HR Coordinator

Position Summary

The HR Coordinator provides day-to-day human resources and administrative support for South Chicago Packing employees and leaders.

This role coordinates onboarding and orientation, maintains accurate employee records and HR system data, supports payroll and employee-service activities, assists with union and employee-relations administration, and helps ensure HR processes are completed accurately, confidentially, efficiently, and in accordance with Company requirements.

Primary Responsibilities

Onboarding, Employee Service & Communication

• Coordinate pre-employment and onboarding activities, including testing, new-hire paperwork, E-Verify, file setup, training assignments, access cards, orientation materials, and weekly orientation in English and Spanish, as needed.
• Serve as an accessible first point of contact for routine employee and manager questions; provide accurate information, route issues to the appropriate HR resource, and follow through on open items.
• Prepare employment verifications, employee notices, translations, signage, and other routine HR correspondence.
• Coordinate HR meetings,training sessions, and engagement events including schedules, rooms, equipment, materials, attendance records, and refreshments when needed.

HR Records, Systems & Compliance

• Maintain complete, accurate, and confidential personnel files, disciplinary records, onboarding documentation, and other employee records in accordance with retention and access requirements.
• Complete Form I-9 and work-authorization administration, including E-Verify activities and follow-up on missing or expiring documentation.
• Enter and update employee information and company-issued equipment records in approved HR systems; review data for completeness and correct routine discrepancies.
• Track required HR activities, deadlines, and key metrics such as onboarding completion, turnover, separations, grievances, unemployment claims, attendance or discipline activity, and prepare recurring reports for HR leadership.
• Support audits and record requests by locating documentation, confirming completeness, and escalating gaps.

Payroll, Benefits & Site Administration

• Provide assigned payroll administration support, including collecting and reviewing routine inputs, organizing and distributing payroll checks, and escalating discrepancies to the appropriate payroll or HR contact.
• Post and distribute union benefit information and assist employees with routine benefit-process questions by directing them to approved resources.
• Aid employees in gaining access to company resources such EAP program, time and attendance system, up-to-date policies and procedures.
• Coordinate site HR support activities, including uniforms, lockers, door access, signage, supplies, phone coverage, mail distribution, and related employee-service needs.
• Maintain HR calendars, forms, supplies, shared files, and standard communications so the department can respond efficiently to employees and leaders.

Union & Employee Relations

Support

• Maintain working familiarity with the collective bargaining agreement and support contract administration, probation-extension requests, grievance tracking, documentation, and timely meeting coordination.
• Organize employee-relations and disciplinary documentation; identify missing information and route matters requiring judgment, investigation, coaching, or policy interpretation to the HR Manager.
• Communicate professionally and confidentially with employees, supervisors, union representatives, and leaders, and support respectful, constructive workplace communication.
• Perform other duties consistent with the general nature and level of the position.

Success Measures

• New hires are prepared, documented, and oriented accurately and on time.
• Employee records, Form I-9 documentation, HR system data, and recurring reports are complete, current, and confidential.
• Employees and leaders receive timely, courteous HR support and clear follow-up.
• Payroll, union-administration, and site-support tasks are completed accurately and within required timelines.

Supervisory / Management Responsibilities

No direct reports. The role coordinates routine HR activities and may provide process guidance to employees, new hires, supervisors, and temporary support within assigned responsibilities.

Required Qualifications

• High school diploma or GED equivalent.
• 3+ of human resources, employee-service, payroll-support, records-administration, or related experience.
• Administrative experience in a fast-paced office, manufacturing, distribution, or similar environment.
• Bilingual English and Spanish, with the ability to communicate clearly in speaking, reading, and writing.
• Proficiency with Microsoft 365 applications and experience entering and maintaining information in business or HR systems.
• Ability to handle confidential information, organize detailed work, meet deadlines, and communicate professionally with employees and leaders.

Preferred Qualifications

• Experience supporting an hourly, unionized, manufacturing, food production, or distribution workforce.
• Experience with HRIS, timekeeping, payroll, applicant-tracking, E-Verify, electronic Form I-9, or document-management systems.
• Coursework, certificate, or associate degree in Human Resources, Business Administration, or related field.

Knowledge, Skills & Abilities

• Employee Service: Responds respectfully, provides accurate routine guidance, and follows through on questions and requests.
• Confidentiality & Judgment: Protects employee information, recognizes when an issue requires escalation, and applies established procedures consistently.
• Organization & Detail: Manages records, deadlines, checklists, and recurring work with accuracy and dependable follow-through.
• Communication: Communicates clearly in English and Spanish and adapts messages for employees, supervisors, union representatives, and HR partners.
• Systems & Reporting: Maintains accurate HR data, uses Microsoft 365 and HR systems effectively, and prepares practical reports.
• Collaboration & Initiative: Works cooperatively, identifies routine needs, and takes appropriate action within assigned authority.

Physical Demands & Work Environment

Work is performed in office and food-manufacturing environments and requires regular computer and office-equipment use, frequent communication, document handling, and movement within the office and production facility. The role may require sitting, standing, walking, reaching, twisting, squatting, and moving small packages, signage, supplies, or workplace equipment.

Entry into production areas may involve temperature variation, noise, wet surfaces, sanitation controls, and required personal protective equipment. Reasonable accommodations will be considered consistent with applicable requirements.

Equal Employment Opportunity & Job Description Notice

Miniat is committed to equal employment opportunities and reasonable accommodations consistent with applicable law and Company policy. This description summarizes the general nature and level of work and is not an exhaustive list of duties, responsibilities, or qualifications. Responsibilities may change based on business needs.

Benefits for this role include

Medical, vision, dental, discretionary bonus up to 6% (50% personal performance based & 50% company performance), 401(k) with matching up to a max of 4% and 120 hours PTO in the 1st 12 months.