Regulatory Compliance Manager

Job Description Job DescriptionDescription:

Location

2 Summit Court, Fishkill, NY — In Person

Employment Type: Full-Time

Salary: $55,000–$65,000 annually

Build the compliance systems behind a growing organization.

Healthy Kids Extended Day Programs is a rapidly growing childcare organization operating across approximately 15 states, providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs.

As we grow, we need strong systems to ensure that regulatory requirements are understood, tracked, and consistently followed across the organization.

We're looking for a

Regulatory Compliance Manager

who is highly organized, detail-oriented, persistent, and comfortable turning complex requirements into practical systems and processes.

You do not need childcare experience to succeed in this role.

We're looking for someone who knows how to manage compliance, documentation, audits, deadlines, and processes. You'll learn the childcare-specific regulations as part of the role.

This is an opportunity for someone from

compliance, healthcare, education, licensing, quality assurance, HR compliance, credentialing, operations, or another regulated environment

to take on a broad and highly visible role.

What You'll

• Own Your primary responsibility will be building and maintaining systems that give Healthy Kids a clear picture of its regulatory compliance.
• A major focus will be ensuring that every child enrolled in a Healthy Kids program has the required medical and health documentation on file and up to date.
• You'll help create a system that answers a simple but critical question: At any point in time, do we know which children are compliant, which records are missing or expiring, and what needs to happen next?

You'll

Maintain a state-by-state matrix of regulatory and medical-documentation requirements.

Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.

Establish processes for identifying missing, incomplete, or expired documentation.

Develop reminders and follow-up procedures for expiring or missing records.

Work with Registration and Operations to incorporate compliance requirements into enrollment processes.

Provide leaders with clear reports showing compliance status and outstanding issues.

Conduct regular audits of records and processes.

Track compliance metrics and report significant issues to senior leadership.

Identify opportunities to automate repetitive compliance activities.

Establish processes that prevent compliance problems rather than simply identifying them after the fact.

Your primary responsibility will be building and maintaining systems that give Healthy Kids a clear picture of its regulatory compliance.

A major focus will be ensuring that every child enrolled in a Healthy Kids program has the required medical and health documentation on file and up to date.

You'll help create a system that answers a simple but critical question:

At any point in time, do we know which children are compliant, which records are missing or expiring, and what needs to happen next?

You'll

Maintain a state-by-state matrix of regulatory and medical-documentation requirements.

Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.

Establish processes for identifying missing, incomplete, or expired documentation.

Develop reminders and follow-up procedures for expiring or missing records.

Work with Registration and Operations to incorporate compliance requirements into enrollment processes.

Provide leaders with clear reports showing compliance status and outstanding issues.

Conduct regular audits of records and processes.

Track compliance metrics and report significant issues to senior leadership.

Identify opportunities to automate repetitive compliance activities.

Establish processes that prevent compliance problems rather than simply identifying them after the fact.

Regulatory Compliance

You'll help maintain a centralized understanding of regulatory requirements across approximately 15 states.

Responsibilities

• Include: Researching and monitoring changes in applicable regulations.
• Maintaining state-by-state regulatory requirements.
• Translating regulations into clear, practical procedures.
• Communicating regulatory changes to the appropriate teams.
• Helping new programs understand applicable requirements before opening.
• Maintaining documentation demonstrating compliance.
• Working with regulatory agencies when necessary.
• You are not expected to know all 15 states' regulations when you start.
• What matters is your ability to research requirements, understand what they mean, document them accurately, and turn them into processes that people can follow.
• Licensing & Program Compliance You'll help ensure that programs stay on top of regulatory obligations, including: Licenses and permits Renewals Inspections Regulatory deadlines Licensing deficiencies Corrective action plans Required documentation Recurring compliance issues You'll track these items through completion and help identify systemic issues that require a process change.
• Employee Compliance You'll work closely with HR and Onboarding to help ensure employees meet applicable requirements before working with children.

This Includes Tracking

Background checks and fingerprints

Required employee documentation

State-required training

CPR/First Aid certifications

Mandated reporter requirements

State-specific personnel requirements

Other Required Qualifications And Certifications Your role will be to help establish clear requirements and reliable tracking systems so that HR and Operations can see what is complete, what is missing, and what needs attention.

Compliance Auditing & Quality

You'll develop practical tools that make compliance easier to manage.

This May Include

Audit checklists

Compliance dashboards

Tracking databases

Reports

Standard operating procedures

Corrective-action trackers

Compliance guides

Automated reminders

You'll conduct periodic audits, identify gaps, track corrective actions, and report significant issues to leadership.

The goal isn't to create more paperwork.

The goal is to build systems that make compliance visible, manageable, and repeatable.

Process Improvement & Automation

Healthy Kids is growing quickly, so our compliance processes need to grow with us.

We're Looking For Someone Who Naturally Asks: "Is there a better way to do this?"

You'll Identify Opportunities To: Eliminate unnecessary manual work

Improve data accuracy

Automate reminders

Create centralized tracking

Improve reporting

Standardize processes

Make compliance information easier to access

Give leadership better visibility into regulatory risk

You'll work with Finance/Business Transformation and other teams on automation and process-improvement opportunities.

What We're Looking For

You do

not

need childcare experience.

You may be a strong fit if you've worked in

Regulatory compliance

Healthcare or medical-record compliance

Licensing or credentialing

Quality assurance

Auditing

Risk management

HR or employee compliance

Education administration

Operations

Document control

Regulatory research

Another highly regulated environment

The skills that matter most

Organization: You can manage a large number of requirements, records, deadlines, and follow-ups without losing track of details.

Compliance Mindset

You are comfortable interpreting requirements, documenting them, identifying gaps, and following through until issues are resolved.

Systems Thinking

You don't just fix individual problems. You look for the underlying process that caused the problem and find a better way to manage it.

Research Skills

You can find and understand regulatory requirements and determine what they mean operationally.

Follow-through

You don't let missing information or unresolved issues disappear into someone's inbox.

Technology And Data

You're comfortable with spreadsheets, databases, reporting tools, dashboards, and learning new systems.

Communication

You can take complicated requirements and explain them clearly to people who aren't compliance professionals.

Collaboration

You can work effectively with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.

Preferred Qualifications

The following are helpful but

Not Required : Childcare licensing or regulatory experience

Experience working with state regulatory agencies

Experience with children's medical or health documentation

Multi-state compliance experience

Experience with licensing or credentialing systems

Background-check or personnel compliance experience

Experience building compliance tracking systems

Experience with automation or process improvement

Experience in a rapidly growing organization

How We'll Measure Success

You'll Have Clear, Measurable Goals, Including: Percentage of children's required medical documentation that is complete and current

Reduction in missing or expired documentation

Timeliness of resolving missing documentation

Licensing renewals completed on time

Licensing deficiencies and corrective actions resolved

Employee compliance completion

Required training and certification completion

Completion of scheduled compliance audits

Timeliness of regulatory updates

Accuracy and reliability of the compliance database

What Success Looks Like

Within your first year, you'll help Healthy Kids establish a centralized compliance system that gives leadership a clear picture of regulatory compliance across the organization.

Most importantly, we'll have a reliable process for knowing whether every enrolled child has the required medical and health documentation and for identifying missing or expiring documentation

before it becomes a problem .

You'll also help establish scalable systems for licensing, employee compliance, staffing requirements, audits, regulatory updates, and other compliance obligations.

Why Join Healthy Kids?

This isn't a job where you'll simply maintain a checklist someone else created.

You'll help build the system.

Healthy Kids is growing rapidly, and you'll have the opportunity to create processes that can scale with the organization.

You'll work across departments, solve real operational problems, improve systems, and have regular interaction with senior leadership, including the CEO.

Our core values are

Growth with Quality, Results with Heart and Integrity, and Prosperity with Purpose.

As a Certified Benefit Corporation, we believe we have a responsibility to the children, families, schools, and communities we serve.

In childcare, compliance isn't just paperwork. The systems behind compliance help our teams provide safe, high-quality programs to children and families.

Benefits

• Employer-Paid Childcare for children enrolled in our program on the days and during the hours you are working for us Comprehensive Medical, Vision, and Dental Insurance.
• AFLAC Supplemental Plans.
• 401(k) for eligible employees.
• Paid Holidays, PTO, and Sick Leave.
• On-demand pay – access earned wages before your scheduled payday for added financial flexibility Career Development and Growth Opportunities.
• Compensation $55,000–$65,000 annually , commensurate with experience and qualifications.
• Healthy Kids Programs is an equal opportunity employer.
• We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.
• Hiring decisions are based solely on qualifications, merit, and business needs.