Office Operations Manager

Position Summary:

We are seeking an organized and reliable Office Operations Manager to oversee day-to-day administrative, financial, and operational functions at our Brea, CA office. The ideal candidate will manage office infrastructure, support our sales and logistics teams, handle basic bookkeeping, and ensure smooth, efficient daily workflows. It would be even better if you can speak Chinese.

Key Responsibilities:

• Office Operations: Manage office equipment, internet and phone systems, shipping/courier services, inventory tracking of office supplies, and overall facility maintenance.
• Personnel & Administration: Oversee staff attendance, leave tracking, onboarding/offboarding processes, and maintain daily workplace discipline and office standards.
• Financial Administration: Utilize QuickBooks for daily bookkeeping, bill reconciliation, expense sorting and categorization, and act as the liaison to coordinate with our CPA.
• Sales Support: Prepare quotation materials, coordinate sample shipments, maintain and update CRM data, and assist with meeting arrangements.
• Asset Management: Oversee company assets, including company phones, computers, office keys, and manage equipment handover procedures.
• Problem Solving & Reporting: Coordinate with suppliers, resolve daily operational exceptions proactively, and report outcomes and statuses directly to management.

Qualifications & Requirements:

• Proven experience as an Office Manager, Operations Manager, or in a similar administrative/bookkeeping role.
• Proficiency in basic Microsoft Excel (sorting, filtering, tracking) and familiarity with CRM systems and QuickBooks.
• Strong organizational skills with a high level of attention to detail.
• Excellent communication, team management, and problem-solving abilities.
• Authorized to work in the United States.

Job Type

Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• Paid time off

Work Location: In person