SENIOR ACCOUNTANT - RECEIVABLES & PROPERTY ACCOUNTING

Position Summary

The Senior Accountant - Receivables & Property Accounting is responsible for managing and overseeing tenant receivables, property-related accounting, loan servicing activities, account reconciliations, and financial reporting for various Authority-affiliated entities.

This position performs complex accounting functions related to tenant accounting, collections, write-offs, security deposits, property accounting, and special-purpose entities while ensuring accurate financial records and compliance with Authority policies and applicable regulations.

The position serves as a key member of the Finance Department and provides accounting support to Property Management, Asset Management, and other operational departments.

Reports to

Assistant Controller (or Controller, depending on your structure)

Essential Duties and Responsibilities

Tenant Receivables & Revenue Management

• Monitor and reconcile Authority-wide tenant receivable activity, ensuring tenant accounting records maintained by Property Management agree to the general ledger.
• Review and reconcile cash receipts, rent charges, housing assistance payments and other tenant-related transactions recorded by Property Management and operating departments.
• Review and process tenant account write-offs in accordance with Authority policy.
• Prepare and reconcile monthly tenant receivable balances.
• Monitor delinquent tenant accounts and coordinate collection activities.
• Process move-outs, deposit accounting transactions, and tenant account adjustments.
• Review and reconcile security deposit balances.
• Ensure tenant receivable activity is accurately reflected in the general ledger.
• Assist with court-ordered judgments, eviction-related accounting, and related receivable transactions.

Property & Housing Accounting

• Perform accounting functions for Authority-affiliated entities, mixed-finance developments, condominium associations, nonprofit entities, and other assigned properties.
• Prepare journal entries and monthly financial statements.
• Maintain general ledger accounts and supporting schedules.
• Reconcile property operating cash accounts and related balance sheet accounts.
• Assist with accounting for development activities, reserve accounts, and affiliated organizations.
• Coordinate accounting support for loan receivable and loan servicing activities.
• Maintain accounting records for various housing and development initiatives.

Financial Reporting & Reconciliations

• Prepare monthly reconciliations of assigned general ledger accounts.
• Investigate and resolve accounting discrepancies.
• Prepare recurring and non-recurring journal entries.
• Assist with month-end and year-end closing activities.
• Support preparation of audit schedules and external audit requests.
• Assist with HUD, MTW, FDS, and other financial reporting requirements as assigned.
• Prepare management reports, analyses, and ad hoc schedules.

Cash Management

• Process and record deposits and related cash transactions.
• Monitor assigned bank accounts and prepare monthly bank reconciliations.
• Research outstanding items and resolve reconciling differences.
• Coordinate with banks and other financial institutions regarding assigned accounts.

Internal Controls & Departmental

Support

• Provide training and guidance to Property Management staff regarding tenant ledger administration, receivable coding, repayment agreements, and deposit processing.
• Monitor tenant accounting activity for accuracy and compliance with established procedures.
• Identify recurring errors and recommend process improvements to strengthen internal controls and operational efficiency.
• Partner with Property Management leadership to improve tenant accounting workflows and system utilization.

Operational Support

• Serve as a financial liaison to Property Management and Housing Operations staff.
• Assist with utility account setup and coordination for vacant units, as assigned.
• Respond to inquiries from staff, residents, vendors, and outside organizations.
• Identify opportunities to improve accounting processes and internal controls.
• Participate in system implementations, conversions, and process improvement initiatives.
• Cross-train with other Finance Department personnel to promote continuity of operations.

Other Duties

• Assist with special projects assigned by the Controller, Assistant Controller, Director of Financial Operations, or CFO.
• Perform other related duties as assigned.

Minimum Qualifications

Education

Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field.

An equivalent combination of education, training, and experience may be considered.

Experience

• Five (5) years of progressively responsible accounting experience.
• Experience performing account reconciliations, journal entries, financial reporting, and general ledger accounting.
• Experience with receivables, property accounting, housing, real estate, nonprofit, governmental, or public sector accounting preferred.

Preferred Qualifications

• Experience with Yardi Voyager.
• Experience with HUD programs, public housing
• Experience with property accounting and loan servicing.

Knowledge, Skills, and Abilities

• Strong understanding of GAAP and fund accounting principles.
• Ability to analyze complex financial transactions and account balances.
• Knowledge of accounts receivable and property accounting processes.
• Strong reconciliation and problem-solving skills.
• Advanced Microsoft Excel skills.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to work independently and exercise sound judgment.
• Ability to identify process improvement opportunities and implement efficient solutions.

Disclaimer

This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify or assign other duties as organizational needs require.