Facilities & Maintenance Accountant

Title: Facilities & Maintenance Accountant Supervisor:Maintenance Manager(s) Start Date: 1/4/2027 or TBD Salary: CCBOE Salary Schedule FLSA Status:Non-Exempt Job Goals: To perform general and/or specialized accounting/purchasing functions to carry out the mission of the Maintenance Department in the Cullman County Schools.

Minimum Qualifications

• Bachelor’s degree in business or accounting OR Completion of a trade or technical school business program OR Verified proof of four (4) year’s successful experience in accounting/bookkeeping with comparable responsibilities in the private or public sector OR Verified proof of three (3) years’ successful experience in accounting/bookkeeping with comparable responsibilities in a school system.
• Ability to meet suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No.
• 2002-457.
• Proficiency in oral and written communication skills.
• Competent in the use of office equipment.
• Knowledge of bid law and Public Works Law.
• Knowledge of Risk Management Procedures.
• Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.
• Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
• Ability to be punctual and in regular attendance.
• Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions

• Demonstrates support for the school system and its vision, goals, and priorities.
• Makes requests to State School Architect for PSCA fund allocations for projects.
• Maintains project books and record keeping to monitor project expenditures.
• Processes and accounts for all pay requests and materials purchased for construction projects.
• Reviews and processes all checks to contractors and vendors; reviews and processes contracts from architects and contractors.

Maintains inventories to include

Building and Building Improvements, Land and Land Improvements, Construction in Progress, Fixed Asset Equipment, and Year End Reconciliation of the above inventories to correlate with the financial accounting system. Maintains computer programs dealing with facilities assessments conducted each year throughout the system; prints State Department of Education and capital planning report.

Finalizes the capital plan for submittal to State Department of Education as directed by the superintendent and the capital planning committee. Compiles and updates Site and Facilities Enumeration report; maintains minutes of all capital planning committee meetings. Reconciles the yearly insurance schedule; report all property losses to the Division of Risk Management.

Coordinates all paperwork and files claims with property insurer and with the Federal Emergency Management Agency as required; meets with auditor as requested for review. Maintains system-wide bid book, assigns bid numbers to all departments.

Coordinates bids and bid opening to comply with bid laws; coordinates public work law jobs, contract preparation, advertisement for completions, and account number assignments for work performed by outside sources. Processes and accounts for all materials purchased within facilities and maintenance department.

Maintains service contracts for pest control, elevator repair, boiler inspections, and maintenance, waste water treatment, and security monitoring services. Plans and coordinates the summer maintenance work program as assigned. Prepares monthly payroll for maintenance shop and summer work program employees.

Performs general office duties and special assignments as assigned by the Maintenance Manager(s) and Superintendent. Reports building needs and repair problems to the Maintenance Manager(s). Maintains keys and security codes for the Cullman County Schools.

Assists principals with the reporting of facility problems to the shop and other items as needed. Engages in personal professional growth, adheres to professional standards, and demonstrates professional ethics, sound judgment, and leadership. Maintains confidentiality regarding school/workplace matters in accordance with state and federal law.

Demonstrates initiative in identifying opportunities for improvement in areas of responsibility. Responds to inquiries and requests in a timely and positive manner. Maintains and submits required reports, records, and correspondence in a timely and accurate manner.

Properly cares for equipment and material resources of the school system. Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local laws. Reports absences and takes leave in accordance with Board policies and procedures.

Performs any other job-related duties as assigned by Supervisor(s).

Terms of Employment/Salary

As established by the Board and applicable state law.

Evaluation

Performance will be evaluated in accordance with the Board’s policy on evaluation of personnel.

Equal Employment Opportunity

The Cullman County Board of Education (CCBOE) is an equal opportunity employer. Personnel actions and decisions will be made without regard to factors or considerations prohibited by federal or state law, including but not limited to race, gender, age, disability, national origin, citizenship, and religious preference.

Complaints or inquiries regarding compliance with state and federal equal opportunity employment laws should be directed to the Human Resources Director at (256) 734-2933 or to Cullman County Board of Education, 402 Arnold Street, N.E., Cullman, AL 35055. This job description describes the general nature and level of work performed by employees assigned to this position.

It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. This job description is not a contract and is not intended to be a contract. The Cullman County Board of Education reserves the right to amend the job description as needed.