Facilities and Operations Manager

Description

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THIS JOB DESCRIPTION IS UNDER REVIEW AND WILL BE PRESENTED TO THE PERSONNEL COMMISSION ON OCTOBER 21, 2026.

Under the direction of the Coordinator of Operations and Emergency Preparedness or assigned administrator, plans, organizes, coordinates, supervises, and evaluates the evening, night, weekend, and after-hours operational programs of the Maintenance and Operations Department.

Supervises assigned evening and weekend custodial staff, grounds maintenance crews, facility permit attendants, and after-hours site operations across District schools and facilities. Coordinates facility use permits, civic center events, after-hours security response, energy management night setbacks, and emergency operational disruptions. This is an FLSA Exempt management classification.

DISTINGUISHING CHARACTERISTICS

This classification is distinguished from the Coordinator of Operations and Emergency Preparedness by its primary focus on direct line-supervision, shift execution, quality assurance, and after-hours/weekend operational coverage.

The Coordinator possess District-wide administrative responsibility for departmental policies, regulatory programs (Cal/OSHA, BAAQMD, IPM), emergency frameworks (NIMS/SEMS/ICS), the Facilities & Operations Manager exercises direct shift-level supervisory authority over evening, night, and weekend field personnel.

Examples of Duties

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ESSENTIAL DUTIES

The following list of duties describes the various types of work that may be performed and the level of technical complexity of the assignment(s), and is not intended to be an all-inclusive list.

• Plans, schedules, assigns, supervises, and evaluates the work of custodial, grounds, and facility support staff assigned to evening, weekend, and holiday shifts.
• Conducts regular site inspections and quality assurance audits across District schools to ensure cleanliness, building security, grounds maintenance, and adherence to established standards.
• Assists in prioritizing, scheduling, and assigning routine and urgent work orders; ensures appropriate tools, equipment, and cleaning supplies are available for evening crews.
• Supervises facilities operations for facility permits, community usage, athletic events, and district evening functions; coordinates setup, staffing, and teardown.
• Meets with permit holders and community clients; inspects facilities immediately following events to verify district obligations were met, calculate damage/equipment fees, and reconcile expense estimates.
• Monitors security systems, access controls, and radio communications; serves on the emergency response rotation to resolve after-hours intrusion alarms, weather disruptions, or facility emergencies.
• Ensures assigned evening and weekend staff receive mandatory safety education, personal protective equipment (PPE), hazard communication training, and comply with Cal/OSHA standards.
• Oversees the implementation of night, weekend, and holiday setback programs for building systems, HVAC, and lighting to reduce District energy consumption.
• Establishes performance standards, conducts formal evaluations, counsels employees, and prepares supporting documentation for recognition or progressive discipline in accordance with Merit System rules and labor contracts.
• Participates on employee selection panels, conducts unit staff meetings, manages payroll/timekeeping records, and processes initial-level formal and informal grievances.

OTHER DUTIES

Perform related duties as assigned consistent with the scope, level, and exempt nature of the position.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

• Principles and practices of effective shift supervision, workload scheduling, and staff development.
• Methods, materials, chemical safety (M.S.D.S./SDS), tools, and modern equipment used in building custodial, grounds maintenance, and facilities operations.
• District Merit System rules, human resources policies, and collective bargaining agreement provisions governing classified personnel.
• Applicable federal, state, and local safety regulations, including Cal/OSHA, fire codes, and building security protocols.
• Facility permit management, civic center usage procedures, and event logistical coordination.
• Energy management setback procedures and automated building system operations.

ABILITY TO:

• Plan, organize, schedule, supervise, and evaluate the work of evening, night, and weekend operational personnel across multiple District sites.
• Exercise sound independent judgment and administrative discretion in resolving after-hours operational conflicts, security alarms, and emergencies.
• Apply labor contracts and Merit System rules constructively in managing performance, grievances, and shift assignments.
• Conduct thorough site quality audits and verify client compliance with facility permit agreements.
• Communicate clearly and effectively, both orally and in writing, with site administrators, staff, vendors, and community groups.
• Maintain flexible work hours, including evenings, nights, weekends, holidays, and on-call emergency response duty.
• Be flexible to perform work within changing priorities and possess sufficient interpersonal skills to work harmoniously with staff, students, administrators, parents, community members and others.

WORKING CONDITIONS

ENVIRONMENT:

Indoor office and outdoor school site environments across multiple District locations. Flexible work schedule primarily covering evenings, nights, weekends, and holidays. On-call availability for emergency call-out response.

Driving a District or personal vehicle to conduct site inspections.

PHYSICAL DEMANDS

Standing and walking for extended periods of time (45% walking, 35% standing, 20% sitting); seeing to observe facility conditions and safety issues; hearing and speaking to exchange information in person or by phone; dexterity of hands and fingers to operate computer keyboards and tools; bending at the waist, kneeling, crouching, and climbing ladders to inspect facility infrastructure; lifting moderately heavy objects up to 40 pounds.

HAZARDS

Exposure to seasonal weather extremes, chemical cleaning substances, harsh odors, noise, and potential contact with dissatisfied or hostile individuals during after-hours events.

Minimum Qualifications

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EDUCATION AND EXPERIENCE:

Any combination equivalent to: Graduation from high school or G.E.D. equivalent, supplemented by college-level coursework in facility management, business administration, industrial engineering, supervision, or a related field; and five (5) years of increasingly responsible experience in custodial and facility operations including at least two (2) years in a supervisory or lead capacity managing operational personnel across multi-site facilities.

LICENSES AND OTHER REQUIREMENTS:

• Valid California Class C driver's license and maintain insurability under District vehicle insurance coverage.
• Bureau of Security and Investigative Services (BSIS) training or certification preferred.
• Certified Playground Safety Inspector (CPSI) or Qualified Applicator Certificate (QAC) highly desirable.

Examination Information

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Exams are required for ALL applicants

If your application is selected to move forward in the recruitment, you will be invited to participate in the written examination on November 5, 2026. Candidates passing the written examination will be invited to the oral examination anticipated for the week of November 16, 2026.

Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No make-up dates will be offered.

Please note

The qualifying pass point on written examinations may be an actual score or an adjusted score based on the difficulty of the examination, the quality of the competition, and the needs of the service.

OTHER IMPORTANT INFORMATION

Positions in the job classification are exempt and work 12 months per year.

The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.

Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at (510) 784-2648.

Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis.

The balance of health benefit costs are paid through a pre-tax payroll deduction.

Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.

Classified employees must participate in the CalPERS Retirement program.

All employees are enrolled in an Employee Assistant Program (EAP).

The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.

For more information please view the Benefits tab of this job announcement.

The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community’s rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment.

This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students’ own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.

We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:

• Reflect our diverse community
• Value and intentionally promote diversity and consciousness of difference
• Empower students furthest from opportunity
• Demonstrate cultural competence and cultural humility
• Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
• Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
• Foster students’ potential to become global citizens and socially responsible leaders.

Non-Discrimination Policy

Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education.

District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint.

If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please call (510) 723-3857, ext 34102 or 34201, or email [email protected].

The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.