, program staff, and other partners.
• Dependability and adaptability: Demonstrated reliability, punctuality, and flexibility in responding to changing priorities and organizational needs.
• Confidentiality and mission commitment: Commitment to protecting sensitive information and performing responsibilities in alignment with El Jardín’s mission.
• Transportation and driving readiness: Reliable transportation, a valid driver’s license in the state of residence, current vehicle registration, and a driving record that meets agency insurance requirements. Employees using a personal vehicle for work must maintain personal auto liability insurance. Agency driving approval is required before operating any personal or agency vehicle for work.

Physical And Working Conditions

Primarily office and computer-based work requiring extended sitting, frequent keyboarding, and sustained visual attention to detail. The role also requires occasional standing, walking, bending, reaching, and lifting or carrying materials up to 25 pounds. Occasional travel and support for evening or weekend events may be required.

Attendance And Safety

Regular, reliable attendance is essential to this position. The employee must follow all El Jardín attendance, call-in, safety, confidentiality, and information-security requirements.

Pay: $78,000.00 - $98,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person