Marketing Coordinator

Title: Marketing Coordinator Reports to: Marketing Manager FLSA Status: Non-Exempt Date: October 2026 ABOUT LOEFFLER Loeffler Construction was founded on the belief that Integrity Built construction has the power to transform communities and create lasting value for future generations. “Integrity Built” signifies an unwavering commitment to doing the right thing for our clients, our staff, and our community.

This extends to our everyday culture and core values. At Loeffler, we strive to value voices at every turn, keep each other honest, be responsibly curious, and get it done, better. Our work environment supports the achievement of your professional objectives by providing respect, recognition, and a solid foundation upon which to advance your career.

This role serves as a shared marketing resource for Loeffler Construction and our sister company, Rockwise Strategies, which provides cost consulting and owner’s representative services. Working alongside both teams, you’ll support the distinct brands and marketing needs of each organization.

SUMMARY OF POSITION The Marketing Coordinator supports marketing for Loeffler Construction and Rockwise Strategies through communications, creative materials, events, and pursuit preparation. Reporting to the Marketing Manager, this role works directly with employees and vendors to keep marketing activities organized and moving forward within established priorities and brand standards.

Pursuit responsibilities focus on file setup and supporting materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES Communications and Branded Collateral · Maintain the content calendar, gather project and employee updates, and draft and publish social media, website, and internal communications. · Create and update collateral, presentations, and graphics using established brand standards and templates. · Gather information and prepare content for project stories, industry awards, rankings, and recognition submissions.

Pursuit Support and Marketing Operations · Support RFQ/RFP preparation by setting up proposal files, gathering resumes, project sheets, photography, and forms, and populating standard information. · Update resumes, project sheets, and firm profiles; coordinate supporting materials and delivery for proposals and interviews. · Maintain marketing project records and gather milestones and other updates directly from project teams. · Organize and maintain the marketing asset library, including photography, video, templates, and current collateral; coordinate logistics for approved photo and video shoots. · Conduct research on clients, competitors, and upcoming opportunities to support business development efforts Events and Community Involvement · Coordinate logistics for client and company events and deliver established events within approved plans and budgets. · Track sponsorship commitments and deadlines and prepare materials to fulfill sponsorship benefits. · Coordinate volunteer activities, community events, and participation in industry associations and chamber functions.

Marketing Operations and Team Support · Coordinate standard jobsite signage, branded materials, field apparel, and milestone communications. · Assist with career fairs and employee onboarding materials; provide occasional backup for the office phone line. · Conduct client and opportunity research, maintain assigned CRM records, and assist with vendor quotes, invoices, and marketing expense documentation. · Communicate progress and competing deadlines, contribute to team initiatives, and perform other duties as assigned.

REQUIRED QUALIFICATIONS · Bachelor’s degree in marketing, communications, or a related field. · Approximately three years of relevant experience in marketing, creative production, communications, or a related role. · Strong writing, editing, proofreading, and interpersonal communication skills. · Working knowledge of Microsoft Office and Adobe Creative Suite, particularly InDesign, with the ability to create and update materials using established templates. · Attention to detail and the ability to manage multiple assignments, meet deadlines, and follow through on commitments. · Initiative, sound judgment, and comfort learning new platforms and processes; ability to independently complete defined assignments, seek direction when needed, and flag competing priorities.

PREFERRED QUALIFICATIONS · Experience in the AEC industry. · Experience coordinating events or community involvement activities. · Experience maintaining a digital asset library, using a CRM, or updating a website through Squarespace or another content management system. · Familiarity with social media publishing, website analytics, or basic search optimization; interest in learning tools that improve marketing workflows.

TRANSPORTATION REQUIREMENTS · A valid driver's license and acceptable driving history is required · Must have own reliable transportation for use during work hours PHYSICAL DEMANDS · The physical requirements listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Position involves sitting for extended periods of time while working at a computer terminal. Employee must be able to communicate effectively in a typical office environment with a standard level of office noise.

Occasional standing, bending, walking and minor lifting is also required. · Employee may be required to visit construction jobsites, which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures. In addition, employee must be able to move around prospective or current project sites.

This includes climbing ladders, scaffolding, walking on uneven surfaces, walking long distances, and climbing stairs. Noise will typically be moderate.