Sponsored Project Accountant (Sponsored Projects Shared Services)

Affiliated Office Address

Baltimore, MD, USA

Requisition ID

122948

Date Created

November 02, 2026

Job Family

Finance & Business

Job Subfamily

Accounting

Job Function

Finance/Accounting

Exempt Status

Exempt

Shift Type

Full Time

Schedule

M-F 8:00 am - 5:00 pm

Worksite

45-MD:JH at Keswick

Work Modality

Modified Hybrid: On-site 10-59% of hours worked (Ex: 1-2 out of 5 days/week)

We are seeking a Sponsored Projects Accountant. Sponsored Projects Shared Services is responsible for the fiscal administration of all awards (grants, contracts and cooperative agreements) made to the University by governmental and private agencies. Additionally, it is responsible for the related compliance of all divisions of the University.

Functions of the department include sponsored award setup, sponsored award financial reporting, and sponsored award closeout.

Job Scope/Complexity

Requires working knowledge of accounting principles, 2CFR 200, FAR, and other agency specific regulations and an understanding of the life cycle of an award. Under guidance, responsible for the full life cycle of basic research awards from NIH and other federal agencies, i.e. R01’s.

Basic research awards are typically less complex, i.e. standard reporting, fewer and less complicated rules and regulations. Under guidance, interacts with department administrators and contacts at external agencies. Once priorities are set, performs tasks independently with regular process updates.

Specific Duties & Responsibilities

• Establish master data for awards in ERP system.
• Review the notice of award that is received from Research Administration in the document management system (Oculus) for terms and conditions in order to establish the award in the ERP system.
• Establish master data in the ERP system by interpreting the terms and conditions from notice of award in order to comply with laws, regulations, policies and procedures.
• Establish budget data in ERP system based on the information from the notice of award in order to provide a level of control for revenues and expenditures charged to the award.

Execute the financial reporting process

• Routinely execute reports by utilizing standard formatted reports in order to identify reports and prioritize workload.
• Generate data reports by award to obtain revenue and expenditure information in order to begin the financial reporting process.
• Analyze data reports by comparing revenue and expenses to information in the notice of award and previously submitted financial reports in order to complete the financial report accurately. Verify accuracy of itemized charges, account numbers, and total costs. Review account information to verify balances for departments.
• Interpret financial transactions and events for users who must make economic or business decisions.
• Collaborate with departmental personnel by sending draft financial reports to the department in order to obtain department approval before submitting financial reports to the sponsoring agency.
• Verify documents for completeness and compliance with government and private agencies.
• Submit financial reports to the sponsoring agency per the terms and conditions of the award.

Monitor awards for master data changes, compliance issues and overall quality assurance

• Update master data due to changes in the terms and conditions of an award in order to comply with laws, regulations, policies and procedures.
• Update budget data due to changes in the terms and conditions of an award in order to maintain the level of control for revenues and expenditures being charged to the award.
• Communicate with departmental personnel to obtain documentation necessary to support expenditures or revenues required as a result of an audit inquiry.
• Monitor costing compliance on research grants and contracts; perform various procedures on sponsored awards to maintain compliance with applicable regulations and award terms (e.g. appropriate treatment of administrative costs, unallowable costs, rebudgeting restrictions, etc.).

Execute the award closeout process

• Analyze the award’s revenues and expenditures by executing a data report to ensure that the data matches the financial report submitted to the sponsor.
• Communicate with departmental personnel to resolve any outstanding encumbrances that need to be removed to formally close the award.
• Update the master data including the budget to formally close the award from accepting any further revenues or expenditures.

Provide customer service support to the user community

• Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures.
• Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.
• Other duties assigned.

Minimum Qualifications

• Bachelor’s Degree.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title

Sponsored Project Accountant

Role/Level/Range: ATP/03/PB

Starting Salary Range: $47,355 - $82,820 Annually (Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F 8:00 am - 5:00 pm

FLSA Status: Exempt

Location: Hybrid/JH at Keswick

Department name: Sponsored Projects Shared Services-SOM

Personnel area: University Administration

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications.

Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position.

If permitted, equivalencies will follow these guidelines

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University.

In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity

Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.

For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination.

This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers.

Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.