Facility Operations Manager

Company Overview

Heritage Pools, LLC values engineering that sets the industry standard for elegance and excellence. The company creates sophisticated designs inspired by nature to help customers build backyard escapes that meet their needs.

Job Overview

We are seeking an experienced and detail-oriented individual to oversee our vehicle fleet, equipment management, facilities upkeep, and warehouse logistical workflows. In this role, you will be responsible for end-to-end fleet oversight, safety compliance, vendor relations, purchasing operations, and preventative maintenance systems to ensure smooth daily operations.

Responsibilities

Fleet & Equipment Management

• Vehicle Acquisition & Onboarding: Oversee vehicle purchasing, approvals, and onboarding procedures for all new fleet assets.
• Audits & System Tracking: Conduct regular vehicle audits and ensure all equipment is accurately tracked within the central system.
• Fleet Telematics: Manage fleet tracking systems (e.g., Azuga) to monitor asset utilization, location, and maintenance needs.
• Incident & Safety Management: Handle accident follow-up, enforce company safety procedures, and oversee employee injury reporting and workplace compliance.
• Asset Lifecycle Management: Manage equipment trackers, equipment repossessions, and coordinate repair work across all machinery and tools.

Warehouse Operations & Procurement

• Operations Oversight: Manage daily warehouse activities, vehicle stock, and operational workflows.
• Order & Inventory Tracking: Oversee Purchase Orders (POs), follow-ups, backorders, and Return Goods Authorizations (RGAs).
• Vendor & Purchasing Management: Develop vendor relationships, establish processes, and evaluate early-buy programs and bulk purchasing opportunities.

Facilities & Preventative Maintenance

• Preventative Maintenance (PM): Develop and execute preventative maintenance routines for facilities, equipment, and fleet assets to minimize downtime.
• Facility Upkeep: Oversee general facilities repairs, safety compliance, and physical space maintenance.

Qualifications

• Experience: 3–5+ years in facilities management, warehouse operations, fleet management, or a related role.
• Technical Skills: Experience with fleet tracking platforms (e.g., Azuga) and inventory/CMMS software.
• Vendor & Budgeting: Proven track record in vendor negotiation, purchase order management, and operational budgeting.
• Compliance & Safety: In-depth knowledge of workplace safety protocols, OSHA guidelines, and accident response procedures.
• Soft Skills: Strong organizational skills, problem-solving ability, and clear communication across teams and management.

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person