Accounting Associate

OVERVIEW: The Accounting Clerk works closely with the Accounting Manager to handle all company financial and accounting functions. Accounting functions include relevant general ledger accounting, asset accounting, month and year end closures, receivables, payables, billing, accounting practices and procedures.

The position works closely with our sales team as well as external auditors, bankers, and financial staff from Hearthstone’s parent company.

ESSENTIAL FUNCTIONS:

• Utilize the SAP ERP system to post customer payments, document transactions, manage ledgers
• Review accuracy of invoices, including payment terms; process customer invoices and statements with supporting documentation
• Reconcile customer disputes, payment shortages, and charge backs; process in a timely manner
• Monitor credit levels and determine appropriate release of orders while managing customer relationships
• Review customer accounts transactions and work with Accounting Manager to account for and follow up with delinquent accounts- contacting customers to resolve overdue invoices as needed
• Provide monthly reconciliation of bank accounts while ensuring banking/accounting activity is in full compliance, including international currency conversions
• Prepare monthly Sales commission reports
• Assist in monthly, quarterly and annual closings
• Conduct accounts payable activities, review payable invoices and check requests, enter AP invoices for payment, monitor accounts to ensure payments are made in timely manner
• Fulfill other duties or special functions as needed or directed by Accounting Manager

This description is not intended as a comprehensive listing of all activities, duties or responsibilities required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

CORE COMPETENCIES, DESIRED Education & Experience:

• Prior experience in Accounts Receivable and/or Accounts Payable - at least 2 years or minimum of an Associate’s degree in a related field
• General knowledge of GAAP procedures required; strong understanding of GAAP preferred
• Ability to manage sensitive information with confidentiality and adherence to ethical conduct
• Experience with accounting information systems- familiarity with SAP or another ERP preferred
• Solid computer skills in working with MS Office, with strong Excel skills required
• Strong analytical disposition with high attention to detail, accuracy, organization and project follow through
• Excellent interpersonal skills including prior experience in a key aspects of customer service

Work Environment: This is primarily a sedentary position, working at a desk, with long periods of sitting, processing data, communicating, and using a computer in extended screen time and mouse/keyboarding. Some filing is required that includes occasionally lifting file boxes and standing/bending/reaching to access files.

Job Type

Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Experience:

• Accounts receivable: 2 years (Preferred)

Ability to Commute:

• Morrisville, VT 05661 (Required)

Work Location: In person