Marketing/Account Executive Assistant

Job Summary

Grow your career at one of the leading advertising agencies in Northeastern Wisconsin. Insight Creative, Inc. has been helping our clients build their businesses for over 35 years. In this exciting Marketing/Account Executive Assistant position, you will work with a dynamic group of down-to-earth co-workers passionate about their profession.

You will enjoy working on various projects for various clients in finance, healthcare, manufacturing, retail, construction, and more.

The Marketing/Account Executive Assistant supports the account team in handling the day-to-day requirements of existing accounts to ensure high client satisfaction. This includes responsibility for assigned projects from concept through completion. The Marketing/Account Executive Assistant is responsible for communicating and coordinating client requests in conjunction with the Account Executives and Media Director.

Reports to the President.

QUALIFICATIONS

A Bachelor’s or Associate’s degree in marketing, accounting, business, or a related course of study is strongly preferred. A minimum of one year of experience is also strongly preferred. Ad agency experience is a plus.

• Excellent written and verbal communication skills.
• Highly organized and detail-oriented.
• Ability to operate effectively in a fast-paced, deadline-driven environment.
• Strong interpersonal skills.
• Strong at managing multiple projects at once.
• Ability to work independently and in a team environment.
• Ability to learn quickly.
• Strong general computer skills, including MS Office Suite.
• Proven decision-making skills.
• Excellent proofreading and grammatical skills.
• Understanding of marketing field and terminology.
• Exhibits a “can-do" attitude.
• Self-motivated.

Responsibilities:

• Provides backup for account executives when they are not available.
• Assists in developing Insight’s pitches to prospective clients and attends these pitches as requested.

. Stays aware of client activities to provide backup when the Account

Executives are unavailable.

• Relays complete broadcast, digital, and outdoor ads from design to the media team for distribution.
• Proofreads all project copy and artwork before going into production.
• Handles day-to-day activities for assigned clients.
• Assists social media specialists and media directors with projects as time permits.
• Audits digital reports for accuracy before sending them to clients.
• Begin the estimating process for all new client jobs.
• Open new jobs in the agency workflow system, including setting up digital folders with client/job information.
• Transfer digital files for production.
• Updates Account Executive billing and tracks paid invoices.
• Monitors reporting timelines and ensures that reports are sent when required.
• Audits media invoices.
• Monitors media ad deadlines.
• Assists with new business development as time permits.
• Assists the traffic manager with billing and job scheduling.
• Assists the Account Executives with research as needed.
• Keeps apprised of the progress of clients’ projects through the creative team and traffic manager.
• Receives client briefings. Fills out Client Job Reports for all client meetings. Quickly and accurately relays Client Change Orders to all appropriate agency personnel.
• Supports other client service team members with proposals and presentations.
• Assists in preparing client invoices, proposals, marketing communications and strategic marketing plans, media, and public relations plans.
• Regularly checks for and responds promptly to all client communications, including calls and emails.
• Checks and approves creative/production materials and copy and coordinates client approval of same.
• Coordinates project timing and budgets with all relevant agency personnel.
• Provides administrative assistance to account executives on day-to-day client activities, including responding to client phone calls, emails, production and creative deadlines, media placements, etc., to ensure the continued progress of client workflow in tandem with the assigned account executive.
• Gathers and assembles background information and analyses as needed by account executives in the development of briefs, strategies, etc.
• Provides input in planning stages as requested by account executives or production managers. Assists in mailings, processing final copies, agendas, conference reports, proposals, correspondence, and other materials related to account service.
• Ensures all media and projects proceed according to plan and deadlines, alerting account executives to potential problems before they occur.
• Copies invoices and disperses copies to appropriate electronic files/personnel.
• Assists the business manager with assigned tasks.

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Work Location: In person