Accountant

Overview

Under the general supervision of the Controller, the Accountant performs professional accounting work involving the preparation, recording, analysis, reconciliation, and maintenance of the Authority's financial records and reports.

The Accountant exercises independent judgment within established procedures to ensure the accuracy and integrity of financial information and compliance with generally accepted accounting principles (GAAP), applicable Governmental Accounting Standards Board (GASB) standards, U.S. Department of Housing and Urban Development (HUD) requirements, and Authority policies and procedures.

The position supports the general ledger and month-end close, project-based accounting for the Authority's Asset Management Projects (AMPs) and Central Office Cost Center (COCC), HUD financial reporting, budgeting, and annual audits. The Accountant also performs reconciliations for the Capital Fund Program, other grants, and the Housing Choice Voucher (HCV) program.

Work is reviewed by the Controller for accuracy, compliance, and results.

Responsibilities

General Ledger and Month-End Close (approximately 35%)

• Performs professional accounting functions involving the general ledger, accounts receivable, accounts payable, payroll, rental collections, benefits, grants, and other financial activities.
• Prepares and posts journal entries, accruals, deferrals, and recurring entries with complete supporting documentation, for review and approval by the Controller.
• Prepares and reconciles general ledger accounts, including bank accounts, tenant accounts receivable, accounts payable, payroll liabilities, security deposits, and inter-fund and inter-AMP due-to/due-from balances.
• Reviews accounting records and transactions for accuracy, completeness, proper classification, and compliance with established accounting procedures and the HUD Financial Data Schedule (FDS) line-item structure.
• Assists the Controller with monthly and year-end closing activities and completes assigned reconciliations and adjustments accurately and on schedule.
• Maintains capital asset records and prepares depreciation schedules.
• Researches and resolves accounting discrepancies, escalating complex or unusual issues to the Controller.

2. AMP Accounting, Budgeting, and Financial Reports (approximately 25%)

• Maintains project-based accounting records for each AMP and the COCC in accordance with 24 CFR Part 990, Subpart H.
• Calculates and records property management, bookkeeping, and asset management fees and fee-for-service charges between AMPs and the COCC.
• Reconciles tenant rent rolls, tenant accounts receivable, write-offs, and repayment agreements to the general ledger in coordination with property management.
• Assists with the development and preparation of the Authority's annual operating and capital budgets, including gathering and analyzing financial information.
• Monitors revenues and expenditures, prepares budget-to-actual reports, and identifies significant trends, discrepancies, or variances requiring further review.
• Prepares periodic financial statements, management reports, account analyses, schedules, and statistical, financial, and narrative reports for management, the Board of Commissioners, and governmental agencies as requested.

3. HUD Reporting and Audit Support (approximately 15%)

• Assists with preparation of the unaudited and audited FDS submitted through HUD's Financial Assessment Subsystem (FASS-PH), and of other financial reports and supporting documentation required by HUD and other federal, state, and local agencies.
• Assists with the annual financial statement audit and Single Audit under 2 CFR Part 200, Subpart F, by preparing schedules, reconciliations, supporting documentation, and responses to auditor requests.
• Assists in preparing the Schedule of Expenditures of Federal Awards (SEFA).
• Assists in tracking audit findings and in implementing corrective actions assigned to Finance.

4. Capital Fund and Grants (approximately 15%)

• Maintains accounting records for grants, special programs, capital projects, and other designated funding sources.
• Reconciles Capital Fund Program and other grant draws made through HUD's Line of Credit Control System (eLOCCS) to the general ledger and to supporting invoices.
• Tracks obligation and expenditure deadlines for each Capital Fund grant year and reports upcoming deadlines to the Controller.
• Reviews grant expenditures for proper documentation and coding under 2 CFR Part 200 and grant terms, referring questions of allowability to the Controller.

5. Housing Choice Voucher Program Reconciliation (approximately 10%)

• Reconciles Housing Assistance Payment (HAP) disbursements, administrative fee revenue, and HUD funding to the general ledger.
• Assists in comparing monthly Voucher Management System (VMS) data to the general ledger before submission by the HCV department.
• Maintains separate records of HAP restricted net position and administrative fee unrestricted net position.
• Reconciles portability billings, receivables, and payables.

INTERNAL CONTROLS AND GENERAL RESPONSIBILITIES

• Follows established internal controls and segregation of duties. The Accountant does not both initiate and approve the same transaction, including eLOCCS draws and HAP payments, and reports to the Controller any assignment that would combine incompatible functions.
• Reviews existing accounting procedures and recommends improvements to increase efficiency, accuracy, accountability, and compliance.
• Assists with maintaining and improving financial systems, processes, and procedures.
• Coordinates with department heads, financial institutions, auditors, contractors, and governmental agencies regarding routine financial matters as directed.
• Provides accounting assistance and information to other departments on established financial procedures.
• Complies with Authority procurement policy and 2 CFR Part 200 procurement standards when processing and reviewing expenditures.
• Uses technology, including any approved artificial intelligence tools, only in accordance with Authority policy and data protection requirements; financial, employee, and resident information may not be entered into unapproved systems.
• Maintains strict confidentiality regarding financial, employee, resident, and other restricted information.
• Performs other related duties as assigned.

Qualifications

• Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, or a closely related field, with at least 24 semester credit hours in accounting.
• Minimum of three (3) years of professional accounting experience, including general ledger accounting, account reconciliation, and financial reporting.
• Experience in governmental, public-sector, affordable housing, or HUD accounting preferred.
• Experience with the HUD FDS, AMP accounting, Capital Fund and eLOCCS, or HCV program accounting preferred.
• Experience with public housing accounting software (such as Yardi, Emphasys Elite, Tyler, or MRI) preferred.

Knowledge, Skills and Abilities

• Working knowledge of generally accepted accounting principles and practices.
• Knowledge of governmental accounting principles, financial reporting requirements, budgeting, internal controls, and audit practices preferred.
• Ability to analyze financial and accounting information, identify discrepancies, and develop appropriate solutions.
• Ability to prepare accurate financial statements, reports, reconciliations, schedules, and analyses.
• Ability to interpret and apply accounting policies, procedures, regulations, and HUD financial requirements.
• Strong organizational skills with the ability to manage multiple priorities and meet established deadlines.
• Ability to communicate financial information clearly to both financial and non-financial personnel.
• Strong interpersonal skills and the ability to work effectively with employees, management, auditors, governmental agencies, financial institutions, and the public.
• Proficiency with computerized accounting systems and Microsoft Office applications, particularly Excel.
• Ability to work independently with a high degree of accuracy, discretion, judgment, and accountability.
• Demonstrated ability to maintain a satisfactory attendance record as defined by the Authority's Attendance Policy.

Pay: From $80,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person