Assistant Director of Human Resources and Accounting

About Incarnate Word Academy

Incarnate Word Academy (IWA) is a college preparatory high school dedicated to challenging young women of faith to achieve their God-given potential academically, physically, spiritually, and emotionally. Through this mission, we empower students to make a positive impact on the world.

As a community, we are committed to cultivating an inclusive and harmonious environment where students, faculty, and staff feel welcomed and respected, recognizing each person as a creation of God. Incarnate Word Academy is a sponsored ministry of the Sisters of Charity of the Incarnate Word.

Position Overview

Incarnate Word Academy is seeking a highly organized, detail-oriented, and collaborative Assistant Director of Human Resources and Accounting to support the school's human resources and financial operations.

Reporting to the Chief Financial Officer (CFO), this position plays an important role in coordinating HR administration, payroll, employee benefits, accounting functions, and financial reporting. The Assistant Director will work closely with school leadership, faculty, and staff to ensure accurate payroll processing, effective benefits administration, confidential employee recordkeeping, and sound financial practices.

The ideal candidate will bring experience in human resources administration, payroll, and accounting, along with strong analytical skills, sound judgment, and a commitment to confidentiality, compliance, and service to the school community.

Key Duties & Responsibilities

Human Resources Administration

• Coordinate day-to-day HR administrative functions, including employee onboarding, personnel changes, employment status updates, and offboarding documentation.
• Maintain accurate, organized, and confidential personnel files and employee records.
• Coordinate employee benefits administration, including enrollment, qualifying life events, benefit changes, payroll deductions, and related recordkeeping.
• Serve as a resource for faculty and staff regarding HR processes, benefits, payroll questions, and employment-related administrative matters.
• Coordinate with the CFO and school leadership on employee compensation changes, staffing updates, and other personnel-related administrative needs.
• Assist with the development, implementation, and maintenance of HR policies, procedures, forms, and internal processes.
• Support compliance with applicable employment laws, regulations, school policies, and record-retention requirements.
• Assist with HR reporting, personnel documentation, and preparation for audits or compliance reviews.
• Maintain strict confidentiality when handling sensitive employee, compensation, benefits, and organizational information.
• Identify opportunities to improve HR workflows, employee service, documentation, and administrative efficiency.

Payroll & Benefits Administration

• Coordinate payroll processing to ensure accurate and timely payment of faculty and staff.
• Review payroll information for accuracy, including compensation changes, deductions, benefits, and other employee-related adjustments.
• Process and verify payroll changes associated with new hires, employee departures, salary adjustments, leave changes, and benefit elections.
• Coordinate with payroll and benefits providers to resolve discrepancies and maintain accurate employee records.
• Assist with payroll tax reporting, year-end payroll documentation, and other required payroll-related filings.
• Maintain appropriate payroll controls and documentation to support accuracy, compliance, and audit readiness.

Accounting & Financial Operations

• Record financial transactions and maintain accounts within the Blackbaud FinancialEdgeNXT accounting system.
• Perform monthly reconciliations of accounts and related journal entries.
• Receive, record, and reconcile accounts receivable, including transactions processed through Finalsite Enrollment.
• Manage accounts payable activities, including reviewing voucher coding and coordinating check runs.
• Prepare monthly journal entries and assist with month-end closing procedures.
• Assist in overseeing bank deposits, both in person and electronically.
• Collaborate with the Advancement team to reconcile donations and maintain accurate financial records.
• Assist with annual audit preparation and coordinate documentation requests with external auditors.
• Maintain accurate financial records and support compliance with Generally Accepted Accounting Principles (GAAP) and established internal controls.
• Assist the CFO with financial reporting, reconciliations, and special projects as needed.

Qualifications

• Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or a related field, with at least two years of relevant experience; or four or more years of relevant experience in lieu of a degree.
• Experience in human resources administration, payroll, employee benefits, and/or accounting.
• Experience in a nonprofit or educational environment preferred.
• Working knowledge of payroll practices, employee benefits administration, accounting principles, and GAAP.
• Familiarity with employment regulations, employee recordkeeping, and HR confidentiality practices.
• Strong organizational, communication, analytical, and problem-solving skills.
• Excellent attention to detail and the ability to manage multiple responsibilities and deadlines.
• Demonstrated ability to exercise discretion and sound judgment when handling confidential information.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with accounting, payroll, and HR information systems preferred.
• Ability to collaborate effectively with school leadership, faculty, staff, and external service providers.

What We Offer

Incarnate Word Academy offers a competitive salary commensurate with experience and qualifications, along with a comprehensive benefits package that includes medical, dental, vision, a 403(b) savings plan, and vacation.

Additional benefits include four-day workweeks during the summer and two weeks off at Christmas.

How to Apply

Interested candidates are invited to submit a letter of interest and resume to **[email protected]**.

Thank you for your interest in Incarnate Word Academy and in supporting our mission to educate and empower young women.

Incarnate Word Academy is an Equal Opportunity Employer.

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• St. Louis, MO 63121 (Required)

Work Location: In person