Human Resources Assistant

Join Our Team!

At Index Packaging, we believe our employees are our greatest asset. We are committed to creating a positive workplace where people feel respected, supported, and valued.

We are looking for a friendly, organized, and dependable Human Resources Assistant to join our growing HR team!

This position will be based primarily at our Milton, NH facility, with occasional travel to our Dover location, typically once per week. Mileage reimbursement will be provided for approved business travel in accordance with company policy.

The Human Resources Assistant will work closely with our HR Manager and HR Generalist to provide day-to-day administrative support, assist employees with routine HR needs, and help ensure new hires have a positive experience as they settle into their roles.

If you enjoy helping people, staying organized, and being part of a team, this could be a great opportunity to begin or grow your career in Human Resources!

What You'll Do:

• Serve as a friendly and approachable point of contact for employees with routine HR questions.
• Assist employees with basic HR tasks, including direct deposit updates, employee information changes, and navigating the company's HR system.
• Help employees locate and complete HR forms and documentation.
• Conduct brief check-ins with new employees after their first week and again at 30 days to see how they are adjusting, answer general questions, and identify any concerns.
• Document new hire check-ins and share feedback with the HR Generalist and HR Manager for appropriate follow-up.
• Help maintain a positive and welcoming HR presence throughout the facility.
• Refer employee concerns or more complex HR matters to the HR Generalist or HR Manager.
• Provide daily administrative assistance to the HR Generalist and HR Manager.
• Maintain and organize employee personnel files, both electronically and in paper format.
• Scan, file, and organize HR documents while maintaining confidentiality.
• Assist with employee record updates and routine data entry in the Proliant HR system.
• Prepare basic spreadsheets, reports, correspondence, and HR documents.
• Help track employee acknowledgments, training records, and other required documentation.
• Assist with HR communications, employee notices, and departmental projects.
• Support employee appreciation activities and company events.
• Assist with posting job openings and monitoring incoming applications.
• Coordinate interview schedules and communicate with candidates as needed.
• Prepare new hire paperwork, orientation materials, and onboarding packets.
• Assist with organizing new hire documentation and personnel files.
• Help welcome new employees and support their transition into the company.
• Provide administrative assistance with pre-employment requirements and onboarding activities.

What We're Looking For:

• High school diploma or equivalent required.
• Previous administrative, office, customer service, or HR experience preferred.
• Friendly, professional, and approachable personality with a genuine interest in helping others.
• Strong organizational skills and attention to detail.
• Ability to handle confidential employee information with discretion.
• Good written and verbal communication skills.
• Basic proficiency in Microsoft Outlook, Word, and Excel.
• Willingness to learn and use our Proliant HR system.
• Ability to manage multiple tasks and follow through on assigned responsibilities.
• Comfortable interacting with employees in a busy manufacturing environment.
• Ability to travel occasionally between Milton and Dover, NH.

Why Join Index Packaging?

At Index Packaging, we understand that a strong workplace starts with the people who make it successful.

As a Human Resources Assistant, you'll have the opportunity to work alongside an experienced HR team, develop valuable skills, and make a difference in employees' everyday experiences.

This is a great opportunity for someone who enjoys working with people, takes pride in staying organized, and wants to gain hands-on experience in Human Resources.

Primary Work Location

Milton, NH, with occasional travel to Dover, NH (typically once per week). Approved business mileage will be reimbursed in accordance with company policy. Occasional travel between company locations will be required.

Pay: $22.00–$24.00 per hour, based on qualifications and experience.

Index Packaging is an Equal Opportunity Employer committed to creating a workplace where employees are valued, respected, and provided opportunities to succeed.

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• What interests you about a career in Human Resources, and why do you think you'd be successful in this role?
• Are you able to travel occasionally between our company locations in Milton, Dover, Merrimack, and Milford, NH?
• At Index Packaging, we believe our employees deserve professionalism, respect, and excellent customer service. Tell us about a time you made someone's day easier at work.
• Are you willing to submit to a pre-employment drug screening as a condition of employment?

Education:

• High school or equivalent (Preferred)

Experience:

• Human resources: 1 year (Preferred)

Work Location: In person