Accounting Associate

Posting Summary Job Title Accounting Associate

Division Division of Finance & Administration

Department Comptroller's Office

Work Status Full Time

Position Category Staff

FLSA Non-Exempt

Pay Range 09

Salary Range $41,500 - $55,900 / year

Fund Source State

Support

Job Summary

The Accounting Associate is responsible for the accurate and timely data entry of financial transactions for the University. This includes processing journal entries, State uploads, corrections, maintaining effective communication with University departments, and triaging issues. Proficiency in Gmail, Adobe applications, and the State of Maryland FMIS system is essential.

Strong customer service, attention to detail, and organizational skills are critical to succeeding in this high-volume role.

Job Duties

Cash Reconciliation:* Download activity in Banner Finance and the State’s RSTARS system.

• Roll forward the monthly reconciliation file and prepare it for the current month’s reconciliation.
• Reconcile the two systems by identifying matching transactions and inquire about outstanding, unreconciled items.

Journal Entries and Corrections:

• Prepare journal entries to correct errors in financial records, ensuring accuracy in appropriation line postings as provided by other members of the department.
• Collaborate with departments to resolve mispostings and provide guidance on appropriate coding practices.

Data Entry and Record Management:

• Maintain accurate and organized records for all reconciliation, journal entries, and corrections.
• Ensure data entry in the Banner system is error-free, with 100% accuracy.
• Assist in uploading any files to BDM (Banner Data Management) to the State’s E-Books platform.

Administrative Functions:

• Use the Department’s purchasing card to replenish supplies, maintain subscriptions, or make other approved purchases as needed; maintain all appropriate receipts, and complete the monthly expense log.
• Maintain the Comptroller’s Department website by updating it as directed.
• Assist visitors to the Department suite as needed.

Requested Minimum Qualifications

Education:

AHigh School Diploma or GED is required.

Experience

Two (2) years of accounting clerical experience.

Other

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis, with 30 college credits being equivalent to one year of experience.

Other Preferences for Consideration

Preferences:* Candidates with a Bachelor’s Degree in Accounting or Finance are preferred in addition to 2+ years of Accounts Payable/Accounts Receivable experience.

• Knowledge of Banner 9 Finance software.
• Proficiency in Gmail, Microsoft Office Suite, Adobe Acrobat, and financial systems (e.g., Oracle and FMIS preferred).
• Strong data entry skills with a commitment to accuracy.
• Customer Service skills are a plus.

Knowledge, Skills & Abilities

Required Knowledge, skills, and abilities:* Thorough knowledge of bookkeeping principles, mathematical methods, and techniques

and accounting standards.* Skill in performing mathematical computations; in using analytical techniques to reconcile financial documents; in operating calculators, personal computers, and related software.

• Ability to work independently with little supervision.
• Ability to supervise and train others in assigned accounting clerical work; to establish and maintain effective work relationships.
• Ability to operate manual and automated office equipment.

Posting Detail Information

Posting Number ST01653

Number of Vacancies 1

Job Open Date 11/10/2026

Application Review Date

Job Close Date 11/24/2026

Special Instructions to Applicant

Please enter two professional references in the References page of the application.